What are the responsibilities and job description for the Assistant Fleet Services Director position at City of Spokane?
Class Summary
DEPARTMENT PURPOSE
Procures, preserves and maintains the City’s vehicle fleets and implements and supports fleet-related repairs, upgrades and projects in support of all City staff and operations.
POSITION PURPOSE
Assists with the management, supervision, planning and direction of operations and maintenance activities of the Fleet Services Department.
SUPERVISION EXERCISED
General objectives are established and the employee is required to select own method of accomplishment. Work is performed under the general direction of the Fleet Services Manager. Provides supervision to direct and indirect reports in professional, administrative and technical positions.
Examples Of Job Functions
The following Responsibilities and Requirements are functions the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation.
Key Responsibilities
Knowledge Of
Any combination equivalent to the experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally this will include:
Two (2) years’ experience supervising the maintenance, repair, inspection or collision repair of automotive vehicles
AND
Three (3) years of fleet maintenance experience, at the second supervisory level, directing through subordinate team leaders, either a multi-shift or complex single-shift fleet repair facility, performing maintenance, repair, inspection or body work for a variety of vehicles and related equipment. Automotive degree or like technical training highly desired.
Other
Certification as a Certified Automotive Fleet Manager (CAFM) by the NAFA Fleet Management Association is desirable and must be completed within 12 months of hire.
May require the use of personal or city vehicles on city business. Individual must be physically capable of operating the vehicle safely, possess a valid driver’s license and have an acceptable driving record. Use of a personal vehicle for city business will be prohibited if the employee is not authorized by the city designated physician to drive a city vehicle, or if the employee does not have personal insurance coverage.
WORKING CONDITIONS
Work is conducted primarily in an office setting, but includes regular visits to the maintenance services area. Incumbents in this classification are expected to read fine print on schematics and detect shades of color; communicate verbally, in person, by telephone and two-way radio. Enough body mobility to walk, stoop, and traverse shop floor and around maintenance equipment. A computer terminal is used and this requires the use of repetitive arm-hand movements. The incumbent must be able to occasionally lift and/or move up to 20 pounds.
BEHAVIORAL STANDARDS
As an exempt employee of the City of Spokane, the Fleet Services Director is subject to the City’s Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, “it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain.”
EEO STATEMENT
We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.
EXAMINATION DETAILS
Insurance Benefits
Eligibility: Coverage begins for new hires and their dependents on the first day of the month following 30 consecutive days of employment.
Eligible Dependents: Spouse or Domestic Partner, birth, adopted children or children placed for adoption, Domestic Partner's children, step-children who live with employee, and any child for whom employee is legal guardian or for whom coverage is required by a Qualified Medical Support Order. Adult children under age 26 are eligible.
Medical
Qualified employees may select from two health carrier options; a Health Maintenance Organization (HMO) administered by Kaiser Permanente or a Preferred Provider Option (PPO) administered by Premera Blue Cross. The monthly premium varies dependent upon plan and coverage level selected.
Vision
Vision coverage is included in the medical plan selected. Costs for eye exams and hardware; lenses, frames or contacts varies depending on the medical plan selected.
Dental
Dental insurance is provided by Delta Dental of Washington. The monthly premium is minimal for employee and eligible dependents.
Life Insurance - Employee Only
Basic Term Life Insurance is provided at one-and-a-half times the employee's annual base salary to a maximum of $150,000. The City pays the monthly premium in full.
Life Insurance - Eligible Dependent(s)
Basic Term Life Insurance is provided at $7,500 for spouse/domestic partner and $3,000 for each child. The City pays the monthly premium in full.
Long-Term Disability Insurance
Long-Term Disability Insurance is provided by The Standard. The City pays the monthly premium in full.
Flexible Spending Account
The City offers two optional Flexible Spending Accounts (FSA) - Health Care FSA and Dependent Care FSA. The Health Care FSA allows an employee to use pre-tax dollars to receive reimbursement for eligible medical, dental, and vision expenses. The Dependent Care FSA allows an employee to receive reimbursement for eligible daycare expenses for dependent children up to age 13 and other eligible dependents as defined by IRS Code.
AFLAC
Supplemental insurance is optional and is provided by AFLAC to help pay benefits that major medical insurance does not cover. The employee pays 100% of the monthly premium.
