Administrative Assistant - Police Community Service Division

Summary

Minimum Starting Salary: $22.8300 per hour

The City Of Waco Seeks:

The City of Waco seeks a dedicated and proactive Administrative Support Specialist to join our dynamic team. The ideal individual is someone who excels in decision-making, problem-solving, and independent judgment. Your ability to manage complex schedules, handle confidential information with discretion, and maintain effective communication will be key to your success. If you are a detail-oriented professional with a commitment to supporting public service, we invite you to apply and become a valued member of our team. Apply now!

Required:

Minimum Qualifications

• High School Diploma or GED.
• Two (2) years of administrative support experience.
• Must complete Police Department Background Packet (packet will be sent after the position closes).
• Must successfully complete any additional background checks required for the position, which may include a CJIS background check, federal background check, or other applicable screenings (e.g., FAA).
  
  

Licenses and Certifications

Required:

• Must possess a valid Texas Driver’s License.
• Child Passenger Safety (CPS) technician certification within 120 days of hire.
• Certification as a Notary Public within 120 days of hire.
  
  

Position Description

Under basic supervision, performs administrative duties and technical and support services for City Departments; coordinates meetings and processes administrative and technical forms.

Essential Functions

• Provides administrative and technical support to the department; performs a variety of clerical and administrative duties and makes decisions based on experience, training, and job assignment.
• Coordinates departmental administrative workflow and applies knowledge of policies and procedures to organize work and support staff by handling administrative details.
• Exercises initiative and independent judgment in completing administrative tasks, resolving problems, analyzing information, and ensuring effective communication of operational matters.
• Manages assigned special projects, including researching and compiling information from internal and external sources to prepare narrative and statistical reports for departmental programs and initiatives.
• Responds to questions and inquiries requiring knowledge and interpretation of City policies, procedures, and regulations; resolves issues and customer service requests within assigned authority.
• Maintains calendars and resolves complex meeting and travel schedules; coordinates meeting rooms and resources; coordinates development of meeting agendas, action item lists and presentation materials.
• Drafts and prepares correspondence, memoranda, and other documents from general direction, standard formats, or drafts; assists with monitoring budgets, accounting, and expenditures.
• Maintains department files and records, including electronic databases; collects and compiles data and prepares technical and statistical reports; ensures records and administrative actions comply with City policies.
• Orders and receives merchandise, maintains inventory, and assists with food and beverage purchasing.
• Prepares and verifies deposits and processes accounts payable, including monthly and merchandise-related expenses.
• May assist in preparing payroll for departmental employees and may approve maintenance or service issues in the manager's absence.
• Positions assigned to the Police Community Services Division:
• Conducts car seat inspections, educates caregivers on proper installation, and ensures compliance with child safety laws.
• Operates a City vehicle to transport volunteers and supplies to events and/or classes.