On Call Event Staff

#2026-23 
On-Call Event Staff play a crucial role in ensuring the smooth execution of events by assisting with setup, logistics, clean-up, and breakdown. This position requires excellent communication skills, the ability to follow written and verbal directions, and work safely and cooperatively in a dynamic environment. 

On-Call Event Staff need a flexible schedule, as events often take place during weekends and evenings, as well as the occasional weekday. This role is ideal for individuals who take pride in their work, understand the importance of details, and can remain calm under pressure. This description covers the most significant essential and auxiliary duties performed by the position, but does not include other occasional work, which may be similar, related to, or a logical assignment for the position.
Essential Duties: 

1. Set up and break down of chairs, tables, pipe and drape, stanchions, podium, signage, and seating
2. Lift up to 50 pounds (minimum 30 pounds)
3. Work with Arts Center staff and follow written and drawn directions for setting up and converting the building for various uses
4. Perform cleaning, inventorying, and maintenance duties as necessary (AV equipment, theatre equipment)
5. Ensure cleanliness and readiness of the space for rentals
6. Communicate with Arts Center Manager regarding supplies, safety issues, and inventory
7. Open and close facilities for programs, events, and general use
8. Set up facilities for events and activities 
9. Assist with City and Arts Center special events as needed

Auxiliary Duties: Provide assistance to other staff as workload and staffing levels dictate. Maintain proficiency by attending training and meetings, reading materials, and meeting with others in areas of responsibility. Maintain work areas in a clean and orderly manner. Support and respect diversity in the workplace.Knowledge of: General knowledge of recreation programs and general office practices and procedures, English and business grammar, customer service, and use of standard office equipment.

Ability to: Communicate effectively and to understand and carry out written and verbal instructions. Ability to establish and maintain positive and cooperative working relationships with city staff, other departments and the general public. Ability to perform heavy manual tasks for extended periods of time. Ability to work safely.

Experience and Education:. Typical education would include graduation from a high school or GED equivalent. 
Desirable Qualifications: Understanding the importance of details, and ability to remain calm under pressure.

SUPPLEMENTAL INFORMATION: Physical Demands: While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility. On-Call Event Staff must be comfortable standing and moving for long periods of time and performing physical tasks. Event Staff should be able to lift a minimum of 30 pounds and follow all safety procedures. Successful candidates are dependable, punctual, proactive, and team-oriented, and be able to follow safety and emergency procedures.

Working Conditions: Usual indoor/outdoor event conditions. The noise level in the work area is typical of most event environments with personal interruptions, and background noises. Some duties take place outside of buildings with exposure to all types of weather conditions and on a year-round basis. On-Call Event Staff need a flexible schedule, as events often take place during weekends and evenings, as well as the occasional weekday.Application and Examination Process
City of Sherwood is committed to using a Merit Based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
 
 Selection Process
  1. An evaluation of education, training, and work experience of submitted application packets will be screened by Human Resources.
 
 2. A Subject Matter Expert (SME) Panel will perform an in-depth evaluation of education, experience and training taken from your employment application materials to include your resume and cover letter and responses to the supplemental questions (if applicable).
 
 3. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step as soon as possible.
  
  Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
  
  Veterans' Preference
 If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please make sure to upload the required documentation to your application and self-select your veteran status. For more information on how to qualify, visit our Veterans' Preference Form webpage. 
 
 Accommodation under the Americans with Disabilities Act
  Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-625-4201 or e-mail to: humanresources@sherwoodoregon.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
 
 Status of Your Application
  You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that City of Sherwood communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.

Salary : $19 - $24