What are the responsibilities and job description for the Management Assistant position at City of Shreveport, LA?
Salary : $3,198.00 - $5,019.73 Monthly
Location : Greenwood Road, LA
Job Type: Full Time
Job Number: 2601921
Department: W & S - Water & Sewerage-NW
Division: WS Ops - Field Operations-NW
Opening Date: 05/01/2026
Closing Date: 5/8/2026 12:00 PM Central
Class Title
Supports Managers in all administrative clerical support duties with limited supervision.
Duties
1. Performs highly responsible management work in the service delivery of a specific function or operation of the department.
2. Plans, process, and implements approved departmental programs.
3. Researches, develops, and submits recommendations to improve services and other aspects of department's mission.
4. Implements approved work, training, and safety programs.
5. Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputs data, statistics and/or other information established formats; files and retrieves documents both manual and electronic; may use other common office machines such as typewriter, copier, recorder, fax and calculator.
6. Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing.
7. Formulates budget estimates, generates purchase orders, requisitions, and contracts, and maintains the financial records.
8. Attends and participates in conferences, meeting, briefings, and interviews with officials, administrators, and clients to conduct department business.
9. May supervise activities of employees engaged in performing administrative and clerical tasks.
10. May recommend new hires, promotions, other personnel actions.
11. May perform duties tending/operating Personal Computers (PC's).
12. Performs other duties as assigned or required.
Water and Sewer:
Management Assistant work activities involve the following tasks; Proofreads and approves documents, including contracts, personnel forms and service requests, before sending for signature or further processing; performs highly responsible management work in the service delivery of a specific function or operation of the department/division. Plans, process and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of department's/division's mission. Implements approved work, training, or safety programs. Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoice and payments; and maintains the financial records, thereof. Performs timekeeper duties; maintain personnel and attendance records. Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, other personnel actions. May perform duties tending/operating Personal Computers(PC's). Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures. Initiates work orders. Performs other duties as assigned or required.
Minimum Qualifications
1) High School Diploma or GED from an accredited institution.
2) Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years. Ability to apply management, administrative, or supervisory skills to address employee issues and business operations. This ability and experience may have been acquired by any combination of college courses and experience.
Additional Qualifications for Water and Sewerage Department:
3). Field Operations assignment - Valid Class 1 Water Distribution and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required.
Water and Sewer:
Normal Promotion Path from this Class:
Any higher class for which eligible and qualified
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds), along with some combination of climbing and balancing. Tasks may involve extended periods of time at a keyboard or work station. Requires visual perception and discrimination. Requires ability to communicate orally. Job must be performed with or without accommodations.
Work Environment: Tasks are regularly performed in doors in an office environment. There is limited exposure to extreme weather conditions. May have normal exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, noise and computer screen.
The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.
01
What is your highest level of education in Public Administration, Business Administration, Management or related field from an accredited instituton?
02
How many years of increasingly responsible managment and/or administrative experience do you have?
03
Please list the name of the company where you obtained this experience and the duties that you performed. Please list dates of employment. (If there is more than one company, please list each separately). Company: Duties:Dates:Please do not put "See Resume"
Required Question
Location : Greenwood Road, LA
Job Type: Full Time
Job Number: 2601921
Department: W & S - Water & Sewerage-NW
Division: WS Ops - Field Operations-NW
Opening Date: 05/01/2026
Closing Date: 5/8/2026 12:00 PM Central
Class Title
Supports Managers in all administrative clerical support duties with limited supervision.
Duties
1. Performs highly responsible management work in the service delivery of a specific function or operation of the department.
2. Plans, process, and implements approved departmental programs.
3. Researches, develops, and submits recommendations to improve services and other aspects of department's mission.
4. Implements approved work, training, and safety programs.
5. Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputs data, statistics and/or other information established formats; files and retrieves documents both manual and electronic; may use other common office machines such as typewriter, copier, recorder, fax and calculator.
6. Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing.
7. Formulates budget estimates, generates purchase orders, requisitions, and contracts, and maintains the financial records.
8. Attends and participates in conferences, meeting, briefings, and interviews with officials, administrators, and clients to conduct department business.
9. May supervise activities of employees engaged in performing administrative and clerical tasks.
10. May recommend new hires, promotions, other personnel actions.
11. May perform duties tending/operating Personal Computers (PC's).
12. Performs other duties as assigned or required.
Water and Sewer:
Management Assistant work activities involve the following tasks; Proofreads and approves documents, including contracts, personnel forms and service requests, before sending for signature or further processing; performs highly responsible management work in the service delivery of a specific function or operation of the department/division. Plans, process and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of department's/division's mission. Implements approved work, training, or safety programs. Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoice and payments; and maintains the financial records, thereof. Performs timekeeper duties; maintain personnel and attendance records. Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, other personnel actions. May perform duties tending/operating Personal Computers(PC's). Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures. Initiates work orders. Performs other duties as assigned or required.
Minimum Qualifications
1) High School Diploma or GED from an accredited institution.
2) Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years. Ability to apply management, administrative, or supervisory skills to address employee issues and business operations. This ability and experience may have been acquired by any combination of college courses and experience.
Additional Qualifications for Water and Sewerage Department:
3). Field Operations assignment - Valid Class 1 Water Distribution and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required.
Water and Sewer:
Normal Promotion Path from this Class:
Any higher class for which eligible and qualified
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds), along with some combination of climbing and balancing. Tasks may involve extended periods of time at a keyboard or work station. Requires visual perception and discrimination. Requires ability to communicate orally. Job must be performed with or without accommodations.
Work Environment: Tasks are regularly performed in doors in an office environment. There is limited exposure to extreme weather conditions. May have normal exposure to dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature, noise and computer screen.
The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.
01
What is your highest level of education in Public Administration, Business Administration, Management or related field from an accredited instituton?
- Less than a high school diploma
- High School Diploma or GED from an accredited institution
- Associates Degree from an accredited institution
- Bachelor's Degree or higher from an accredited institution
02
How many years of increasingly responsible managment and/or administrative experience do you have?
- No Experience
- Less than 4 years of experience
- At least 4 years but less than 6 years of experience
- At least 6 years but less than 8 years of experience
- 8 or more years of experience
03
Please list the name of the company where you obtained this experience and the duties that you performed. Please list dates of employment. (If there is more than one company, please list each separately). Company: Duties:Dates:Please do not put "See Resume"
Required Question
Salary : $3,198 - $5,020