What are the responsibilities and job description for the Police Office Assistant position at City of Sparks?
Are you looking for a meaningful career that has a positive impact on the community? If you answered YES, come join the City of Sparks! Aside from working for an organization that is dedicated to the community, you will also receive a generous and competitive salary and benefit package. Some benefits may include tuition reimbursement, bilingual pay (when applicable) and retirement plans. People who come to Sparks, stay in Sparks.
Application Tips
Minimum Qualification Typing Requirement: This position requires the ability to type 40 net words per minute. Applicants must attach a valid typing certificate to their application upon submission. Certifications must have been obtained within the last 12 months, and be for a typing test measuring a minimum typing duration of three (3) minutes. The certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted.
The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on Wednesday, December 3, 2025. Please note that this is the only date scheduled for testing. Qualified candidates will be notified via email of schedule and testing specifics, including time and meeting room.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
Description
Perform varied office support work related to sworn police staff, business owners, citizens, and the community.
DISTINGUISHING CHARACTERISTICS
This is an entry level position expected to perform clerical duties under general supervision.
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Type accurately at a rate of forty (40) net words per minute.
Education And Experience
Associate degree.
or
High School Diploma or equivalent and one (1) year of clerical or office support experience.
Licenses And Certificates
Must possess within six (6) months of hire and maintain throughout employment, NCIC/NCJIS certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Provide support to sworn and non-sworn police staff as part of a 24-hour a day, seven days a week team. Perform general office support work related to the police function.
Provide general information to the public. Receive non-emergency calls from citizens reporting crimes, respond to information requests. Provide information regarding procedures and policies to callers. Refer to appropriate staff or take information.
Perform fingerprinting using LiveScan. Complete criminal history checks using available databases and prepare affidavits as needed. Complete convicted person and sex offender registrations. Process applications for business and liquor licenses. Process payments and issue receipts; balance transactions at the end of shift.
Receive, log, and enter warrants from area courts, packing the record using criminal justice computer systems and databases. Double-check warrant entries for accuracy and completeness. Confirm warrants via phone or teletype and respond as required. Clear warrants as directed by the court of jurisdiction or based on arrest. Complete and disseminate extradition paperwork to the appropriate agencies. Enter, modify, delete, and confirm records of missing persons, stolen vehicles, and stolen property in the criminal justice computer system.
Review incoming forms and paperwork submitted by officers for completeness and accuracy. Complete data entry and quality control for a variety of criminal and noncriminal police reports utilizing the National Incident Based Reporting System (NIBRS) guidelines and hierarchy. Type officer dictation and transcribe interviews, audit crime reports for accuracy and completeness, reporting to watch commander if corrections are necessary. Ensure proper dissemination based on the case type and final status. Assign officers to cases for follow-up or close out cases using case management tools. Contact officers and/or supervisors regarding incomplete case information as needed.
Maintain a variety of police related records based on a standardized retention schedule to include cases, statements, arrest paperwork, citations, affidavits, and complaints in our automated Records Management System (OnBase).
Review, organize, and disseminate police documents for the court and City departments. Provide critical information to the courts regarding arrests with short deadlines. Prepare, redact, and disseminate copies of police reports to courts, attorneys, insurance companies, citizens and other state and local governments and law enforcement agencies. Scan and index reports into our Police Imaging system. Deliver probable cause sheets of arrests every twelve (12) hours to court services for the judges’ review.
Provide information to other law enforcement agencies, courts, attorneys, insurance agencies and others as required. Review and respond to requests for copies of police reports within 5 business days in accordance with established Police Department policies, procedures, and state law. Coordinate with other departments for release of photos, camera footage, audio recordings, or call incident logs. Contact requesters to obtain additional information or guidance or to advise of delays in processing their requests.
Perform other duties which may be assigned.
Knowledge, Skills, And Abilities
Must be able to walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people, and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
Recruitment Communication
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order.
Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.
