What are the responsibilities and job description for the HRIS Project Manager position at City of Somerville?
Statement of Duties:
The Human Resources Information System (HRIS) Project Manager is responsible for managing the evaluation, prioritization, planning, budgeting, execution of and training on new/existing HRIS systems initiatives for the City. After implementation, the employee will create training manuals, offer continuous employee training, troubleshoot user questions, and maintain the integrity and reliability of the organization’s HRIS, ensuring applications meet the needs, requirements, and objectives of the Human Resources (HR) department.
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Education and Experience: Bachelor’s Degree in Human Resources Management, Business Administration or related field and three to five (3-5) years’ experience in database management, software training, or related experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Preferred Requirements:
Knowledge: Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals; must have thorough understanding of the Human Resource functions and assimilate needs of various divisions within a common environment. Thorough understanding of database construction; thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product. Demonstrated working knowledge of ERP applications. Knowledge of Tyler Technologies Munis ERP (currently Accounting, Budgeting, Payables, Contract Management, Purchasing, Billing, Payroll, Human Resources, Collections, Document Management and Administration modules) is preferred but not required.
Ability: Ability to understand database schemas and tables and run custom SQL queries is preferred. Experience with Report Writer applications (Crystal Reports, SSRS, etc.); ability to install software, test functionality and maintain logs on project activities and generate reports; ability to communicate clearly, both verbally and in writing; ability to maintain, manage and organize records and information; ability to make presentations to City employees and communicate complex technical details in a simple manner; ability to maintain confidentiality.
Skill: Experience with Software Deployment Life Cycle – Requirements, Deployment, Integration Testing, User Acceptance Testing and product acceptance; strong verbal and written communication skills; excellent interpersonal and technical support skills; excellent organizational and attention to detail skills; excellent data analysis skills; visualization and problem-solving skills. Proficiency in Microsoft Office Product Suite; including Outlook. Knowledge of one or more of the following databases: SQL Server, Oracle, MySQL, Informix, DB2, Filemaker, or MS-Access. Familiarity with Microsoft Project or other scheduling software is strongly preferred.
Work Environment:
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical And Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Physical Skills
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs).
Motor Skills
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual Skills
Visual demands require constantly reading documents for general understanding and analytical purposes.
Hours: Full-Time
Salary: $90,000 annualized benefits
Union: Non-Union
Date Posted: December 11th, 2025
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov.
Pre-Employment Requirements for All Employees:
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The Human Resources Information System (HRIS) Project Manager is responsible for managing the evaluation, prioritization, planning, budgeting, execution of and training on new/existing HRIS systems initiatives for the City. After implementation, the employee will create training manuals, offer continuous employee training, troubleshoot user questions, and maintain the integrity and reliability of the organization’s HRIS, ensuring applications meet the needs, requirements, and objectives of the Human Resources (HR) department.
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
- Develops, implements, and updates computerized HR information systems, provides system administration, security access and user support. The HRIS Project Manager also maintains the integrity of the employee-database system, and produces reports/analytics
- Assesses current systems and utilization; identifies and recommends improvements such as training, customization, and enhancements to maximize effectiveness, value and efficiency of the HRIS
- Prepares reports and presents findings and recommendations to the HR Director and City leadership
- Collaborates with other City staff to plan, modify, customize, and execute the HRIS and to test new applications and features
- Conducts and manages system integrations tests and User Acceptance Tests
- Tracks and reports on issues and problems with the systems and follows-up with the vendors and users on resolution
- Develops, tests, and maintains upgrades, patches/fixes, tables, reports and other systems applications
- Prepares training materials, guides, and documentation
- Provides user training and hands-on support
- Ensures system compliance with data security and privacy requirements
- Maintains knowledge of trends and developments in HRIS providers, vendors, and technology, and recommends best practices.
Education and Experience: Bachelor’s Degree in Human Resources Management, Business Administration or related field and three to five (3-5) years’ experience in database management, software training, or related experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
Preferred Requirements:
- Proficient in Tyler Technologies Munis ERP
- SHRM-CP or other Human Resources professional certification
Knowledge: Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals; must have thorough understanding of the Human Resource functions and assimilate needs of various divisions within a common environment. Thorough understanding of database construction; thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product. Demonstrated working knowledge of ERP applications. Knowledge of Tyler Technologies Munis ERP (currently Accounting, Budgeting, Payables, Contract Management, Purchasing, Billing, Payroll, Human Resources, Collections, Document Management and Administration modules) is preferred but not required.
Ability: Ability to understand database schemas and tables and run custom SQL queries is preferred. Experience with Report Writer applications (Crystal Reports, SSRS, etc.); ability to install software, test functionality and maintain logs on project activities and generate reports; ability to communicate clearly, both verbally and in writing; ability to maintain, manage and organize records and information; ability to make presentations to City employees and communicate complex technical details in a simple manner; ability to maintain confidentiality.
Skill: Experience with Software Deployment Life Cycle – Requirements, Deployment, Integration Testing, User Acceptance Testing and product acceptance; strong verbal and written communication skills; excellent interpersonal and technical support skills; excellent organizational and attention to detail skills; excellent data analysis skills; visualization and problem-solving skills. Proficiency in Microsoft Office Product Suite; including Outlook. Knowledge of one or more of the following databases: SQL Server, Oracle, MySQL, Informix, DB2, Filemaker, or MS-Access. Familiarity with Microsoft Project or other scheduling software is strongly preferred.
Work Environment:
The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant. Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.
Physical And Mental Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.
Physical Skills
Few physical demands are required to perform the work. Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing. May also be some occasional lifting of objects such as office equipment and computer paper (up to 30 lbs).
Motor Skills
Duties are largely mental rather than physical, but the job may occasionally require minimal motor skills for activities such as moving objects, operating a telephone, personal computer and/or most other office equipment including word processing, filing and sorting of papers.
Visual Skills
Visual demands require constantly reading documents for general understanding and analytical purposes.
Hours: Full-Time
Salary: $90,000 annualized benefits
Union: Non-Union
Date Posted: December 11th, 2025
The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply.
Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request. Persons with disabilities who need auxiliary aids and services for effective communication (i.e., CART, ASL), written materials in alternative formats, or reasonable modifications in policies and procedures in order to access the programs, activities, and meetings of the City of Somerville should please contact Adrienne Pomeroy at 617-625-6600 x 2059 or apomeroy@somervillema.gov.
Pre-Employment Requirements for All Employees:
- MA Criminal Offender Record Information (CORI) clearance
- Completion of Conflict-of-Interest Law Education training for municipal employees
- 4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union
- Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
- Dental coverage low and high plans through Cigna
- Vision care through Vision Service Plan (VSP)
- Long term disability through Sun Life
- Group and voluntary life insurance through Boston Mutual
- Health Care and Dependent Care flexible spending through Benefit Strategies
- Deferred compensation plans through a choice of three vendors
- Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
- Annual cancer screening & wellness release
- Somerville Retirement Pension System
- Tuition reimbursement
- MBTA pass program
- FREE Blue Bikes membership
- Eligible employer for the Public Service Loan Forgiveness Program (PSLF)
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Salary : $90,000