AudioNet Hearing Aid Benefit
AudioNet Hearing Aid Benefit is optional. The City of Spokane has partnered with AudioNet America to offer a discounted Hearing Aid Program with fixed out-of-pocket costs.
LegalShield/ID Shield
Prepaid legal services and/or prepaid identity theft programs are optional. These programs pay for a limited number of documents to be reviewed, limited trial defense representation, the preparation of a standard will, identity theft consultation, restoration and monitoring according to terms of contract.
Pet Insurance
Get cash back on the everyday care your pet needs to stay healthy! Nationwide/Voluntary Pet Insurance is an optional plan in which City of Spokane Employees can enroll.
Voluntary Term Life Insurance
Voluntary Term Life Insurance is optional and is provided through The Standard Insurance Company and is subject to application review and approval. Additional coverage up to $300,000 is available for employees and their spouse/domestic partner. Dependent children can be insured for up to $10,000 each. The employee pays 100% of the monthly premium.
Continued Medical/Dental Insurance
Employees separating from City service have the option to continue medical and/or dental insurance benefits in accordance with the Consolidated Omnibus Budget Reconciliation Act (COBRA). The employee pays 100% of the monthly premium in addition to a small monthly administrative fee.
Retirement Benefits
Spokane Employees' Retirement System
The Spokane Employees' Retirement System (SERS) is a defined benefit pension plan covering non-uniformed, permanent employees. As a participant, you contribute 11% of your salary toward your retirement. Contributions and earnings are tax-deferred. The City also contributes 11% of your salary toward your retirement. Employees hired on or after January 1, 2015 become vested (eligible for a monthly benefit at retirement age) at seven years of service.
Deferred Compensation
Enrollment in the City-sponsored 457 Deferred Compensation Plan administered by MissionSquare Retirement allows participants, on a voluntary basis, to defer a portion of their salary on a before or after tax basis. Contributions and associated earnings contributed on a before tax basis are eligible to receive City matching contributions and are tax deferred (not taxed until taken out). You can also choose to participate in the 457 Roth (after tax) contribution option. You may enroll in the 457 plan or change your contribution at any time. Minimum contribution is $15 per paycheck up to and is subject to the IRS annual limitations. The City will match employee contributions up to $200/month.
PAID TIME OFF
Official Holidays
The City observes seven official holidays as paid. An official holiday that falls on a Saturday will be observed on the preceding Friday. An official holiday that falls on a Sunday will be observed on the Monday immediately following. The City observes Martin Luther King Jr's birthday but has not declared that day as an official holiday. For this reason, employees hired before the third Monday of January receive an additional eight hours of floating holiday time to be used in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.
Personal Leave
Employees hired by January 15th receive forty (40) hours of personal leave, between January 16th and March 31st receive thirty (30) hours, between April 1st and June 30th receive twenty (20) hours, and employees hired between July 1st and September 30th receive ten (10) hours. If hired after September 30th no personal leave is received. Personal Leave may not be carried over into the next year and any unused hours will not be paid at termination.
Floating Holidays
48 hours of Floating Holidays to be used as of January 1st. Floating holiday hours may not be carried over into the next year and any unused hours will not be paid at termination.
Vacation Leave
Employees earn paid vacation hours each pay period. The number of hours earned depends upon the employee's length of employment and the number of hours in a pay status. Vacation accrual ranges from 12 days per year for a new employee to 20 days per year after 11 years of employment. Unused vacation hours carry over each year but are subject to maximum accrual amounts in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.
Sick Leave
Sick leave accrues at a rate of six (6) hours per biweekly pay period. Employees must be in paid status for 80% of that pay period to accrue sick leave. Unused sick leave hours carry over each year.
Other Leaves
The City also provides several other paid and unpaid leaves, such as: bereavement leave, Family and Medical Leave, maternity leave, jury duty, and military duty leave.
WORK/LIFE PROGRAMS
Employee Assistance Program
The Employee Assistance Program (EAP) is a referral and counseling service administered by Deer Oaks. It provides a myriad of services to employees and their household members. Services include receiving confidential assistance for personal issues, such as managing stress, depression, parenting, alcohol/drugs, grief, etc. Each household member is eligible to receive up to eight counseling sessions per issue per year at no charge. There is also a benefit relating financial or legal concerns in addition to Worklife/Convenience services and online tools.
