Accounting Services Aide

Salary : $42,681.14 - $63,957.85 Annually

Location : Southfield, MI

Job Type : Career Full-Time

Job Number : 202400232

Department : Custodial Maintenance

Opening Date : 02 / 14 / 2025

Closing Date : 3 / 14 / 2025 5 : 00 PM Eastern

Equal Opportunity Language : This announcement is only a summary of the position, its duties, job requirements and compensation. Further information is available from the Human Resources Department. The City of Southfield does not discriminate in its employment or any other programs or activities on the basis, of sex, race, color, age, height, weight, marital status, national origin, religion, arrest record, physical or mental disability, family status, sexual orientation, gender identity or any other protected category. We provide reasonable accommodation for qualified individuals with a disability if requested.

ADA : Individuals with special needs who may require assistance with the application process should contact the Human Resources Department at (248) 796-4700 or hrsupport@cityofsouthfield.com if auxiliary aids or services are needed. Reasonable advance notice is required. AN EQUAL OPPORTUNITY EMPLOYER M / F / V / H, DRUG FREE WORKPLACE

Description

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Representative Job Duties

• Performs accounting functions for the Facilities Maintenance Department, including preparation of payroll submissions for all full-time, part-time, and seasonal staff; monitoring budget expenditures, entering data, prepares Purchase Orders and Purchase Order Payments; makes projections and prevents overages by making necessary fund adjustments as recommended or instructed.

Administer the Job Costing system for the Facilities Maintenance projects, involving entry and verification of a large volume of data; monitoring the accuracy and status of programs, projects, and costs, and producing a variety of financial reports.

Performs accounting duties for Special Projects and / or Events, including coding costs, preparing summary reports, recommending budget line adjustments, preparing invoices and account transfers, and interfacing with the Accounting Department in the resolution of questions or difficulties

Prepares proper documentation for the FM budget and generates reports for future tracking

Performs necessary clerical support duties : reports, telephones; creating and maintaining files, etc.

Performs other related duties as assigned.

Job Requirements - As Determined By the City Of Southfield

Have capacity to learn financial software system (BS&A) within probationary period.

Proficiency in Microsoft Excel software. Capable of producing ad-hoc reports for various calculations.

Courteous and positive attitude in dealing with the public and co-workers; good judgment in handling questions and referring problems to supervisors.

Must possess the ability to perform high volume, multi-task duties during peak periods / projects in an accurate and timely manner.

Significant problem solving and organizational skills and the ability to work well under deadline pressure.

Must successfully complete the skills test battery including Excel proficiency test

Supplemental Information

The selection process will include a review of the applicant's experience for posted requirements, a criminal history check, a skills test, and an oral board interview. Each step of the process must be passed before the applicant will be moved to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave and more!

Salary : $42,681 - $63,958