CLERK - TEMP P/T

Job Summary

The Temporary Clerk will support the City Secretary Department with records management by performing clerical and administrative tasks related to organizing, maintaining, and retrieving official records and documents. This position is ideal for individuals who are detail-oriented, organized, and capable of working efficiently in a government office setting.

Essential Job Functions

• Assist with organization, sorting, indexing, and filing physical and digital records.
• Prepare documents for imaging or archival storage in accordance with the city's records retention schedule.
• Retrieve and deliver records for departmental use upon request.
• Conduct data entry and update records management systems with accurate information.
• Scan, label, and digitize documents as needed.
• Assist with the inventory and audit of stored records.
• Ensure compliance with established records management policies and procedures.
• Provide general clerical support including copying, mailing, and filing.
• Maintain confidentiality of sensitive documents and information.
• Ability to follow instructions and work independently or as part of a team.
• Perform other duties as assigned by the City Secretary or supervisor.

Minimum Qualifications & Requirements

• Must have High school diploma or GED required.
• Prior clerical or administrative experience preferred, especially in records or document management.
• Applicants must pass pre-employment criminal background check and drug screen at City's expense.
• Applicant must have current valid Class "C" Driver's License and be insurable.
• Bilingual English/Spanish Preferred.

Knowledge, Skills, and Abilities

• Familiarity with basic office equipment and software (Microsoft Office Suite, scanners, etc.).
• Local, state and federal laws and regulations.
• Proficient oral, interpersonal and written communication.
• Recordkeeping.
• Organization.
• Multi-task.

Physical Demands

• Prolonged periods of sitting at a desk.
• Occasional walking, standing, and stooping.
• Occasional lifting, moving, or positioning objects up to 30 lbs.

Confidentiality

Employees have regular access at the departmental level to a wide variety of

confidential information, including personnel records, client records, criminal

investigations and court records.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is

not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel, so assigned to this position. This job

description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.

Any applicant selected for employment with the City of Weslaco must receive satisfactory results from pre-employment drug testing, references, background checks, and credential verification.