Employer Sponsored Bus Pass (ESBP) Program
The City of Spokane encourages employees to use alternatives to driving alone to work and participates in the ESBP Program offered by Spokane Transit Authority (STA). The program provides employees a bus pass for unlimited rides free of charge.
Revised March 15, 2022
01
Do you possess two (2) years’ experience supervising the maintenance, repair, inspection or collision repair of automotive vehicles AND Three (3) years of fleet maintenance experience, at the second supervisory level, directing through subordinate team leaders, either a multi-shift or complex single-shift fleet repair facility, performing maintenance, repair, inspection or body work for a variety of vehicles and related equipment? Do not refer reviewer to your resume.
Do you possess a valid driver’s license or can you demonstrate the ability to get to and from multiple work locations as required?
Have you uploaded your resume and cover letter to this specific job posting?
DEPARTMENT PURPOSE
Procures, preserves and maintains the City’s vehicle fleets and implements and supports fleet-related repairs, upgrades and projects in support of all City staff and operations.
POSITION PURPOSE
Assists with the management, supervision, planning and direction of operations and maintenance activities of the Fleet Services Department.
SUPERVISION EXERCISED
General objectives are established and the employee is required to select own method of accomplishment. Work is performed under the general direction of the Fleet Services Manager. Provides supervision to direct and indirect reports in professional, administrative and technical positions.
Examples Of Job Functions
The following Responsibilities and Requirements are functions the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation.
Key Responsibilities
- Direct the operation of automotive repair facilities for the repair and maintenance of automotive, construction and special duty equipment to include preventive maintenance of automotive equipment.
- Manage and participate in the development and implementation of goals, policies, and priorities; recommend and administer policy and procedures.
- Prepare detailed bidding specifications in cooperation with the customer for procurement of new and replacement vehicles and construction equipment.
- Implement and monitor standardization of schedules and repair and maintenance standards, procedures and methods; assess and monitor work, systems and product; identify opportunities and develop recommendations for improvement.
- Review and approve shop equipment requests and maintain equipment preventive maintenance service schedules.
- Investigate equipment complaint and modification needs; review and approve equipment repair cost; and organizes shop facilities to meet fluctuating needs and demands.
- Investigate incidents and accidents, review claims and disputes and recommends corrective actions.
- Promote a safe work environment, adequate facilities and ensure appropriate resources and tools are used in all maintenance activities.
- Prepare budget estimates for maintenance operations and maintains equipment maintenance activities and costs.
- Plan, organize and supervise the work of others, and establish and maintain staff work schedules.
Knowledge Of
- Principles and practices of efficient and economical automotive shop management;
- Methods, materials, equipment and operation of general automotive and equipment repair facilities;
- Laws, ordinances, rules, regulations and other requirements governing the safe operation and maintenance of automotive and heavy equipment;
- Characteristic and maintenance needs of variety of automotive and heavy equipment;
- Operation, maintenance and repair of alternative fueled vehicles;
- Equipment costs record-keeping practices and fleet management computer applications;
- General techniques, materials and practices of automotive technicians, welders, body/fender technicians and related trades;
- Principals of supervision, training, and performance feedback.
- Effectively lead and manage staff by developing and directing people as they work;
- Manage multiple projects, meet deadlines and work well under pressure;
- Work cooperatively with others and maintain positive relationships;
- Make mathematical calculations of moderate complexity;
- Proficiently operate office equipment and programs including computers and supporting word processing, spreadsheet and program-specific applications;
- Communicate both verbally and in writing to and to express technical information in oral and written form for various audiences;
- Adapt to other duties as assigned and prioritize, organize, and plan work as needed to meet objectives.
- Interpreting and making decisions in accordance with OSHA, WISHA and EPA rules and regulations.
Any combination equivalent to the experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally this will include:
Two (2) years’ experience supervising the maintenance, repair, inspection or collision repair of automotive vehicles
AND
Three (3) years of fleet maintenance experience, at the second supervisory level, directing through subordinate team leaders, either a multi-shift or complex single-shift fleet repair facility, performing maintenance, repair, inspection or body work for a variety of vehicles and related equipment. Automotive degree or like technical training highly desired.
