Procurement Coordinator

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.

The Administrative Services Department (ASD) ensures the effective management and financial integrity of the City's programs, activities and resources by developing, implementing and monitoring policies and systems in the areas of budget, financial administration, accounting, procurement, internal controls, utility billing, and information technology functions. The department has 35 employees reporting to the ASD Director.

Shoreline's Finance Operations team is looking for an experienced and detail-oriented Procurement and Purchasing Coordinator who will support the City's Procurement program. Reporting to the Finance Manager, Finance Operations, but with a broad ability to act independently, this position will work across the entire organization, as well as collaborate with staff from other departments within the City to perform a variety of contracting and procurement-related tasks. The City's procurement processes demonstrate a commitment to the principles of open competition and fairness. We work to ensure that all purchases are made in accordance with federal, state, and local purchasing laws and aim to get the best value for tax dollars while recognizing the time sensitive nature and complexities of certain city projects and emphasizing the City's values of integrity, teamwork, respect, equity, and learning. The City is also committed to organizational strength and enhancing our effectiveness through development of employee skills and knowledge.

This position will be involved in the continued growth and development of the City. Development activity continues to be strong with many major projects in the pipeline. Overall, the 2025-2026 City adopted budget for capital projects is $133 Million. The need for an updated organizational Procurement Manual will be one of the top priorities for this position. This position is expected to build strong working relationships with staff at all levels of the organization. It will play a key role in streamlining procurement-related processes, maintaining clear and open communication with stakeholders, and supporting continuity in day-to-day operations. Clear and concise communication and the ability to help others learn, both formally through policy and presentations and informally through day-to-day interactions, to understand and help others through the procurement processes is vital in this position.

DEFINITION

To ensure that all City purchasing meets all state, federal and local laws, ordinances, rules and regulations; to guide and train Shoreline employees in purchasing policies and procedures; to serve as the program administrator for the City’s procurement card program; to manage the Citywide Operating program that includes all cross-departmental supplies, equipment and materials; to administer the City’s various purchase programs and contracts; to administer bid processes, conduct bid comparisons, draft bid summaries, create purchase orders and process contracts.