Administrative Assistant (Airport)

Provide administrative support for Airport Staff. Provide support and direction to staff members and citizens.
 

1. Answer and route incoming calls, greet visitors both internal and external
2. Open, sort and route incoming mail
3. Prepare payroll and personnel forms
4. Accounts Payable, Accounts Receivable, Petty cash
5. Enter all receipt batches in appropriate software and prepare bank deposits
6. Manage security badge control, airfield gate card control, building access control, and parking tag records along with other Trusted Agent responsibilities
7. Manage office supplies & janitorial supplies
8. Perform airport tours
9. Manage reservations of conference room  
10. Prepare agenda for Airport Advisory Board, take minutes and prepare agenda packets for board members – give update on airport activity 
11. Gather information to develop and monitor airport activity and statistical reports on a monthly, quarterly, and annual basis
12. Record Retention Officer
13. Process Helicopter permits

OTHER JOB FUNCTIONS:

1. Assist in maintaining and preparing tenant leases and contracts 
2. Assist in preparing Airport Advisory Board communications, Half Cent Sales Tax Board and City Council communications
3. Assist with maintaining airport website
4. Assist with preparation of annual budget
5. Assist with managing cash receipts from parking system
6. Performs other related duties as assigned. 

SKILLS, KNOWLEDGE AND ABILITIES:

1. Must be able to complete the Trusted Agent certification within 60 days of employment
2. Must be able to pass a 10-year criminal history check (per FAA guidelines)
3. Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignment.
   1. Must have a comprehensive knowledge of modern office methods, practices, and procedures
   2. Must have experience and extensive knowledge of Adobe Acrobat, FoxIt Phantom PDF, Office, Microsoft Excel, and Microsoft PowerPoint
4. Must be able to prioritize and move from one project to another as needed.
5. Must be able to work independently
6. Must be able to properly handle confidential information
7. Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions
8. Must be able to sit 7 hours daily; twist 2 hours daily; stand 1 hour daily; bend, stoop, turn and walk 30 minutes daily; lift carry, push and pull up to 10 lbs 15 minutes daily

Education and Experience: 

• Must possess Associate’s Degree or other related two-year vocational certificate
• One year of clerical or secretarial experience, prefer three years. 
• Must have a valid Texas Class “C” driver’s license

Will accept an equivalent combination of training (two years’ experience for each year of education in addition to required experience)It is the policy of the City to recruit, employ and to provide compensation, promotion, and other conditions of employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or status as a Vietnam era or special disabled veteran, recently separated veteran, and other protected veteran.  The City affirms that employment decisions shall be made only on the basis of a person's ability to perform the essential functions of the job. This position does require presence in the office to perform the essential functions of the job. The City shall continually review its employment practices and personnel procedures and take positive steps to assure that equality of employment opportunity in the City of Tyler, Texas is a fact as well as an ideal.

 

The City of Tyler will accept two (2) years of relevant experience in place of each one (1) year of higher education required within the minimum qualifications. Any required experience listed is in addition to experience counted in place of education and cannot be applied toward both an education substitution and an experience requirement.

 

The City of Tyler supports a policy of a drug and alcohol free workplace.  All candidates are subject to pre-employment testing, which may include, but is not limited to, Drug and Alcohol Screenings, Work Fitness Evaluation, Criminal Background Check, and Consumer Report/Credit Check.