What are the responsibilities and job description for the RECREATION: Temporary Assistant Recreation Coordinator - Administration, Marketing & Events position at City of Sunnyvale?
Description
TEMPORARY ASSISTANT RECREATION COORDINATOR
(Casual/Seasonal)
Job Code: 2352
The City of Sunnyvale Department of Library and Recreation Services is seeking 1-2 Assistant Recreation Coordinators to assist in the Administration, Marketing & Events unit in activity newsletter production, winter/spring activity guide production, Sunset Movie Series (August), State of the City (September) and assist with outreach and marketing assignments.
Under general supervision from a Recreation Coordinator or Recreation Division professional staff, assist in the planning, organizing, implementing and marketing of a recreation program and/or community service; provide technical staff assistance; and perform other duties as assigned.
Hours: Minimum of 480 hours with the ability to work up to 900 hours within a six month period. The selected candidate will work under the supervision on weekdays between the hours of 8:30 a.m. to 5 p.m. with at least a 30-min unpaid lunch break. In addition, some evening/weekend hours are required for special events, special assignments, programs, classes or activities.
Essential Job Functions
(May include, but are not limited to, the following):
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions.
When assigned to aquatics, work is performed in an outdoor aquatics environment. Must be able to hear noises and distress signals in the aquatic environment, including in the water and anywhere around the zone of responsibility. Remain alert with no lapses of attention. See and observe all sections of an assigned zone or area of responsibility. Ability to sit for long periods at a time is required, and the ability to hold breath under water when necessary.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Minimum Qualifications
The minimum qualifications for education and experience can be met in the following way:
An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND
One (1) year of experience in recreation programs or other community-based services with some lead or supervisory experience.
For Positions In Aquatics
APPLICATION PROCESS
If you are interested in this opportunity, please submit a completed application and responses to the supplemental questions to the Department of Human Resources.
City application forms, completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume." Electronic applications may be submitted online through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.
SELECTION PROCESS
Applications competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Qualified applicants will be invited to participate in an interview.
Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand at fbrand@sunnyvale.ca.gov or 408-730-3015 for application status.
Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
Additional Information
For more information regarding this employment opportunity, contact Michele-Bridget Ragsdale, Recreation Service Manager at 408-730-7338 or email: mragsdale@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov.
For assistance on how to fill out your job application, watch the following video:
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
Summary of Sunnyvale's Employees Association SEA
Notice of CFRA (California Family Rights Act) Rights and Obligations
01
Instructions For Completing The Supplemental Questionnaire
This supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The supplemental information that you provide will be evaluated along with your completed application. In answering the question(s), be as specific as you can. Some questions may include multiple parts. Please make sure to address each part of each question in the supplemental questionnaire below.
Note: qualifying experience and education history must be reflected on the job application form. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position.
Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read these instructions for completing the supplemental questionnaire and in accordance with these instructions, I understand that written responses to the supplemental question(s) listed below are required, in order to evaluate my qualifications for this position and for my application to be considered complete.
Additionally, I certify that I have completed the following supplemental questionnaire on my own; the answers accurately reflect my training, education and experience; and, I understand that my responses are subject to verification.
Do you have an Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field?
If you answered yes to the previous question, please list your degree or number of units you have earned. Also list the specific field(s) in which you have completed coursework. (*recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field).
04
One (1) year of experience in marketing recreation programs or other community-based services with some lead or supervisory experience is required. List your one (1) year of experience in detail below. If you do not have this experience, note “N/A”.
05
Experience in one or more of the following specialty areas is desired: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services. Please list your experience, paid or volunteer, in detail below. Include where you gained your experience (type of organization, program, business, school etc.). If none, indicate N/A.
TEMPORARY ASSISTANT RECREATION COORDINATOR
(Casual/Seasonal)
Job Code: 2352
The City of Sunnyvale Department of Library and Recreation Services is seeking 1-2 Assistant Recreation Coordinators to assist in the Administration, Marketing & Events unit in activity newsletter production, winter/spring activity guide production, Sunset Movie Series (August), State of the City (September) and assist with outreach and marketing assignments.
Under general supervision from a Recreation Coordinator or Recreation Division professional staff, assist in the planning, organizing, implementing and marketing of a recreation program and/or community service; provide technical staff assistance; and perform other duties as assigned.
Hours: Minimum of 480 hours with the ability to work up to 900 hours within a six month period. The selected candidate will work under the supervision on weekdays between the hours of 8:30 a.m. to 5 p.m. with at least a 30-min unpaid lunch break. In addition, some evening/weekend hours are required for special events, special assignments, programs, classes or activities.
Essential Job Functions
(May include, but are not limited to, the following):
- Assist in the planning, organizing, implementing, and evaluating of a community service and/or recreation program.
- Interact with participants, parents, and community members.
- Oversee the use of facilities, ensuring participants follow established policies and procedures.
- Prepare community service and recreation publicity related to assigned programs and disseminate approved publicity.
- Communicate effectively, both orally and in writing; prepare reports, maintain files and records related to the program.
- Operate a computer using word processing and business software and other office equipment.
- Determine and implement the appropriate course of action in emergencies and/or stressful situations.
