What are the responsibilities and job description for the Capital Projects Accountant position at City of Spring Hill, Tennessee?
$64,168.00 - $74,381.00 Annually
Spring Hill, TN
Full-Time
202500140
Finance
09/30/2026
10/16/2026 11:59 PM Central
Exempt
Description
Performs professional-level accounting and financial administration for the City’s capital improvement program, with significant responsibility for Water and Sewer infrastructure projects. Under the direction of the Finance Director, this position provides financial oversight throughout the lifecycle of capital projects, including project setup, budget and funding reconciliation, construction payment review, grant and bond-funded expenditure tracking, financial reporting, construction-in-progress accounting, and project closeout.
The Capital Projects Accountant serves as the Finance Department’s primary day-to-day financial resource for capital projects and works closely with Engineering, Public Works, Utilities, Purchasing & Procurement, project managers, consultants, contractors, and other City departments to ensure capital activity is accurately recorded, properly supported, and consistent with approved budgets and applicable funding requirements.
Examples of Duties
Capital Project Accounting & Financial Management
- Maintains financial records for City capital projects from project setup through completion and closeout, with significant responsibility for Water and Sewer capital projects.
- Monitors and reconciles project budgets, expenditures, encumbrances, contracts, funding sources, and available balances to the general ledger.
- Maintains construction-in-progress records and assists with capitalization and financial closeout of completed projects.
- Assists with capital project budget amendments, transfers, expenditure projections, and development and monitoring of the City's Capital Improvement Program.
- Identifies budget variances, funding concerns, accounting discrepancies, and other financial issues and communicates them to the appropriate party.
- Reviews capital project invoices and construction pay applications for appropriate authorization, funding, coding, contract balances, change orders, and retainage.
- Tracks and reconciles capital projects funded through bonds, grants, utility revenues, restricted funds, developer contributions, and other funding sources.
- Prepares and maintains project financial reports and schedules to support grant reimbursement requirements.
- Prepares and maintains project financial reports and schedules to support management, budgeting, financial reporting, grant reimbursement, and audit requirements.
- Assists with maintaining effective internal controls and compliance with applicable accounting standards, City policies, funding requirements, and Finance Department procedures.
- Coordinates with Engineering, Public Works, Utilities, Purchasing & Procurement, project managers, consultants, contractors, and other departments regarding the financial administration of capital projects.
- Communicates budget variances, funding concerns, accounting discrepancies, and other financial issues to the appropriate party.
Typical Qualifications
Minimum Qualifications:
- Bachelor's degree from an accredited college or university in Accounting, Finance, Business Administration, or a closely related field; and
- Three to Four (3-4) years of progressively responsible professional accounting, financial analysis, project accounting, or related experience; or
- An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
- Bachelor’s degree in accounting.
- Experience in governmental or fund accounting.
- Experience with municipal capital projects, construction accounting, utility accounting, or project accounting.
- Experience with grant-funded or debt-funded capital projects.
- Experience with construction contracts, pay applications, retainage, and change orders.
- Experience with governmental ERP and financial management systems.
- Certified Municipal Finance Officer (CMFO), Certified Government Financial Manager (CGFM), Certified Public Finance Officer (CPFO), or other relevant professional certification.
- Knowledge of generally accepted accounting principles and practices.
- Knowledge of governmental and fund accounting principles.
- Knowledge of capital projects and capital asset accounting practices.
- Ability to understand and account for multiple project funding sources, including debt proceeds, grants, restricted revenues, and enterprise fund resources.
- Ability to read and interpret financial provisions of contracts, construction pay applications, change orders, grant agreements, and related documents.
- Strong reconciliation, analytical, and problem-solving skills.
- Ability to identify financial discrepancies and research complex transactions.
- Ability to maintain accurate financial records involving multiple projects and funding sources simultaneously.
- Ability to prepare clear and accurate financial reports and schedules.
- Advanced proficiency with Microsoft Excel and the ability to effectively utilize financial and ERP systems.
- Ability to establish and maintain effective working relationships with employees, management, auditors, contractors, consultants, and other stakeholders.
- Ability to communicate financial information effectively to individuals with varying levels of accounting knowledge.
- Ability to organize and prioritize multiple projects, responsibilities, and deadlines.
- Ability to exercise sound professional judgment and maintain confidentiality of financial information.
- Valid driver's license.
- Successful completion of a background investigation.
- Work is performed primarily in a standard office environment.
- Requires prolonged periods of sitting, standing, walking, and computer use.
- Occasionally lifts and carries files or office materials weighing up to 10 pounds.
- Requires the ability to communicate effectively in person, by telephone, and electronically.
Work is primarily performed in a standard office environment and requires regular use of computers and other office equipment. The position may occasionally attend meetings or visit project locations to obtain information or coordinate with City staff.
Supplemental Information
Equal Employment Opportunity Statement
The City of Spring Hill is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Reasonable Accommodation
The City is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA). If you require a reasonable accommodation during the application or selection process, please contact the Human Resources Department at HR@springhilltn.org.
Job Description Disclaimer
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The City reserves the right to assign, modify, or remove duties and responsibilities as operational needs require. Nothing in this job description creates an express or implied contract of employment. Employment with the City remains at will unless otherwise provided by applicable law or written agreement.
We offer an extensive benefits package:
We offer several medical insurance options for the entire family, and employer paid dental coverage for the employee (with the option to purchase additional coverage for dependents at a minimum cost) and vision insurance that you are eliglible for at the first of the month after your hire date.
We also provide $25,000 in employer paid life insurance, accidental death and dismemberment (AD&D), and employer paid Long Term Disability (LTD). Available for purchase are Short Term Disability (STD) and AFLAC policies (i.e., Critical Illness, Accident, and Life Insurance) for which you are eligible on the first day of the month after 60 days of employment
The City of Spring Hill participates in the Tennessee Consolidated Retirement System (TCRS), a defined benefit plan. In addition to mandatory participation in the pension, we also offer 401(k) and 457(b) retirement options. Like other public employees in Williamson County, our employees can enroll in discounted membership with Williamson County Parks and Recreation, and enjoy using the Longview Recreation facility, as well as any other facility in the system. You will also enjoy 13 paid holidays each year.
Employees earn one day of sick leave each month, which is immediately accessible. You will also earn 2 weeks of vacation during your first year of employment, one of which you can access after a 6-month introductory period, the remaining vacation is accrued monthly.
Salary : $64,168 - $74,381