What are the responsibilities and job description for the HR & Payroll Technician I/II - HR Function position at City of West Sacramento?
The City of West Sacramento is actively recruiting for a Human Resources & Payroll Technician I/II (HR Function) to contribute to the Human Resources Division within the City Manager’s Office!
Preference will be given to candidates who demonstrate hands-on experience in recruitment activities, onboarding, demonstrated knowledge and experience with various types of leave laws, including but not limited to FMLA, CFRA, PDL, ADA, and Workers' Compensation, and their integration with payroll systems and processes
and/or related work in the Human Resources field for a public agency within the last two years.
The ideal candidate will have considerable knowledge in Microsoft Office products, applicant tracking systems (i.e. Neogov, Calopps, Edjoin, etc.), learning/training management systems (i.e. VectorSolutions, Neogov, etc.), and coordinating the onboarding process of new employees and offboarding.
This is a challenging position that is best suited for a self-starter looking to further their career path and gain a generalist understanding of all Human Resources functions of the City. Preference will be given to candidates who have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid understanding of Human Resources processes.
In order to effectively train and onboard this position into the City of West Sacramento's HR function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful completion of the probationary period, the position will be eligible to participate in the alternative work schedule program.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire. The top scoring candidates will then be referred to the HR Division for further consideration for the oral panel interview.
DEFINITION: The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions.; and provides administrative support to human resources management staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Human Resources Manager and/or designee. No direct supervision of staff is exercised. The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.
Class Characteristics
Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series. This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned. Human Resources & Payroll Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.
Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Education: Human Resources & Payroll Technician I/II: High school diploma or equivalent. College level course work in related field is highly desirable.
Experience: Human Resources & Payroll Technician I: Two (2) years of increasingly responsible experience performing human resources related functions preferably including recruitment/selection, benefits administration, or payroll. Human Resources & Payroll Technician II: Two (2) years of comparable experience as a Human Resources & Payroll Technician I.
An Associates Degree with major coursework in human resources, public or business administration or closely related field may be substituted for one (1) year of the experience requirement. A Bachelor Degree with major coursework in human resources, public or business administration or closely related field may be substituted for two (2) years of the experience requirement.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver’s license.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification which requires standing and walking between work areas. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed, to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and in interpreting and enforcing guidelines, policies and procedures.
An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
Preference will be given to candidates who demonstrate hands-on experience in recruitment activities, onboarding, demonstrated knowledge and experience with various types of leave laws, including but not limited to FMLA, CFRA, PDL, ADA, and Workers' Compensation, and their integration with payroll systems and processes
and/or related work in the Human Resources field for a public agency within the last two years.
The ideal candidate will have considerable knowledge in Microsoft Office products, applicant tracking systems (i.e. Neogov, Calopps, Edjoin, etc.), learning/training management systems (i.e. VectorSolutions, Neogov, etc.), and coordinating the onboarding process of new employees and offboarding.
This is a challenging position that is best suited for a self-starter looking to further their career path and gain a generalist understanding of all Human Resources functions of the City. Preference will be given to candidates who have excellent interpersonal and communication skills, know how to effectively problem solve, and possess a solid understanding of Human Resources processes.
In order to effectively train and onboard this position into the City of West Sacramento's HR function, this position will be expected to be in the office for the length of the probationary period (12 months). After successful completion of the probationary period, the position will be eligible to participate in the alternative work schedule program.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire. The top scoring candidates will then be referred to the HR Division for further consideration for the oral panel interview.
DEFINITION: The Human Resources & Payroll Technician I/II performs a wide variety of responsible confidential, paraprofessional, technical, clerical and administrative duties related to the City’s human resources and payroll functions.; and provides administrative support to human resources management staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direct and general supervision from the Human Resources Manager and/or designee. No direct supervision of staff is exercised. The Human Resources & Payroll Technician II may exercise indirect and/or functional supervision over subordinate staff.
