What are the responsibilities and job description for the Police Case Preparation Specialist Part-Time position at City of Victoria, TX?
JOB SUMMARY
Under general supervision, the Police Case Preparation Specialist Part-Time assists in the development, preparation, and processing of criminal cases by compiling and maintaining physical and electronic documents and records systems.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Greets and assists walk-in customers; answers phone and responds to requests; accepts deliveries; sorts and distributes mail.
- Set ups priority arrest folders and packets by verifying charges, preparing charge slips, and converting photos; distributes arrest packets to assigned detectives.
- Performs audits to ensure all evidence is attached to the case; complete table of contents and upload cases to shared drive.
- Reviews all misdemeanor cases; sets up body worn cam videos and shares with the District Attorney’s office.
- Scans documents and attaches information to cases; maintains arrest binders.
- Processes returned charge slips from DA; closes cases, compiles lists for Grand Jury.
- Performs related duties as required or assigned.
PHYSICAL AND ENVIRONMENTAL CONDITIONS
The position requires the ability to work in a standard office environment and move throughout event spaces and community facilities. Duties may include sitting, standing, walking, kneeling, reaching, twisting, and lifting. The role involves occasional lifting and carrying of items up to 25 pounds, such as event supplies or office materials. The employee must be able to set up and break down event equipment and navigate indoor and outdoor spaces, including stairs and uneven terrain.
REQUIRED QUALIFICATIONS
- High School diploma or GED
- 2 years of general office or clerical experience
- 1 year experience in Police Records or Case Preparation for a Public Law Enforcement Agency.
- Valid Driver License
- Strong organizational and analytical skills with attention to detail and accuracy.
- Applicable local, state, federal laws and ordinances.
- Records maintenance and retention practices and procedure.
- Customer service principles, practices and etiquette.
- Handling and maintaining the confidentiality of sensitive information.
- Organizing work and setting priorities to meet deadlines.
- Operating a computer and other standard office equipment.
- Typing and entering data with speed and accuracy.
- Maintaining records and filing systems.
- Preparing clear and concise reports
- Communicating effectively both verbally and in writing