Application Tips
- COMPLETELY fill out and update your general online application before attaching it to any new job posting. HR reviews information listed on the application submitted to the specific job posting. HR does NOT use personnel files in the screening process.
- Contact information: use an email address you can easily access at any time.
- The Qualifications section below is your guide to understand what the City is looking for on your application, use this to your advantage. It is up to the candidate seeking employment/promotion to include all relevant information for qualification purposes, on the application the candidate submits to be considered for the job.
- DO attach: licenses/transcripts/certificates that will demonstrate you meet the education or certification requirements (see qualifications section to determine what documents to attach) or preferred experience/education.
- DO NOT attach resumes or cover letters. The City of Sparks does not review these items with the application.
Minimum Qualification Typing Requirement: This position requires the ability to type 40 net words per minute. Applicants must attach a valid typing certificate to their application upon submission. Certifications must have been obtained within the last 12 months, and be for a typing test measuring a minimum typing duration of three (3) minutes. The certificate must possess a signature from the certifying agency. On-line certifications will NOT be accepted.
- Typing certifications may be obtained from a public/private employment agency or school. If you haven't completed a typing test and obtained certification, contact Employ NV Career Hubs.
- To find a location visit: https://www.employnv.gov/vosnet/ContactUs.aspx?tab=4
The Civil Service Examination for this position will be a written exam conducted in-person at the City of Sparks' City Hall Building, located at 431 Prater Way, Sparks, NV on Wednesday, December 3, 2025. Please note that this is the only date scheduled for testing. Qualified candidates will be notified via email of schedule and testing specifics, including time and meeting room.
If you have any questions, please email hrstaff@cityofsparks.us. The City of Sparks is an Equal Opportunity Employer.
Description
Perform varied office support work related to sworn police staff, business owners, citizens, and the community.
DISTINGUISHING CHARACTERISTICS
This is an entry level position expected to perform clerical duties under general supervision.
Applicants must possess the following minimum qualifications to continue in the recruitment process:
Type accurately at a rate of forty (40) net words per minute.
Education And Experience
Associate degree.
or
High School Diploma or equivalent and one (1) year of clerical or office support experience.
Licenses And Certificates
Must possess within six (6) months of hire and maintain throughout employment, NCIC/NCJIS certification.
Specified positions may require possession and maintenance of the equivalent to a valid Nevada Class C driver's license within thirty (30) days of hire.
Provide support to sworn and non-sworn police staff as part of a 24-hour a day, seven days a week team. Perform general office support work related to the police function.
Provide general information to the public. Receive non-emergency calls from citizens reporting crimes, respond to information requests. Provide information regarding procedures and policies to callers. Refer to appropriate staff or take information.
Perform fingerprinting using LiveScan. Complete criminal history checks using available databases and prepare affidavits as needed. Complete convicted person and sex offender registrations. Process applications for business and liquor licenses. Process payments and issue receipts; balance transactions at the end of shift.
Receive, log, and enter warrants from area courts, packing the record using criminal justice computer systems and databases. Double-check warrant entries for accuracy and completeness. Confirm warrants via phone or teletype and respond as required. Clear warrants as directed by the court of jurisdiction or based on arrest. Complete and disseminate extradition paperwork to the appropriate agencies. Enter, modify, delete, and confirm records of missing persons, stolen vehicles, and stolen property in the criminal justice computer system.
Review incoming forms and paperwork submitted by officers for completeness and accuracy. Complete data entry and quality control for a variety of criminal and noncriminal police reports utilizing the National Incident Based Reporting System (NIBRS) guidelines and hierarchy. Type officer dictation and transcribe interviews, audit crime reports for accuracy and completeness, reporting to watch commander if corrections are necessary. Ensure proper dissemination based on the case type and final status. Assign officers to cases for follow-up or close out cases using case management tools. Contact officers and/or supervisors regarding incomplete case information as needed.
Maintain a variety of police related records based on a standardized retention schedule to include cases, statements, arrest paperwork, citations, affidavits, and complaints in our automated Records Management System (OnBase).
