What are the responsibilities and job description for the Accounts Payable Technician position at City of St. Joseph?
Position Title: Accounts Payable Technician
Department: Finance
Division: Accounting
Salary: $39,962.00yr/$19.2125hr
Department: Finance
Division: Accounting
Salary: $39,962.00yr/$19.2125hr
Closing Date: Until Filled
Job Summary
Responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency. Cross-trained in other functions in the Accounting Division as needed. No direct supervisory responsibilities.
Essential Duties and Responsibilities
Job Summary
Responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency. Cross-trained in other functions in the Accounting Division as needed. No direct supervisory responsibilities.
Essential Duties and Responsibilities
- Receiving and processing invoices and Aps.
- Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
- Verify appropriate authorization and coding for all invoices.
- Match invoices with purchase orders and receiving documents.
- Enter invoices into the accounting system for payment processing.
- Payment management including credit applications from vendors, etc.
- Schedule and process payments, including checks, direct debits, electronic transfers, and ACH.
- Monitor payment schedules to ensure timely disbursements and avoid late fees.
- Address and resolve payment discrepancies and issues with vendors to include voids and reissues.
- Processing daily mail and managing postage.
- Account reconciliation
- Processing and payment of utility bills, phone bills, EFM monthly invoices, and payroll ACHs.
- Process fuel invoices and completion of quarterly fuel rebates.
- Reconcile vendor statements to ensure accounts are accurate and up to date.
- Investigate and resolve outstanding balances or discrepancies.
- Management of travel cards, forms, processing, and paymenst.
- Assist with month-end closing activities, including reconciliations and accruals.
- Maintain detailed records of transactions and reconciliations.
- Compliance and documentation
- Ensure compliance with company policies, internal controls and regulatory requirements.
- Maintain organized records of invoices, payments and other accounts payable documentation.
- Assist with audit preparation by providing required documentation and explanations.
- P-card reconciliation, processing, and payment.
- Identify and recommend improvements to accounts payable processes.
- Collaborate with the finance team to streamline workflows and enhance efficiency.
- Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
- Performs all other related duties as assigned.
Required (Essential) Knowledge, Skills and Abilities
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel
- Knowledge of accounting principles and practices
- Familiarity with regulatory requirements related to accounts payable processes
- Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Effective written and verbal communication skills
- Ability to work independently as well as collaboratively within a team
Material and Equipment Directly Used
Use a variety of standard office equipment including personal computer, typewriter, calculator, telephone, fax, and other office equipment as required.
Working Environment/Physical Requirements
Work is performed in an office setting with a controlled environment. Work involves extensive work sitting at computer terminal, bending, reading, and stooping. Requires good finger dexterity and good hand/eye coordination. Seldom need to lift more than 10 to 20 pounds.
Education
- High school diploma or equivalent
- Associate or bachelor’s degree in accounting or related field preferred
- Proven experience as an accounts payable clerk or similar role
- Experience with process improvement initiatives is a plus
- Familiarity with ERP systems and accounting software is preferred
All applicants must pass a drug screening and criminal background check prior to employment.
Any job offer made by the City is contingent upon the applicant passing the drug screening and background check.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
AN EQUAL OPPORTUNITY EMPLOYER
The City is a governmental entity subject to Section 504 of the Rehabilitation Act of 1973,
which requires that otherwise qualified handicapped individuals be protected from discrimination.
Salary : $39,962