Other
Certification as a Certified Automotive Fleet Manager (CAFM) by the NAFA Fleet Management Association is desirable and must be completed within 12 months of hire.
May require the use of personal or city vehicles on city business. Individual must be physically capable of operating the vehicle safely, possess a valid driver’s license and have an acceptable driving record. Use of a personal vehicle for city business will be prohibited if the employee is not authorized by the city designated physician to drive a city vehicle, or if the employee does not have personal insurance coverage.
WORKING CONDITIONS
Work is conducted primarily in an office setting, but includes regular visits to the maintenance services area. Incumbents in this classification are expected to read fine print on schematics and detect shades of color; communicate verbally, in person, by telephone and two-way radio. Enough body mobility to walk, stoop, and traverse shop floor and around maintenance equipment. A computer terminal is used and this requires the use of repetitive arm-hand movements. The incumbent must be able to occasionally lift and/or move up to 20 pounds.
BEHAVIORAL STANDARDS
As an exempt employee of the City of Spokane, the Fleet Services Director is subject to the City’s Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, “it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain.”
EEO STATEMENT
We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.
EXAMINATION DETAILS
Insurance Benefits
Eligibility: Coverage begins for new hires and their dependents on the first day of the month following 30 consecutive days of employment.
Eligible Dependents: Spouse or Domestic Partner, birth, adopted children or children placed for adoption, Domestic Partner's children, step-children who live with employee, and any child for whom employee is legal guardian or for whom coverage is required by a Qualified Medical Support Order. Adult children under age 26 are eligible.
Medical
Qualified employees may select from two health carrier options; a Health Maintenance Organization (HMO) administered by Kaiser Permanente or a Preferred Provider Option (PPO) administered by Premera Blue Cross. The monthly premium varies dependent upon plan and coverage level selected.
Vision
Vision coverage is included in the medical plan selected. Costs for eye exams and hardware; lenses, frames or contacts varies depending on the medical plan selected.
Dental
Dental insurance is provided by Delta Dental of Washington. The monthly premium is minimal for employee and eligible dependents.
Life Insurance - Employee Only
Basic Term Life Insurance is provided at one-and-a-half times the employee's annual base salary to a maximum of $150,000. The City pays the monthly premium in full.
Life Insurance - Eligible Dependent(s)
Basic Term Life Insurance is provided at $7,500 for spouse/domestic partner and $3,000 for each child. The City pays the monthly premium in full.
Long-Term Disability Insurance
Long-Term Disability Insurance is provided by The Standard. The City pays the monthly premium in full.
Flexible Spending Account
The City offers two optional Flexible Spending Accounts (FSA) - Health Care FSA and Dependent Care FSA. The Health Care FSA allows an employee to use pre-tax dollars to receive reimbursement for eligible medical, dental, and vision expenses. The Dependent Care FSA allows an employee to receive reimbursement for eligible daycare expenses for dependent children up to age 13 and other eligible dependents as defined by IRS Code.
AFLAC
Supplemental insurance is optional and is provided by AFLAC to help pay benefits that major medical insurance does not cover. The employee pays 100% of the monthly premium.
AudioNet Hearing Aid Benefit
AudioNet Hearing Aid Benefit is optional. The City of Spokane has partnered with AudioNet America to offer a discounted Hearing Aid Program with fixed out-of-pocket costs.
LegalShield/ID Shield
Prepaid legal services and/or prepaid identity theft programs are optional. These programs pay for a limited number of documents to be reviewed, limited trial defense representation, the preparation of a standard will, identity theft consultation, restoration and monitoring according to terms of contract.
Pet Insurance
Get cash back on the everyday care your pet needs to stay healthy! Nationwide/Voluntary Pet Insurance is an optional plan in which City of Spokane Employees can enroll.
Voluntary Term Life Insurance
Voluntary Term Life Insurance is optional and is provided through The Standard Insurance Company and is subject to application review and approval. Additional coverage up to $300,000 is available for employees and their spouse/domestic partner. Dependent children can be insured for up to $10,000 each. The employee pays 100% of the monthly premium.
