Records Specialist

RECORDS SPECIALIST

This recruitment will close December 1, 2025.

Pay Grade: 107

Hourly Salary Range: $24.32 - $35.86

The City of Tempe offers a comprehensive benefits package including:

• 13 Paid Holidays and 1 Personal Day
• Vacation Accrual starts at 9.33 hours/month. Higher monthly vacation accrual rates may be available with prior ASRS service.
• Sick Leave Accrual; 8 hours/month
• Medical, Dental and Vision Benefits
• Wellness Program Discount on health premiums
• Medical Reimbursement Program; $61.16/month
• Tuition Reimbursement; $6,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution
• Position is eligible for up to 24 hours of floating holiday leave

To view the employee benefit summary, please visit:

Employee Benefit Summary

Department / Division:

Police Department / Records

Job Type:

Part- Time Regular (20 hours per week)

This position is classified as safety sensitive. Employees in safety sensitive positions are prohibited from all marijuana usage whether medical or recreational

Schedule:

Monday – Thursday, 8:00 a.m. – 12:00 p.m.

Job Number:

RC# 902375

DESCRIPTION

This position processes and maintains records and documentation for the Police department in compliance with applicable policies and regulations. Responds to records requests from the officers, City staff, and members of the public. Reviews, scans, and files paperwork in applicable departmental and national police databases, transcribes police reports using records management system, assists officers with various database entries and confirms warrants for wanted subjects.

Duties include, but are not limited to the following:

• Files, scans, and records documents into the Records Management System.
• Manages high priority phone calls from police officers. Records messages from internal and external stakeholders.
• Transcribes all police reports using the Records Management System.
• Processes all public records requests for police and law enforcement reports including requests received from the media.
• Assists Detention Officers with warrants required for detainees undergoing the booking process.
• Helps complete high priority officer requests, including confirming arrest warrants, stolen vehicles, and external requests from other law enforcement agencies.
• Ensures records are available for Officer’s reference 24/7.
• May perform responsibilities of a similar nature and level as assigned.

REQUIREMENTS

Experience:

Two (2) years of experience in records management, clerical, administrative, or related experience.

Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year). The sum of an applicant’s full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.

Education:

High school diploma or GED.

Professional Licensure and/or Certifications:

Terminal Operator Certification awarded by the Arizona Department of Public Safety, obtain within one (1) week of hire.

ADDITIONAL REQUIREMENTS

Applicants considered for this job classification must pass the following

• Criminal history review
• Post offer/pre-employment drug and alcohol screen.
• Police background investigation

ESSENTIAL FUNCTIONS

For a complete list of City of Tempe job descriptions go to:

Job Descriptions | City of Tempe, AZ

This position is FLSA Non-Exempt which means employees are eligible for overtime compensation and/or compensatory time

Employees in this position are represented by the United Arizona Employee Association (UAEA)

EQUAL EMPLOYMENT OPPORTUNITY: The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276. Requests should be made as early as possible to allow time to arrange the accommodation.