Administrative Assistant II - Public Works

Join the City of Wausau’s Public Works team and play a key role in keeping our community running smoothly. As an Administrative Assistant II in the Streets and Maintenance Division, you’ll provide high-level administrative and operational support while serving as a primary point of contact for residents, employees, and partner agencies.

This is a dynamic role where no two days are the same—you’ll help coordinate services, respond to community questions and concerns, support financial and administrative processes, and ensure the division operates efficiently. If you enjoy staying organized, helping people, and being at the center of day-to-day operations, this is a great opportunity to make a real impact in your community.

Starting Hourly Pay Rate: $22.78 or higher DOQ (Pay Range is currently $21.48 - $30.03)

Schedule: 8:00 a.m. to 4:30 p.m., Monday through Friday

The City of Wausau offers a comprehensive benefits package including health insurance, Wisconsin Retirement System (WRS), paid time off, and more. View full benefits here: https://www.wausauwi.gov/your-government/human-resources/employee-benefits

In This Role, You Will

• Serve as a key point of contact for residents, employees, and agencies by responding to questions, service requests, and concerns related to public works services (such as potholes, snow removal, and refuse collection)
• Provide high-level administrative support to division leadership, helping coordinate communications, schedules, and daily operations
• Track and organize service requests, work orders, and communications from departments, elected officials, and the public
• Support payroll, budgeting, and financial tracking activities, including data entry, cost tracking, and reporting
• Perform accounting and bookkeeping tasks such as processing invoices, managing accounts payable/receivable, and handling internal billing
• Assist with purchasing and procurement processes, including quotes, bids, vendor coordination, and contract tracking
• Maintain accurate records and ensure compliance with local, state, and federal requirements
• Prepare and distribute communications such as newsletters, notifications, and public information materials
• Help improve office processes and workflows to increase efficiency and organization
• Support operational coordination activities including scheduling, employee communications, onboarding logistics, and special events
• Handle sensitive and confidential information with professionalism and discretion
  
  

We’re Looking For Candidates Who Have

• An Associate’s Degree in Business Administration, Accounting, Administrative Support, or a related field, and
• Three (3) or more years of progressively responsible administrative experience
  
  

Equivalent combinations of education and experience that provide the required knowledge and skills may be considered.

Ideal Candidates Will Also Demonstrate

• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience with financial or administrative processes (payroll, budgeting, invoicing, etc.)
• Proficiency with Microsoft Office and the ability to learn new systems quickly
• Sound judgment and the ability to handle confidential information appropriately
  
  

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application. A Cover Letter is highly recommended, but not required. Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses. References will not be contacted unless a conditional offer of employment is extended and accepted.

Special Accommodations

The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone (715) 261-6630 to request special accommodations prior to the application deadline.

Notice To Applicants

Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the City not provide access to this information.

If you choose not to have this information become a public record, you must make such a request in writing to the Human Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.

Additional Notices

https://www.dol.gov/agencies/ofccp/posters

https://www.dol.gov/agencies/whd/posters/fmla

https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

The City of Wausau is an Equal Opportunity Employer.