What are the responsibilities and job description for the Contract Specialist I position at City of Virginia Beach?
Our Public Works Business Division is seeking a detail-oriented Contract Specialist to support contract administration, payment processing, and change order review for city projects. This role ensures compliance with contract terms, applicable regulations, and project documentation requirements while coordinating with contractors, consultants, and internal departments.
Duties include but are not limited to:
- Review and verify payment; and invoice, review and prepare Change Orders, Works Orders, Formal Notification and other contract amendments and contracts to ensure compliance with Federal, State, Local laws and Ordinances and administrative directives.
- Review and process payment applications for city projects; and verify payment amounts and compliance to contract documents.
- Review and prepare change orders, formal notifications and other amendments to contracts to ensure compliance with the contract terms for proper processing and payment of invoices.
- Maintain supporting files and database of project expenditures, capital outlays, etc., and coordinate with finance department to encumber and code funds properly.
- Answer inquiries from architects, engineers and contractors relating to project document payments.
- Review requisitions, accident reports, and expenditures ensuring proper completion and accuracy.
Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.
This position is eligible for a hybrid remote work schedule upon successful completion of training and demonstrated proficiency in the role.
The City offers a generous benefits package which includes health, dental and life insurance, retirement, and savings plans, maternity/paternity and parental leave, and holiday and paid leave.