DEVELOPMENT SERVICES COORDINATOR I

JOB SUMMARY

Performs a variety of clerical and technical duties in support of the Development Services Department; resolves permit or project related issues; provides information and direction to the public on building issues relating to processes and requirements; receives, reviews, routes and processes applications and permits; coordinates building plan review and inspection issues; uses specialized database/permit tracking management programs; performs administrative duties associated to permitting, such as facilitating consultant invoicing, reporting and financial reconciliation; and performs related work as required.

ESSENTIAL JOB FUNCTIONS (examples, not all inclusive)

• Oversee project document in-take for all residential and commercial permit inquiries and applications from owners, builders, contractors, and public.
• Verifies contractor’s license and maintains a list of licensed contractors.
• Establish and tracks documents in our Cityworks project management software.
• Calculates permit application fees and provides the fee information to Cashiering for them to collect.
• Issues permit to customers once payment is received via email or in-person.
• Schedules building inspections and ensures all documentation is in place before scheduling.
• Tracks Zoning, Building, and Engineering Dept. approval for each project.
• Process and issues all Trade permit applications.
• Manages temporary power agreement renewal and billing.

QUALIFICATIONS

Education and Experience:

• High School graduate or equivalent
• Experience working in construction field preferred but not necessary.
• Must be able to achieve an ICC Permit Technician Certification within the first year of hire

Knowledge, Skills, and Abilities:

• Must be skilled in effective and positive communication
• Must have the necessary technical knowledge/skills/abilities to be able to calculate permit fees and some construction calculations.
• Troubleshooting skills are a must
• Must be comfortable with working with team and individual settings
• Must have knowledge of and implement best practices for building permit process
• Experience with Microsoft Office and Windows
• Must be willing to learn new software programs that apply to the position
• Must be willing to occasionally travel to conferences and training classes

PHYSICAL/MENTAL DEMANDS

This position requires working in an office setting sitting and viewing computer monitors for extended periods of time. Occasional this position may require some work related outdoor activities.

WORKING CONDITIONS

General office setting, outdoors, and occasional travel.

LIMITATIONS AND DISCLAIMERS

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description.

Requirements are representative of the minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.