Review, organize, and disseminate police documents for the court and City departments. Provide critical information to the courts regarding arrests with short deadlines. Prepare, redact, and disseminate copies of police reports to courts, attorneys, insurance companies, citizens and other state and local governments and law enforcement agencies. Scan and index reports into our Police Imaging system. Deliver probable cause sheets of arrests every twelve (12) hours to court services for the judges’ review.
Provide information to other law enforcement agencies, courts, attorneys, insurance agencies and others as required. Review and respond to requests for copies of police reports within 5 business days in accordance with established Police Department policies, procedures, and state law. Coordinate with other departments for release of photos, camera footage, audio recordings, or call incident logs. Contact requesters to obtain additional information or guidance or to advise of delays in processing their requests.
Perform other duties which may be assigned.
Knowledge, Skills, And Abilities
- Knowledge of federal, state, and local laws and ordinances related to records management
- Knowledge of law enforcement and legal terminology and operating concepts
- Knowledge of office practices and procedures including filing and the operation of standard office equipment (multiline phones, fax machine, copier, scanner)
- Knowledge of basic business math
- Ability to accurately perform detailed and confidential law enforcement office support work
- Ability to maintain confidentiality of sensitive information
- Ability to prioritize work and coordinate several activities
- Ability to correctly use the English language, including grammar, spelling, and punctuation
- Ability to train others in work procedures
- Ability to use computer applications and software related to the work including but not limited to, Microsoft Office, LiveScan, OnBase, microfilm/microfiche equipment, JLink/NCCIS (NCIC/NCJIS access), CourtView, Karpel, and automated records management systems.
- Ability to use initiative and sound judgment within established procedural guidelines
- Ability to establish and maintain effective relationships with those contacted during work
- Ability to provide effective customer service
Must be able to walk, stand or sit for prolonged periods of time and involves frequent bending, twisting, and reaching below shoulder level. Requires repetitive use of both hands, including gripping, grasping, fine manipulation and the ability to lift and carry up to 20lbs. Aside from working in a general office environment, in which the majority of the work is sedentary in nature with major exposure to a computer and/or many computer screens. The person in this position will be expected to be effective in the face of workplace stressors such as, but not limited to, exposure to information that may be sensitive and graphic and may be emotionally difficult to process, customer service complaints, maintaining the security of information, people, and property, competing priorities of reasonable or high significance to the successful function of the department, etc.
SUPPLEMENTAL JOB POSTING INFORMATION
- This is a Civil Service position and is Non-Exempt under FLSA guidelines
- This position reports to a Police Records Supervisor
- Supervision exercised: None
- Required to be called back, held over, work off-hours, nights, weekends, and holiday shifts
- Required to work during emergency circumstances or inclement weather conditions
- May be required to pass a pre-placement drug screen and background investigation
Recruitment Communication
Human Resources will be contacting you at various stages of the recruitment process via email only, even if you have chosen U.S. mail for prior application processes or for applications with other agencies. Please make sure your email address is accurate.
Reasonable Accommodation
Human Resources will make efforts to provide reasonable accommodations to disabled candidates in the selection process. If you have special needs, please notify the Human Resources office when you turn in your application or at least three (3) business days prior to the examination/interview by calling (775) 353-2345.
Disclaimer
The City of Sparks hires and promotes candidates based on a competitive merit selection process, which may include any or all of the following: screening for minimum qualifications, written examinations, supplemental training and experience questionnaires, assessment centers, interviews (oral or written), physical tests or any combination which the Sparks Civil Service Commission may order.
Scoring in the top five (5) for promotion or top ten (10) for entry level in any part of the selection process merely advances the applicant to a higher round of examination, which may consist of additional interviews and other evaluations. Scoring in the top five (5) or ten (10) gives no right to be selected for the position. The City of Sparks reserves the right to select applicants who demonstrate the best combination of qualifications for the position.