- Creatively problem-solve; understand and follow written and oral instructions.
- Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public.
- Demonstrate initiative and exercise good judgment in the performance of duties.
- Learn the operation, policy and procedures of the Library and Recreation Services Department.
- Work independently and as a team member; recognize and set priorities and meet deadlines.
- Make contractual recommendations to supervisors.
- Respond to requests for information and program complaints.
- Provide first aid for minor injuries to participants and the public.
- Assist in the training, supervision and evaluation of assigned contract or casual staff.
- Responsible for filling gaps in the pool manager, lifeguard, and swim instructor schedule.
- Maintains pool, equipment, and grounds to meet all necessary program and regulatory standards.
- Maintain record of aquatics staff certifications and ensure all staff have current certifications.
- Follow systems, practices, and training related to risk management and safety of participants and staff and follow accident report procedures and policies.
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions.
When assigned to aquatics, work is performed in an outdoor aquatics environment. Must be able to hear noises and distress signals in the aquatic environment, including in the water and anywhere around the zone of responsibility. Remain alert with no lapses of attention. See and observe all sections of an assigned zone or area of responsibility. Ability to sit for long periods at a time is required, and the ability to hold breath under water when necessary.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Minimum Qualifications
The minimum qualifications for education and experience can be met in the following way:
An Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND
One (1) year of experience in recreation programs or other community-based services with some lead or supervisory experience.
For Positions In Aquatics
- Certifications (must be obtained within 90 days of hire): Lifeguard, CPR for the Professional Rescuer, AED, First Aid, Emergency Oxygen, Blood Borne Pathogens and Title 22.
- Ability to maintain certification-level of physical and mental readiness.
- Must demonstrate lifeguard skills in accordance with California standards.
- Recreation, aquatics, arts and community services standards, practices and resources.
- Common recreational and social needs of various populations and age groups.
- Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
- Basic mathematics.
- Office methods, procedures, software, and equipment.
- Principles of customer service
- Assist in the development and implementation of recreation, aquatics, arts and community services programs, services, and facilities.
- Assist in recruiting, training, and coordinating the work of casual part-time and volunteer staff and program participants.
- Learn policies and regulations related to assigned program area.
- Swim 300-yards, without stopping, showing proficiency in front crawl and breaststroke.
- Tread water for 2-minutes without the use of hands.
- Pass the brick test within 90 seconds. Brick test involves:
- Swimming 20 yards
- Diving to the bottom of the deepest part of the pool to retrieve a 10-pound brick
- Swim on your back with both hands on the brick back to the wall
- Put the brick on the deck and exit the pool without use of ladder
- Work irregular hours or shifts, and on nights, weekends, or holidays when needed.
- Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.
- For positions in Aquatics: Within 6 months of appointment, possession of American Red Cross Lifeguard Manager, American Red Cross Lifeguard Instructor, Water Safety Instructor, and Certified Pool Operator.
- Experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services.
APPLICATION PROCESS
If you are interested in this opportunity, please submit a completed application and responses to the supplemental questions to the Department of Human Resources.
City application forms, completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume." Electronic applications may be submitted online through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.
SELECTION PROCESS
Applications competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Qualified applicants will be invited to participate in an interview.
Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. You may contact Faye Brand at fbrand@sunnyvale.ca.gov or 408-730-3015 for application status.
Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
Additional Information
For more information regarding this employment opportunity, contact Michele-Bridget Ragsdale, Recreation Service Manager at 408-730-7338 or email: mragsdale@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov.
For assistance on how to fill out your job application, watch the following video:
- How to Apply for a City of Sunnyvale Job- YouTube (5:13)
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
Summary of Sunnyvale's Employees Association SEA
Notice of CFRA (California Family Rights Act) Rights and Obligations
01
Instructions For Completing The Supplemental Questionnaire
This supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The supplemental information that you provide will be evaluated along with your completed application. In answering the question(s), be as specific as you can. Some questions may include multiple parts. Please make sure to address each part of each question in the supplemental questionnaire below.
Note: qualifying experience and education history must be reflected on the job application form. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position.
Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read these instructions for completing the supplemental questionnaire and in accordance with these instructions, I understand that written responses to the supplemental question(s) listed below are required, in order to evaluate my qualifications for this position and for my application to be considered complete.
Additionally, I certify that I have completed the following supplemental questionnaire on my own; the answers accurately reflect my training, education and experience; and, I understand that my responses are subject to verification.
- Yes
- No
Do you have an Associate's degree or have completed 60 semester or 90 quarter units at an accredited college or university with coursework in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field?
- Yes
- No
If you answered yes to the previous question, please list your degree or number of units you have earned. Also list the specific field(s) in which you have completed coursework. (*recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field).
04
One (1) year of experience in marketing recreation programs or other community-based services with some lead or supervisory experience is required. List your one (1) year of experience in detail below. If you do not have this experience, note “N/A”.
05
Experience in one or more of the following specialty areas is desired: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services. Please list your experience, paid or volunteer, in detail below. Include where you gained your experience (type of organization, program, business, school etc.). If none, indicate N/A.
- Required Question
