Payroll Analyst

• PROMOTIONAL ONLY- MUST BE AN WEST COVINA EMPLOYEE TO APPLY***************
  
  

Job Summary

Under general direction, the Payroll Analyst plans, coordinates, and administers the full scope of the citywide payroll operations. This role is responsible for ensuring timely, accurate, and compliant payroll processing; managing system configuration; interpreting MOUs and labor provisions; overseeing compliance reporting (e.g., CalPERS, IRS, ACA); and responding to audits. The Payroll Analyst exercises advanced technical expertise, judgement, and discretion and may supervise or train payroll support staff.ESSENTIAL FUNCTIONS

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Oversee, audit, and process bi-weekly payroll for all City employees.
• Coordinate citywide payroll functions, including position control and labor costing in ERP system.
• Reviews and verifies time records in electronic payroll timekeeping system prior to porting into ERP system and audits documents for completeness, accuracy and compliance with collective bargaining agreements, policies and procedures, regulations, and FLSA.
• Reviews and verifies the calculations of variety of payroll actions, including but not limited to, new hire, set-up, overtime hours, salary adjustments, incentive and/or premium pay, retroactive pay, benefit withholdings, wage garnishments, withholding changes, and final paychecks based on appropriate provisions.
• Manage payroll system configurations and updates; ensure proper alignment with CalPERS, collective bargaining agreements, or established by government regulations.
• Manage electronic payroll timekeeping system is properly configured to process time records in accordance with collective bargaining agreements, policies and procedures, regulations, and FLSA.
• Analyzes, interprets and applies new and updated rules from outside regulatory agencies and Personnel Rules and Regulations, policies, salary resolutions and Memoranda of Understanding (MOU) as they relate to employee compensation and benefits.
• Monitor and implement changes in payroll-related legislation and policies.
• Interpret and apply policies, rules, and regulations and responds to inquires relating to payroll, assist with individual payroll calculations and payroll related inquires.
• Researches, analyzes, and resolves technical and/or payroll related problems or questions.
• Assist during the audit process by providing documents, reports, and other payroll related items upon request; implements procedural changes recommended by auditor.
• Analyze, reconcile, and audit payroll accounts; ensure accurate posting to General Ledger.
• Track and apply vacation accruals tied to employee anniversary dates in accordance with collective bargaining agreements.
• Prepares projections for total compensation costs for budget preparation, collective bargaining, and other requests.
• Collaborate with Human Resources on personnel actions impacting payroll.
• Train and support timekeepers and City staff on payroll system.
• Lead and assist payroll support staff as needed.
• Proposed policy and procedure improvements.
• Perform other duties as assigned.
  
  

GENERAL QUALIFICATIONS

Knowledge Of

• Laws, rules, and regulations related to payroll and benefits.
• Principles and practices of public sector personnel administration, confidential records management, and effective customer service practices.
• ERP systems (e.g., Munis, PeopleSoft, SAP)
• Electronic record keeping and file maintenance principles and procedures.
• City organization, operations, policies, and procedures.
  
  

Ability to:

• Independently manage and process a complex, multi-departmental payroll.
• Analyze and interpret payroll data, policies and financial records.
• Principles and practices of public sector personnel administration, confidential records management, and effective customer services practices.
• Organize, prioritize, and manage multiple priorities to achieve maximum efficiency and to meet deadlines.
• Support and model the identified vision, values and behaviors of the organization.
• Establish and maintain effective working relationships.
• Use initiative and independent judgement within established procedural guidelines.
• Communicate effectively with internal and external stakeholders.
  
  

MINIMUM QUALIFICATIONS

Education, Training, and Experience

Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by past and current employment.

An associate degree in accounting, business, finance, or a related field and three (3) years of payroll-related experience is preferred. Public sector accounting experience preferred.

Physcial Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee regularly performs extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. The employee is also regularly required to sit, talk, or hear, both in person and by telephone. The position also requires the occasional need to lift and carry materials and supplies weighing up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.SUPPLEMENTAL INFORMATION

The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.