Part-Time Municipal Court Clerk

Under general supervision, the Part-Time Municipal Court Clerk performs a variety of clerical tasks and provides general customer service for the Municipal Court and works with the public to provide information and guidance on Municipal Court proceedings.Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Case Management: Manage court case files, ensuring all documents are filed accurately and timely. Prepare dockets and court calendars.
• Court Proceedings: Assist in the preparation and coordination of court proceedings, including setting up the courtroom, notifying participants, and recording outcomes.
• Record Keeping: Maintain accurate records of court activities, including judgments, motions, and orders. Ensure confidentiality and compliance with legal standards.
• Customer Service: Provide information and assistance to the public regarding court procedures, fines, and schedules. Respond to inquiries in person, over the phone, and via email.
• Financial Transactions: Process fines, fees, and other payments. Maintain accurate financial records and prepare related reports.
• Administrative Support: Perform general office duties, including data entry, filing, and maintaining office supplies. Assist with the preparation of reports and correspondence.
• Compliance: Ensure compliance with all applicable laws, regulations, and court policies. Keep abreast of changes in court procedures and legal requirements.
• Performs other duties as necessary in the absence of the Court Operations Supervisor or Court Administrator.
• Attend court clerk training at various locations around the state and through virtual means
• Regular attendance at work and arrives on time.
• Performs all other job-related duties as assigned or as become apparent.
  
  

Work is performed in a standard office environment. Some field work may be required, which includes exposure to various outdoor weather conditions. May be required to climb ladders, traverse uneven surfaces, and lift and move objects weighing up to 50 pounds.

• A valid state Driver’s License
• High School Diploma or GED
• 6 months’ experience of cash handling and data entry procedures.
• Legal Terminology: Applicable local, state, and Federal laws, codes, regulations, and ordinances; Understanding of legal terms and court procedures.
• Court Systems: Knowledge of the structure and function of the judicial system.
• Records Management: Familiarity with records management principles and practices, including confidentiality, retention policies, and procedures.
• Cash handling and Financial Procedures: Knowledge of cash handling, receipting practices, and procedures
• Attention to Detail: Strong ability to maintain accuracy and attention to detail in all tasks.
• Communication: Excellent verbal and written communication skills.
• Customer Service: Strong interpersonal skills with the ability to interact effectively with the public, attorneys, and court personnel.
• Organization: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Technology Proficiency: Proficient in the use of office software, including word processing, spreadsheet, and database applications. Experience with court management software is a plus.
• Problem-Solving: Ability to identify and resolve issues efficiently and effectively.
  
  

Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.