Continued Medical/Dental Insurance
Employees separating from City service have the option to continue medical and/or dental insurance benefits in accordance with the Consolidated Omnibus Budget Reconciliation Act (COBRA). The employee pays 100% of the monthly premium in addition to a small monthly administrative fee.
Retirement Benefits
Spokane Employees' Retirement System
The Spokane Employees' Retirement System (SERS) is a defined benefit pension plan covering non-uniformed, permanent employees. As a participant, you contribute 11% of your salary toward your retirement. Contributions and earnings are tax-deferred. The City also contributes 11% of your salary toward your retirement. Employees hired on or after January 1, 2015 become vested (eligible for a monthly benefit at retirement age) at seven years of service.
Deferred Compensation
Enrollment in the City-sponsored 457 Deferred Compensation Plan administered by MissionSquare Retirement allows participants, on a voluntary basis, to defer a portion of their salary on a before or after tax basis. Contributions and associated earnings contributed on a before tax basis are eligible to receive City matching contributions and are tax deferred (not taxed until taken out). You can also choose to participate in the 457 Roth (after tax) contribution option. You may enroll in the 457 plan or change your contribution at any time. Minimum contribution is $15 per paycheck up to and is subject to the IRS annual limitations. The City will match employee contributions up to $200/month.
PAID TIME OFF
Official Holidays
The City observes seven official holidays as paid. An official holiday that falls on a Saturday will be observed on the preceding Friday. An official holiday that falls on a Sunday will be observed on the Monday immediately following. The City observes Martin Luther King Jr's birthday but has not declared that day as an official holiday. For this reason, employees hired before the third Monday of January receive an additional eight hours of floating holiday time to be used in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.
Personal Leave
Employees hired by January 15th receive forty (40) hours of personal leave, between January 16th and March 31st receive thirty (30) hours, between April 1st and June 30th receive twenty (20) hours, and employees hired between July 1st and September 30th receive ten (10) hours. If hired after September 30th no personal leave is received. Personal Leave may not be carried over into the next year and any unused hours will not be paid at termination.
Floating Holidays
48 hours of Floating Holidays to be used as of January 1st. Floating holiday hours may not be carried over into the next year and any unused hours will not be paid at termination.
Vacation Leave
Employees earn paid vacation hours each pay period. The number of hours earned depends upon the employee's length of employment and the number of hours in a pay status. Vacation accrual ranges from 12 days per year for a new employee to 20 days per year after 11 years of employment. Unused vacation hours carry over each year but are subject to maximum accrual amounts in accordance with Spokane Managerial and Professional Association Collective Bargaining Agreement provisions.
Sick Leave
Sick leave accrues at a rate of six (6) hours per biweekly pay period. Employees must be in paid status for 80% of that pay period to accrue sick leave. Unused sick leave hours carry over each year.
Other Leaves
The City also provides several other paid and unpaid leaves, such as: bereavement leave, Family and Medical Leave, maternity leave, jury duty, and military duty leave.
WORK/LIFE PROGRAMS
Employee Assistance Program
The Employee Assistance Program (EAP) is a referral and counseling service administered by Deer Oaks. It provides a myriad of services to employees and their household members. Services include receiving confidential assistance for personal issues, such as managing stress, depression, parenting, alcohol/drugs, grief, etc. Each household member is eligible to receive up to eight counseling sessions per issue per year at no charge. There is also a benefit relating financial or legal concerns in addition to Worklife/Convenience services and online tools.
Employer Sponsored Bus Pass (ESBP) Program
The City of Spokane encourages employees to use alternatives to driving alone to work and participates in the ESBP Program offered by Spokane Transit Authority (STA). The program provides employees a bus pass for unlimited rides free of charge.
Revised March 15, 2022
01
Do you possess two (2) years’ experience supervising the maintenance, repair, inspection or collision repair of automotive vehicles AND Three (3) years of fleet maintenance experience, at the second supervisory level, directing through subordinate team leaders, either a multi-shift or complex single-shift fleet repair facility, performing maintenance, repair, inspection or body work for a variety of vehicles and related equipment? Do not refer reviewer to your resume.
- Yes
- No
Do you possess a valid driver’s license or can you demonstrate the ability to get to and from multiple work locations as required?
- Yes
- No
Have you uploaded your resume and cover letter to this specific job posting?
- Yes
- No
- Required Question
Salary : $200 - $150,000