Class Characteristics
Human Resources & Payroll Technician I is the entry level class of the Human Resources & Payroll Technician series. This class is distinguished from the Human Resources & Payroll Technician II by the performance of less than the full range of duties assigned to the journey-level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned areas of responsibility are learned. Human Resources & Payroll Technician II is the journey level class of the Human Resources & Payroll Technician series and is distinguished from the Human Resources & Payroll Technician I by the ability to perform the full range of assigned duties with only occasional instruction or assistance as unusual or unique situations arise.
Upon recommendation of the Human Resources Manager and with approval of the Department Head, a Human Resources & Payroll Technician I who has performed the full range of duties for two (2) years and has demonstrated the required abilities and competencies necessary to perform the duties of a Human Resources & Payroll Technician II will be eligible for advancement to Human Resources & Payroll Technician II.
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of data.
- Assists in all aspects of the human resources/payroll system including updating and maintenance of the system, proper coding and entering of information, employee contributions and deductions, integration of various payments from SDI, workers’ compensation, etc.
- Assists in all aspects of leave administration including FMLA, CFRA, SDI, PDL, PFL, workers’ compensation, etc.
- Assists in all aspects of the separation of employees including terminations and retirements, COBRA packets and related items.
- Performs administrative and clerical functions for the division including reviewing and maintaining confidential records and information; filing; preparation and processing of purchase orders; creating statistical and technical materials and reports; developing and responding to correspondence; , provide internal and external customer service in-person,via telephone, and online; photocopying; and opening and distributing mail and correspondence.
- Interprets and applies provisions of bargaining unit contracts , benefit summaries, administrative policies, laws, rules and regulations.
- Provides information to employees regarding wages, benefits, procedures, policies; responds to inquiries from other agencies.
- Performs related duties and responsibilities as required.
- Assists in all aspects of the recruitment process including advertising, scheduling, screening, testing and interviewing.
- Assists in all aspects of the hiring process including coordinating prospective employee pre-placement physical examinations, fingerprinting, identification card preparation, and new-employee orientations.
- Assists in all aspects of benefit and leave administration including benefit enrollment, additions and deletions; calculation of leaves (e.g. FMLA, Maternity, Military, Work Comp, etc.) and other employee leave or benefit actions/concerns.
- Assists in all aspects of human resources event planning including , benefit fair, holiday events, etc.
- Gathering and assembling of information such as benchmark surveys.
- Monitors completion of employee evaluations and sends reminders to managers and supervisors.
- Researches and accurately prepares all personnel action forms and ensures they are signed, returned and entered into the computer.
- Updates and maintains personnel files accurately.
Education: Human Resources & Payroll Technician I/II: High school diploma or equivalent. College level course work in related field is highly desirable.
Experience: Human Resources & Payroll Technician I: Two (2) years of increasingly responsible experience performing human resources related functions preferably including recruitment/selection, benefits administration, or payroll. Human Resources & Payroll Technician II: Two (2) years of comparable experience as a Human Resources & Payroll Technician I.
An Associates Degree with major coursework in human resources, public or business administration or closely related field may be substituted for one (1) year of the experience requirement. A Bachelor Degree with major coursework in human resources, public or business administration or closely related field may be substituted for two (2) years of the experience requirement.
LICENSES AND CERTIFICATES: If required to drive, possession and maintenance of a valid California driver’s license.
PHYSICAL DEMANDS: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification which requires standing and walking between work areas. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed, to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.
ENVIRONMENTAL ELEMENTS: Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and in interpreting and enforcing guidelines, policies and procedures.
An applicant who qualifies for veterans’ preference and successfully places on an eligibility list for initial entrance into employment with the city shall be advanced one rank on the final eligibility list. Where there are five (5) or less qualified applicants, no veterans’ preference shall apply and all applicants shall be placed on the certification list forwarded to the departments for hiring consideration. The exercise of veterans’ preference shall be exhausted upon appointment to a regular position from an eligibility list.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire (if applicable). Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire (if applicable).
