What are the responsibilities and job description for the Administrative Assistant position at City of Tripoli?
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical roles. This position offers an opportunity to work in a dynamic environment where professionalism and efficiency are valued. The Administrative Assistant will handle various administrative tasks, provide exceptional customer service, and ensure smooth day-to-day operations within the office setting.
Responsibilities
- Manage front desk duties, including greeting citizens and handling calls
- Operate with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Handle customer support inquiries via phone, email, or in person with excellent phone etiquette
- Maintain office supplies inventory and coordinate office management tasks
- Support bookkeeping activities (Payroll, Accounts Payable, Receipting, etc.) using accounting software as needed
- Provide personal assistant support on things such as special projects
- Ensure organizational efficiency through time management and task prioritization
Requirements
- Proven office management or clerical experience, preferably in a municipal setting such as a receptionist role
- Strong computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry skills
- Experience with GWorks, bookkeeping, or financial record keeping is a plus
- Excellent organizational skills and attention to detail for proofreading and filing tasks
- Exceptional customer service skills with professional phone etiquette
- Ability to multitask effectively in a fast-paced environment and manage time efficiently
- Strong organizational skills with the ability to prioritize tasks effectively
- High school diploma or equivalent required; additional administrative certifications are a plus
Job Type: Part-time
Pay: $ $20.00 per hour
Expected hours: 6 – 20 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20