Senior Management Analyst

Description

The City of Tustin is currently seeking applicants for the position of Senior Management Analyst for the City Manager's Office. The selected candidate will work closely with the City Manager, Assistant City Manager, and the Department Team supporting the development, analysis, evaluation, and administration of City programs, policies, procedures, services, and budgets.

The Senior Management Analyst serves at the managerial level, taking on complex, high-impact assignments that require advanced technical expertise and significant independent decision-making. This role may oversee other analysts or staff and often leads departmental initiatives.

The ideal candidate will be a proactive, solution-oriented professional with strong organizational, analytical, and problem-solving skills. They will demonstrate excellent communication and interpersonal abilities, a collaborative mindset, and a high level of professionalism and discretion. This individual will serve as a reliable representative of the department, building strong working relationships and supporting the effective delivery of key programs and services.

THE CITY

Tustin is a vibrant and charming city nestled in the heart of Orange County. The City remains true to its quaint heritage while warmly welcoming neighbors and planning for purposeful growth in the future. Called home by a passionate and diverse community, Tustin is a place for all generations and every walk of life. Behind this beloved community, there is a team of practiced public servants who steward the City’s future while maintaining its unique charm and rich history. By balancing the needs of today with optimism for tomorrow, the City of Tustin works to realize its vision of a safe, high-quality and thriving community.

SELECTION PROCESS

The first step in the selection process is a training and experience evaluation of each candidate based on the application materials submitted. Candidates who meet the minimum qualifications will be invited to participate in an online assessment of analytical skills (week of 7/13). Top scoring candidates will subsequently be invited to participate in a one-way video interview (week of 7/20). Candidates who are determined by subject matter experts to be the best qualified for the vacancy will be invited to a structured panel interview (week of 8/17) which will also include a brief written exercise. Finalists will participate in a departmental interview (week of 8/24). Dates are tentative and may change if necessary.

All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification. We anticipate a start date for the position in late September or early October.

Examples of Duties

Duties may include, but are not limited to, the following:

• Supervises, directs, and oversees a group of employees in one or more sections or programs within a department
• Plans, directs, develops, implements, and coordinates the work of one or more major programs or administrative functions within a department; determines time, place, and sequence of operations and oversees the execution
• Performs complex and detailed analyses pertaining to departmental operations; evaluates comprehensive organizational procedures, policies, and services; compiles, analyzes, and interprets data including complex statistical and narrative reports, correspondence, memos, and contracts
• Provides regular advice and consultation to a department head or division manager on a wide variety of issues; recommends administrative and operational changes for specific problems and programs; makes policy decisions related to area of assignment
• Assists with establishing and implementing policies and procedures with significant organizational impact; monitors effectiveness of policies and procedures and makes adjustments as appropriate
• Plans, assigns, directs, and reviews the work of departmental staff; allocates staff and other resources to various tasks; participates in the selection, training, and evaluation of department personnel
• Prepares technical and comprehensive staff reports recommending options and courses of action; composes correspondence, training and informational manuals, and other written materials; develops charts, graphs, maps, spreadsheets, and presentations; presents findings and recommendations to executive management
• Interprets and applies data, policies and procedures, laws, and regulations and explains them to the public and other employees; researches and responds to inquiries and citizen complaints regarding departmental operations and programs
• Prepares program or division budgets; may assist with preparation of departmental budget; administers and monitors adopted budgets
• Negotiates, coordinates and administers professional services agreements; provides direction to contract staff; monitors contracts for compliance and quality assurance
• Writes grant applications, monitors grant compliance activities, maintains related records and completes required reports
• Represents the City at community, interdepartmental, interagency, and professional meetings; coordinates departmental projects, programs and studies with other City departments and external agencies and contractors; serves as departmental liaison
• Reviews, interprets, and analyzes new and proposed legislation; determines effects of legislation on the department’s operations and programs; takes appropriate action in order to ensure legal compliance

Minimum Qualifications

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. A typical combination includes

Education and/or Experience:

Bachelor’s degree in public administration, business administration or a field related to the area of assignment; and five (5) years of professional experience in governmental research and analysis and program management. A Master’s degree in public administration, business administration or a field related to the area of assignment is desirable.

