PROGRAM MANAGER I- ADMINISTRATIVE SERVICES DEPARTMENT

FLSA STATUS: Exempt

TENTATIVE INTERVIEW DATE: TBA

The Program Manager I vacancy exists in the Administrative Services Department and will report to the Accounting Manager. This role will support the Accounting Division by assisting with financial audits, updating policies and procedures, maintaining and improving data accuracy within the accounting system, and other items as needed. Knowledge of basic accounting principles and internal controls is preferred for this role.

The Program Manager I will work a City of Stockton 9/80 schedule: 7:30 a.m. to 5:30 p.m. Mondays through Thursdays; 8:00 a.m. to 5:00 p.m. Fridays, with alternating Fridays off. The incumbent in this position may be required to work additional hours and/or weekends as needed by the department.

This is an (Unclassified/Represented) position. Incumbents in this position are excluded from Civil Service system and are represented by the the Mid-Management Bargaining Unit. Only those applicants who best fit the needs of the City will be referred to the hiring department. Applicants who fail to fully complete the on-line application/supplemental questionnaire will be subject to rejection.

Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Under direction, plans, organizes, and administers specialized City programs and projects; directs and coordinates the work of assigned professional and support staff; performs related work as assigned.Program Manager I is the first level supervisory classification responsible for day-to-day administration of specialized programs, projects, and activities. The incumbent plans, organizes, and administers one or more specialized City programs, projects and activities.

• Assists in the development and implementation of goals, objectives, policies, and procedures.
• Plans, organizes, supervises, and coordinates the implementation of programs and projects.
• Supervises staff, planning, assigning, reviewing, and evaluating work; participates in the selection of staff and provides for their training and professional development.
• Prepares a variety of periodic progress and special reports related to programs and activities.
• May serve as a member or secretary to a variety of committees and commissions.
• Assists in preparing recommendations for annual grant and program budgets; provides input for and prepares various grant applications and annual performance reports of activities.
• Provides staff leadership and technical assistance to citizen advisory committees, task forces, commissions or boards; confers with and provides professional assistance to City departments in areas of responsibility.
• Confers and negotiates with developers and property owners relative to the acquisition and disposition of property and improvements; may draft project contract language and performance specifications.
• Represents the City in meetings with representatives of governmental agencies, professional, business and community organizations, and the public.
• Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs and recommends and implements policy and procedural improvements.
  
  

Education/Experience

Program Manager I: Possession of a Bachelor's degree from an accredited four-year college or university with major course work in business or public administration, or the field of the program to which assigned, economics, or a closely related field and two (2) years of lead or supervisory experience involving program or project management.

Other Requirements

• Must possess a valid California Class C driver's license.
• Must be willing to attend meetings outside of normal working hours.
  
  

Knowledge Of

• Programs, principles, and resources related to the program to which assigned;
• Developing program monitoring and evaluation techniques;
• Administrative principles and practices, including budgeting, goals and objectives development, work planning and employee supervision;
• Principles of grant application and proposal preparation and grant monitoring and reporting techniques;
• Business computer use applications;
• Basic supervisory principles and practices.
  
  

Skill In

• Planning, organizing, assigning, reviewing, evaluating, and directing the work of assigned staff;
• Organizing work, setting priorities, establishing goals and objectives, and exercising sound, independent judgment within established guidelines;
• Establishing and maintaining cooperative working relationships with those contacted in the course of the work;
• Preparing clear and concise reports, correspondence, and other written materials;
• Negotiating favorable contract terms for the City in assigned area of responsibility;
• Analyzing complex issues and problems, evaluating alternatives and recommending practical solutions;
• Organizing and preparing effective grant applications and proposals;
• Representing the City in meetings with public agencies and others outside the City;
• Interpreting and applying complex rules, regulations, laws, and ordinances;
• Exercising sound independent judgement within established guidelines;
• Making persuasive oral presentations of ideas and recommendations;
• Preparing, administering, and monitoring grant and program budgets;
• Providing technical assistance and staff leadership to boards and commissions.
  
  

Physical/Mental Abilities:

• Mobility - Constant sitting for long periods of time while operating a keyboard; occasional walking, bending, stooping, kneeling, reaching, pushing and pulling;
• Lifting - Occasional lifting of 10 pounds or less;
• Vision - Constant use of overall visual capabilities; frequent need for use of color perception, hand/eye coordination, reading and/or close-up work;
• Dexterity - Frequent holding, grasping, typing, repetitive motion and writing;
• Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone; Occasionally speaking in front of large groups of people;
• Special Requirements - May require occasional weekend or evening work;
• Emotional/Psychological - Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone;
• Environmental Conditions - Occasional exposure to noise; and
• Working Conditions - Primarily performed in an office environment which is typically moderately quiet but may be loud at times and at some locations.
  
  

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.