What are the responsibilities and job description for the Executive Assistant - Fire Department position at City of Urbana?
- Knowledge and abilities typically acquired through graduation from high school or GED.
- Associate’s degree in Office Professional Studies or related field is preferred.
- Three to five years of increasingly responsible administrative and/or office management experience,preferably with the past three years working in a highly responsible position.
- Related post-secondary coursework in office practices and procedures, business, or a related field.
- Prior payroll and/or A/P experience.
- Demonstrated proficiency with word processing, spreadsheets and database software.
- Progressively responsible administrative experience with budget preparation, data gathering, and analysis.
- Experience processing requests and providing information under the Illinois Freedom of Information Act.
JobID: 424
Position Type:
Civil Service/Full-Time/Non-Bargaining Unit
Civil Service/Full-Time/Non-Bargaining Unit
Date Posted:
6/1/2023
6/1/2023
Location:
Urbana City Building
Urbana City Building
Date Available:
When Filled
When Filled
Join our team!
EXECUTIVE ASSISTANT
Are you a highly responsible administrative professional?
Do you love helping people and serving your community?
Department:
Fire Department
Status:
Full-time, Civil Service, Non-exempt
Starting Salary:
$55,697.18 - $72,406.34 annually
Fire Department
Status:
Full-time, Civil Service, Non-exempt
Starting Salary:
$55,697.18 - $72,406.34 annually
The City of Urbana invites qualified applicants for the position of Executive Assistant in the Fire Department. Our ideal candidate will have a proven track record of excellence in highly responsible administrative support, outstanding communication skills, the ability to multi-task, and an eye for detail, as well as knowledge of basic accounting principles and practices or the ability to learn. This position requires extensive public contact and the ability to provide superior customer service.
Job summary:
This position provides complex, executive-level administrative support to the Command Staff, and coordinates and controls the clerical and administrative duties for the department, including but not limited to in-depth research; data analysis and compilation; formulating and composing internal and external department reports and correspondence; scheduling meetings, appointments, and inspections; arranging travel; issuing Fire Prevention Permits; accounts payable; and budget oversight. The position is also responsible for supervising the department payroll administration, records management, filing systems, and assisting with and serving as a department representative at community outreach and recruitment events. Due to the nature of the above work, the incumbent often performs these duties independently, requiring the incumbent to exercise independent judgment and maintain extensive knowledge of policies, procedures regarding program activities of the department and the City.
Qualifications include:
Job summary:
This position provides complex, executive-level administrative support to the Command Staff, and coordinates and controls the clerical and administrative duties for the department, including but not limited to in-depth research; data analysis and compilation; formulating and composing internal and external department reports and correspondence; scheduling meetings, appointments, and inspections; arranging travel; issuing Fire Prevention Permits; accounts payable; and budget oversight. The position is also responsible for supervising the department payroll administration, records management, filing systems, and assisting with and serving as a department representative at community outreach and recruitment events. Due to the nature of the above work, the incumbent often performs these duties independently, requiring the incumbent to exercise independent judgment and maintain extensive knowledge of policies, procedures regarding program activities of the department and the City.
Qualifications include:
Preferred Qualifications:
For a complete list of duties and qualifications, please refer to the job description.
Applications will be accepted until the position is filled, however the date of first application review will occur after Friday, June 16, 2023. Interested applicants are strongly encouraged to apply prior to this date for priority consideration.
Selection Process:
The application will serve as the Civil Service exam; applicants meeting or exceeding the passing score will be placed on an open competitive register to fill current and/or future vacancies that may occur within approximately the next two years; this register may be extended or voided as needed by the Civil Service Commission. Questions may be directed to Tamra Lighty, Human Resources Coordinator, at: tjlighty@urbanaillinois.us or call (217) 384-6293. The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above.
Applications will be accepted until the position is filled, however the date of first application review will occur after Friday, June 16, 2023. Interested applicants are strongly encouraged to apply prior to this date for priority consideration.
Selection Process:
The application will serve as the Civil Service exam; applicants meeting or exceeding the passing score will be placed on an open competitive register to fill current and/or future vacancies that may occur within approximately the next two years; this register may be extended or voided as needed by the Civil Service Commission. Questions may be directed to Tamra Lighty, Human Resources Coordinator, at: tjlighty@urbanaillinois.us or call (217) 384-6293. The City of Urbana provides reasonable accommodations for persons with disabilities; if you need information, please contact the Human Resources Division at the number or e-mail above.
What happens after I submit my application?
