Intern - Diversity & Inclusion - S

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.

Supplier Diversity Support: 

•          Assist in identifying and engaging potential M/WBEs for City procurement opportunities. 
•          Support the organization and execution of workshops, webinars, and training sessions focused on supplier diversity. 
•          Help maintain and update the supplier diversity database and track engagement metrics. 
•          Assist in the development of educational materials and resources for M/WBEs. 

Outreach Activities: 

•         Collaborate with the ODCI team to plan and implement outreach strategies to increase awareness of the City's diversity initiatives. 
•          Attend community events, trade shows, and networking functions to promote the City’s supplier diversity programs. 
•          Assist in the creation and distribution of marketing and promotional materials for outreach campaigns. 
•          Support the development of communication plans to engage diverse businesses and community partners. 

Administrative Support: 

•          Provide administrative assistance for meetings, including scheduling, preparing agendas, and taking minutes. 
•          Assist with data entry, report generation, and analysis of supplier diversity program outcomes. 
•          Support the coordination of the annual Supplier Diversity Summit and other key events. 

Research and Analysis: 

•          Conduct research on best practices in supplier diversity and outreach within municipal government. 
•          Assist in analyzing data related to M/WBE participation and help identify areas for improvement. 
•          Support the preparation of reports and presentations on diversity and inclusion initiatives. 

NON-ESSENTIAL/MARGINAL FUNCTIONS:

·         Perform other duties and assume other responsibilities as requested.

EDUCATION / QUALIFICATIONS:

• Current undergraduate or graduate student in good standing working toward a degree in Social Studies, Political Science, History, or Business Administration, or similar program. Recent graduates will also be considered.
• Experience with Microsoft Word and Excel.

KNOWLEDGE SKILLS AND ABILITIES:

•                 Currently enrolled in an undergraduate or graduate program, preferably in Public Administration, Business, Communications, Marketing or a related       field. 
•          Strong interest in diversity, equity, and inclusion, particularly in the context of public procurement and community engagement. 
•          Excellent written and verbal communication skills. 
•          Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
•          Ability to work independently and collaboratively in a team environment. 
•          Strong organizational skills and attention to detail. 
•          Experience with event planning or community outreach is a plus. 

CERTIFICATES, LICENSE, REGISTRATION:

•      Valid Driver’s license required.

EQUIPMENT:

Computer, telephone, calculator, copy machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT: Work is performed in an office setting with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  The City of South Bend is an at will employer.