Recreation Worker IV: Administrative Assistant - Museum of Art

Job Title: Recreation Worker IV: Administrative Assistant - Museum of Art

Salary Range: $17.71 Hourly

Location: St. George Art Museum - St. George, UT

Job Type: Part-Time

Job Number: 202600089

Department: PARKS & COMMUNITY SERVICES

Job Description

Position Summary

Under the direction of the Art Museum Manager & Curator, performs various tasks as necessary to provide services for the St. George Art Museum.

Essential Functions/Typical Working/Mental Demands/Working Conditions

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is illustrative only and is not a comprehensive listing of all functions and tasks performed by positions in this class.)

• Oversees the work of other part-time employees and volunteers during assigned shifts or tasks
• Assists in staff training and assignments, recruiting, and evaluation of staff
• Provide customer service in person and over the phone; answering questions and/or referring customers to appropriate staff members
• Coordinates and manages scheduling for front desk staff to ensure optimal coverage and seamless visitor experience
• Updates and maintains museum website and social media presence.
• Writes, edits, and distributes newsletter
• Handles payments to gift shop artists
• Responds to public inquiries providing accurate information regarding various city arts and recreation programs and services
• Assists Education team with tours, classes, and programming as assigned
• Assists in Exhibit preparation, including printing and hanging labels, preparing exhibit space, leveling artwork, and more as directed by curator/manager
• Documents and acknowledges all donations to the museum; manages museum membership and museum contacts database (PastPerfect Museum Software)
• May be delegated tasks normally performed by FT employees
• Works programs and special events, taking charge in part or whole of assigned programs, events, or facilities
• Aids in the promotion and advertising of programs and special events
• Registers participants for programs, classes, and activities
• General office and clerical duties
• Copies and prepares various brochures, flyers, schedules, rosters, etc. for distribution
• Organizes, cleans, prepares and maintains museum facilities and other work areas
• Contributes to team effort by accomplishing other related duties as needed
• Follows all city policies and procedures
  
  

Typical Physical/Mental Demands/Working Conditions

Conditions and temperatures may vary depending on the assignment. Requires the use of vision and/or hearing to identify and evaluate emergencies. Must be able to respond quickly and appropriately to emergencies. Requires moderately heavy physical activity, exerting 25-50 pounds of force occasionally and/or 10-25 pounds of force frequently. Mental demands of intermittent exposure to stress as a result of human behavior.

Note: Must be available to work weekends, evenings, holidays, and other schedules to help prepare for museum offerings. This is a part-time position with variable hours averaging less than 28 hours per week over a period of twelve months.

Qualifications

Education: High school diploma or equivalent.

Experience

Minimum of one year of office administration experience preferred.

Customer Service Experience Preferred.

Minimum one year of social media marketing experience preferred.

Licenses And/or Certifications

Must possess a valid driver';s license. A valid Utah Driver License must be obtained within 60 days of hire and be maintained throughout employment.

CPR, First Aid, AED certification required. Must be obtained within 60 days of hire and maintained throughout employment.

Maintain certifications as necessary to have the proper depth of knowledge and experience to complete assigned tasks and responsibilities.

Knowledge Of

Knowledge, Skills, and Abilities

General Knowledge of museum studies, art history, visual arts, fine arts or a closely related field preferred

Knowledge of basic business administration principles

Human relations, communication, and organizational skills Art and art museums

Educational programming methods and techniques

Social media

Cash register/credit card machine usage

Skills

Highly motivated

Dependable

Customer service oriented

Computer literate

Ability To

Follow Directions

Perform Physical Labor

Communicate orally in the English language or on a one-on-one or group setting basis

Prepare written information in the English language using proper sentence construction, punctuation, and grammar

Learn and operate museum-specific software

Be Flexible

Follow through with assignments with minimal supervision

Work with a team

Operate a motor vehicle safely

Work independently and supervise others

Benefits For Part-time Employees

Recreation Benefit

Free access to all 4 city golf courses (Dixie Red Hills, Southgate, St. George Golf Club, and Sunbrook), swimming pools (City Pool and Sand Hollow Aquatic Center) and recreation center is available to all part-time employees.

Note: Golf course privileges are based on availability. Employees can book a tee-time within 24 hours or the same day, but may be turned away if there are no available tee-times. If you happen to be golfing with at least 2 paying customers; tee times can be set with more advance notice, but are still based on availability. Red Hills Golf Course will not be available to schedule tee times in advance --- walk on play based on availability only.

Do you have a valid driver's license?

• Yes
• No
  
  

Do you have a valid Driver's License?

• Yes
• No
  
  

Do you have a High School Diploma or equivalent?

• Yes
• No
  
  

Do you have a minimum of one year experience working in programs and special events for the St. George Art Museum, or a similar organization, showing adequate knowledge and skill in assigned tasks?

• yes
• No
  
  

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