You will be contacted by e-mail regarding your status once a decision has been made in the selection process. Once you apply, almost all communication regarding the status of your application will be by email through the City's applicant management platform, so please add the domain "@applitrack.com" to your address book to prevent any emails from going to your Spam/Junk folder
You will be contacted by e-mail regarding your status once a decision has been made in the selection process. Once you apply, almost all communication regarding the status of your application will be by email through the City's applicant management platform, so please add the domain "@applitrack.com" to your address book to prevent any emails from going to your Spam/Junk folder
The Organization
The City of Urbana, founded in 1833 and the county seat of Champaign County, is a home-rule municipality situated in east central Illinois, approximately 135 miles south of Chicago and 45 miles west of the Indiana border. The University of Illinois at Urbana-Champaign, the state's flagship university, is located in both Urbana and Urbana's twin city of Champaign. Urbana's population is estimated at 38,336 and 11.9 square miles are within the City boundaries. The City is led by Mayor Diane Wolfe Marlin and operates under the mayor-aldermanic form of government. On average, Urbana employs 260 full-time personnel. For more information about the City of Urbana, visit: www.urbanaillinois.us.
About the Urbana Community
Award-winning dining. Cutting-edge technology. World-class education. Gigabit-speed fiber network. Urbana is a city where artists, thinkers, and innovators thrive. And we’re just getting started!
Urbana boasts a history built on innovation. From the famed Morrow Plots, a National Historic Landmark, to the groundbreaking research conducted every day on the flagship campus of the University of Illinois, Urbana embraces creative thinking and diversity to drive innovation and advancement. We’re connected to each other and the world thanks to an award-winning mass transit district, Amtrak rail, a regional airport, and three major interstates. Prefer to get around on two wheels? We are proud to be the first Gold Level Bicycle Friendly Community in Illinois. Our West Urbana neighborhood has been named of the 10 Great Neighborhoods in America by the American Planning Association, and together with our twin city Champaign, we’ve been recognized as the Greatest Food Town in the Midwest by Midwest Living Magazine, as well as an AARP Age-Friendly Community. Led by Mayor Diane Wolfe Marlin, Urbana’s progressive values include civic engagement, celebrating entrepreneurs and innovators, smart growth, and transparent governance. Award-winning schools, outstanding parks, a mosaic of diverse and engaged neighborhoods, a robust array of businesses located throughout the city, and reliable public services committed to the best possible quality of life for residents serve to make Urbana a great place for all to thrive.
The City of Urbana, founded in 1833 and the county seat of Champaign County, is a home-rule municipality situated in east central Illinois, approximately 135 miles south of Chicago and 45 miles west of the Indiana border. The University of Illinois at Urbana-Champaign, the state's flagship university, is located in both Urbana and Urbana's twin city of Champaign. Urbana's population is estimated at 38,336 and 11.9 square miles are within the City boundaries. The City is led by Mayor Diane Wolfe Marlin and operates under the mayor-aldermanic form of government. On average, Urbana employs 260 full-time personnel. For more information about the City of Urbana, visit: www.urbanaillinois.us.
About the Urbana Community
Award-winning dining. Cutting-edge technology. World-class education. Gigabit-speed fiber network. Urbana is a city where artists, thinkers, and innovators thrive. And we’re just getting started!
Urbana boasts a history built on innovation. From the famed Morrow Plots, a National Historic Landmark, to the groundbreaking research conducted every day on the flagship campus of the University of Illinois, Urbana embraces creative thinking and diversity to drive innovation and advancement. We’re connected to each other and the world thanks to an award-winning mass transit district, Amtrak rail, a regional airport, and three major interstates. Prefer to get around on two wheels? We are proud to be the first Gold Level Bicycle Friendly Community in Illinois. Our West Urbana neighborhood has been named of the 10 Great Neighborhoods in America by the American Planning Association, and together with our twin city Champaign, we’ve been recognized as the Greatest Food Town in the Midwest by Midwest Living Magazine, as well as an AARP Age-Friendly Community. Led by Mayor Diane Wolfe Marlin, Urbana’s progressive values include civic engagement, celebrating entrepreneurs and innovators, smart growth, and transparent governance. Award-winning schools, outstanding parks, a mosaic of diverse and engaged neighborhoods, a robust array of businesses located throughout the city, and reliable public services committed to the best possible quality of life for residents serve to make Urbana a great place for all to thrive.
The City of Urbana Welcomes Diversity!
We foster an environment that values and encourages mutual respect, inclusion of all people, and utilizing differences and similarities as an organizational asset. EOE.
We foster an environment that values and encourages mutual respect, inclusion of all people, and utilizing differences and similarities as an organizational asset. EOE.
Salary : $55,697 - $72,406
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