Licenses and/or Certificates:

Possession of a valid Class C California driver’s license and an acceptable driving record.

Special Requirements:

Satisfactory results from background investigation, physical examination and administrative screening. Depending on position assignment, may be required to occasionally work outside of regular work hours (e.g. evenings, holidays, and weekends) to attend meetings and work events.

Knowledge, Skills, & Abilities

To view the knowledge, skills, & abilities required of the position, please follow the link here.

Working Conditions & Physical Demands

Information on the physical demands, mental demands, and work environment can be found by following the link here.

The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.

The City of Tustin offers a comprehensive compensation and benefit program that includes:

FLEXIBLE BENEFIT PLAN
The City provides a specific dollar amount to each employee to use toward the purchase of individual or family health coverage, dental plans, vision coverage, additional life insurance, deferred compensation, and other optional benefits. Currently, the flexible benefit amount for Employee 2 is $2300 per month.

The City contracts through CalPERS medical program (PEMHCA) which offers multiple PPO and HMO options for health insurance providers. Employees also have the choice of Delta Dental PPO or HMO plans.

RETIREMENT
Employees will be enrolled in a defined benefit (pension) plan with the California Public Employees Retirement System (CalPERS). CalPERS determines the retirement plan in which a new employee will be enrolled based on the individual's membership status with CalPERS or a reciprocal retirement system on the individual's first day of employment with the City.

Classic CalPERS members will be enrolled in the 2% @ 60 plan, with an employee contribution of 10% (pre-tax). New CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the 2% @ 62 plan, with an employee contribution of 7.25% (pre-tax). The City does not participate in Social Security, though participation Medicare is mandatory (1.45% employee contribution).

DEFERRED COMPENSATION
Employees who contribute to an IRC Section 457(b) deferred compensation account will receive a matching City contribution to an IRC Section 401(a) deferred compensation account, up to a maximum of two percent (2%) of the employee’s base salary.

GENERAL LEAVE
General Leave may be used for vacation and/or illness. Annual accrual amounts increase from 160 to 248 with years of service.

ADMINISTRATIVE LEAVE
Management employees receive up to 80 hours of Administrative Leave annually.

HOLIDAYS
The City has 13 paid holidays per calendar year.

LIFE INSURANCE
Full-Time employees receive a $200,000 life insurance policy.

LONG-TERM DISABILITY
The Long-Term disability program provides 60% of the employees' income when the employee becomes disabled because of an illness, injury or accident.

UNIFORM ALLOWANCE
Deputy Police Chief and Police Captains will receive an allowance of $16.50 biweekly, up to a maximum of $429 per year for care and maintenance of City uniforms.

ALTERNATIVE WORK SCHEDULE
The 9/80 alternative work schedule is available for most full-time positions.

RETIREE HEALTH INSURANCE
Employees who retire from the City of Tustin with ten (10) years of full-time service and continue enrollment in the City's health plan are eligible for reimbursement of $350 per month toward retiree health insurance costs. Employees first hired into a benefitted position with the City of Tustin prior to July 1, 2011 are eligible for this benefit after five (5) years of service.

TUITION REIMBURSEMENT
After passing the probationary period, employees may request reimbursement up to a maximum of $4000 per calendar year for tuition and related expenses when attending a community college or four year university.

EMPLOYEE ASSISTANCE PROGRAM
Employees are enrolled in an Employee Assistance Program that provides a variety of legal and counseling services.

MEDICARE
All newly hired employees contribute a portion of gross salary for Medicare coverage. The employee contribution to Medicare is 1.45%.

SECTION 125 MEDICAL & DEPENDENT CARE PROGRAM
The section 125 program is optional for employees and provides a method to pay medical and dependent care expenses on a pre-tax basis.