R&D/Grants Administrator

Position Information

Apply online at: www.twinfallscounty.org

Job Description

Provides centralized assistance for all County departments in seeking additional funding sources for the development of, or continuation of programs in Twin Falls County. This position also provides special project research and development for the County such as preparation of lease proposals, supervision of construction projects, preparing environmental assessments, and managing other projects as assigned. Time management is crucial in this job so the employee can meet deadlines and set priorities to maximize effectiveness for multiple projects. Financial management and good recordkeeping skills are also required to track and monitor grant finances and claims. The principal duties of this class are performed in a general office environment, although driving to various county locations is often required for managing special projects. Work is performed under the general direction of the County Commissioners, with latitude granted for independent judgment in meeting the research and development needs of the County and performing the duties and responsibilities of the job.

Duties / Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES (illustrative only and may vary by assignment)

• Researches, initiates, and provides administrative support and technical assistance to obtain and administer grant funding from public and private sources;
• Consults with department heads and elected officials to become aware of funding needs within the County;
• Interfaces with departments to assure quality control of programs and adherence to guidelines established by each specific grant;
• Prepares necessary paperwork for applications to receive relevant funding;
• Notifies relevant departments of progress on applications made;
• Manages, administers and reports on grant awards;
• Monitors compliance with grants, contracts, environmental, labor, procurement, financial, and other applicable regulations;
• Performs research and analysis functions, preparing documents and reports, compiles and organizes information and data and prepares and maintains statistical, demographic, and related databases, information files and reports;
• Performs other special projects as assigned by the Commissioners ;
• Processes grants and contracts for timely execution, maintains an accurate database system(s), generates regular reports and prepares special studies and reports;
• Keeps immediate supervisor fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
• Communicates and coordinates regularly with appropriate co-workers and others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Maintains strict confidentiality in all cases;
• Interacts with County employees, customers, visitors and the general public effectively and professionally.
• Performs other duties as assigned.
  
  

Qualifications

CLASSIFICATION REQUIREMENTS:

The requirements listed below are representative of the minimum knowledge, skill, and/or ability required for an individual to satisfactorily perform each essential duty and be successful in the position.

Knowledge Of

• Methods, policies, objectives, and standard practices of office and administrative procedures, research and development, project management and prioritization;
• Methods, procedures, objectives, and standard practices for federal, state, foundation, private, and other grant and funding source application, administration, and compliance;
• Idaho laws and statutes regarding bidding, public meetings, public information requests and rules of county governance;
• Effective communication techniques with individuals and small and large groups;
• Project planning, design, coordination, implementation, and management.
  
  

Skill And Ability To

• Prioritize and organize projects and meet deadline requirements;
• Read, analyze and interpret common scientific and technical journals, financial reports and legal documents;
• Effectively present information to management, public groups and/or boards of directors;
• Work with mathematical concepts such as probability and statistical inference;
• Define needs, collect data, establish facts and draw valid conclusions;
• Develop partnerships to accomplish goals and bring diverse partners together to solve difficult problems to benefit the public;
• Respond to the public over the phone or in person in a tactful, pleasant, and courteous manner;
• Speak clearly and communicate accurate information to others.
• Use English to communicate effectively with others.
• Proficiently operate computers, software programs, such as Microsoft Word, Excel, PowerPoint, or similar office software to create documents and other materials, maintain information, and generate reports.
• Listen carefully to, understand, and effectively communicate through oral, written, and interpersonal communication channels.
• Follow verbal and written instructions.
• Work independently and exercise initiative, with general guidance and supervision.
• Use good judgment to make sound and reasonable decisions and problem-solving skills to respond to customer service needs in accordance with laws, ordinances, regulations and established policies.
• Maintain a professional demeanor at all times;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Demonstrate integrity and ingenuity the performance of assigned tasks and solving problems;
• Perform all duties in accordance with County policies and procedures with regard for personal safety and that of other employees and the public.
• Maintain confidentiality.
  
  

Acceptable Experience And Training

• High school diploma or GED is required with a Bachelor’s Degree preferred; and
• Diverse work experience that shows initiative, success, good communications skills, efficiency and the ability to meet strict deadlines, preferably in grant management, or
• An equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.
• Must successfully pass background investigation relevant to the position and remain in good standing for the duration of employment with the County.
  
  

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this classification, the employee is frequently required to sit at a computer for long periods of time and often drives to various locations or other County offices. The employee may also visit project sites, occasionally in rough terrain, to track construction progress or gather needed information to submit an applications or complete a report. The employee is required to use hands to keyboard or type, handle materials, or manipulate papers and files. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by this classification include close and distance vision to review paperwork, read manuals, legal descriptions or other documentation with small print. Sufficient clarity of speech and hearing abilities required by this classification include those which permit the employee to discern verbal communication and communicate effectively in person and by telephone. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually quiet.

Twin Falls County offers a highly competitive benefits package to full-time employees including holiday pay, paid vacation, paid personal days and paid sick leave. We offer medical, dental, and vision insurance, as well as short-term disability benefits, life insurance, and a PEHP plan. We are on the PERSI retirement plan and also offer a Deferred Compensation (voluntary retirement) plan.

For specific information regarding Twin Falls County's benefits, visit the Benefits section of our web page.