What are the responsibilities and job description for the Legal Secretary II position at City of Syracuse?
***Equal Opportunity Employer***
***Women and Minority Applicants are encouraged to apply.***
**City of Syracuse residency will be required. If you are not a resident, you have six (6) months from your date of hire to establish residency.**
THIS IS A COMPETITIVE CIVIL SERVICE POSITION. APPOINTMENT WILL BE MADE ON A PROVISIONAL BASIS UNTIL THE EXAM RESULTS ARE POSTED. YOU MUST BE REACHABLE FOR PERMANENT APPOINTMENT.
The City of Syracuse Department of Finance Parking Violations Bureau is currently looking for qualified candidates for the position of Legal Secretary II.
DISTINGUISHING FEATURES OF THE POSITION:
The work involves responsibility for assisting department heads or program administrators in the performance of a wide range of administrative duties. Under the general supervision of an administrative superior, this is professional level work in providing assistance in planning, coordinating or administering a municipal program. The work may involve the performance of technical tasks of that particular program or may be responsible for the performance of administrative tasks freeing the executive officers of the department of routine details and allowing their concentration on matters of administration. The assignments may involve planning, program coordination and research duties, or any combination of duties that assist administrators in policy making. Routine duties are performed in accordance with general directions regarding objectives, policies and procedures of the office while more complex problems are discussed with a superior. Supervision may be exercised over subordinate professional, paraprofessional and clerical employees. Does related work as required.
TYPICAL WORK ACTIVITIES:
o Performs professional duties in the area of fiscal management. That is, may research and write the department's request and justification for additions, deletions and changes to the annual budget. May monitor department spending at regular intervals throughout the fiscal year to examine spending trends, assess department needs and problems, and recommend to administration appropriate solutions such as increase or decrease of monetary allocations, or the addition or deletion of staff positions.
o Performs professional duties in the area of personnel management. That is, recruits applicants for staff positions; interviews interested candidates; makes recommendations to administrative superior on the final selection of personnel; possible supervision of staff members, i.e. assigning work, monitoring progress and work product, and evaluating work performance.
o Performs professional duties in the area of public information. That is, researches and writes news releases; interviews office callers, newspaper reporters, salespersons and others, to furnish general information about departmental functions and activities; replies orally or in writing to inquiries for information about agency goals, objectives and programs.
o Performs professional duties in the area of research. That is, gathers from agency records and other governmental and non-governmental sources, pre-existing, written, textural and arithmetic data, exists from that data appropriate portions, and assembles into a format which an administrator uses in ways such as evaluating program progress, identifying scope of services or client popularity reached, or in carrying out planned projects.
o Performs various other administrative tasks such as reading incoming mail, answering general correspondence and routing balance to proper official or unit; preparing written and oral reports; meeting with departmental staff members to identify and define administrative difficulties; maintaining contacts with units within department and with other public and private agencies to assist in solving mutual problems, develops improved services and public relations; when assigned, may represent department head in attending meetings and conferences.
MINIMUM QUALIFICATIONS:
Promotion:
A. One (1) year of permanent competitive class status in the title of Legal Secretary I.
Open Competitive:
A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with a Bachelor’s degree and one (1) year of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or,
B. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate’s Degree and two (2) years of work experience, or its part time equivalent, in a legal environment, which must have included typing or word processing of letters and documents, or two (2) years of work experience which included reviewing and processing legal documents such as contracts; or,
C. Four (4) years of work experience, or its part time equivalent, which must have included typing or word processing of letters and documents, one (1) year which must have been in a legal environment or one (1) year of work experience which included reviewing and processing legal documents such as contracts; or,
D. An equivalent combination of education and experience as described in A, B or C.
The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. The City also complies with 31 CFR part 51. If you have a disability for which you wish special accommodation to be made, contact the Department of Personnel at 300 South State St, 7th Floor at (315)-448-8780.
Job Type: Full-time
Pay: $50,500.00 - $53,500.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Paid time off
- Parental leave
- Vision insurance
Application Question(s):
- City of Syracuse residency is required. You must establish residency within six (6) months of your date of hire.
Work Location: In person
Salary : $50,500 - $53,500