What are the responsibilities and job description for the GENERAL SERVICE COORDINATOR position at City of Weslaco?
Job Summary
Employee is responsible for overseeing the administrative and clerical staff of the Parks & Recreation Department. The General Service Coordinator is under the direction of the Parks Director.
Essential Job Functions
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.
Job Posted by ApplicantPro
Employee is responsible for overseeing the administrative and clerical staff of the Parks & Recreation Department. The General Service Coordinator is under the direction of the Parks Director.
Essential Job Functions
- Maintain regular and prompt attendance, physically present to work.
- Oversees/provides support to the administrative staff for the department.
- Answers questions from the public and other department personnel
- Assists the director(s) in the preparation and administration of the department's operating budget.
- Work involves interacting with staff, public, and other departments to provide customer service and ensure for the efficient operation of the department
- Responsible for interviewing and recommending personnel to fill administrative position vacancies.
- Develops and maintains all department records, files, correspondence, and subsequent reports relative to the department.
- Oversees and performs purchases for administrative including acquiring price quotes from vendors and the preparation of purchase orders.
- Prepares and oversees all regular department reports and prepares agenda item forms for the department to be presented to the city commission.
- Input all department purchases via Incode and submit invoices to Finance.
- Assists in gathering information regarding External and Internal Claims.
- Assist secretary with the handling of in person and telephone inquiries.
- Performs other similar or related duties as assigned.
- Employee may be required to work beyond normal business hours at night and/or on weekends.
- Must have High School diploma; or equivalent (GED).
- Up to three (3) to five (5) years of related work experience to perform such job.
- Valid Class "C" Texas Driver License and be insurable.
- Applicant must pass pre-employment criminal background check and drug screen at City's expense.
- Must successfully complete Emergency Management and Incident Command Training within first three months of hire date.
- Bilingual English/Spanish preferred.
- Common policies, practices and procedures of the department and office operations pertinent to position functions.
- Considerable knowledge of business, English, spelling, grammar, and office software applications.
- Ability to meet and interact with the public effectively and appropriately.
- Ability to clearly communicate verbally and written.
- Ability to operate a computer.
- Ability to maintain, manage and organize records while maintaining confidential information.
- Proficient customer service skills, computer skills, business mathematical skills, bookkeeping, recordkeeping, and clerical skills.
- Work involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.
- Occasionally lifting, moving, or positioning objects up to 30lbs.
- Visual demands include constantly reading documents for general understanding.
- Works in a well-lighted office setting with heating and cooling air conditioning.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.
Job Posted by ApplicantPro