What are the responsibilities and job description for the Recreation Program Specialist - Youth position at City of SeaTac, WA?
Basic Function
Under the direction of the Recreation Program Supervisor, the incumbent will plan, prepare, coordinate, and implement recreational and educational classes and activities for the citizens of SeaTac; assist in the overall planning and coordination of the City’s Parks and Recreation programs; schedule and train assigned personnel, and assist supervisor with developing and monitoring the program budget.
Representative Duties
- Plan, prepare, coordinate, and implement recreational and educational classes, activities, and community-wide events for assigned City populations, including youth, teens, adults, seniors, special populations, and cultural arts; evaluate the effectiveness of these programs and modify as needed. E
- Monitor, schedule and supervise facility use by participant groups; provide rental information and rent space to patrons; open and close the facility as needed. E
- Maintain inventory of materials, supplies and equipment; observe and report need for maintenance services. Help maintain the cleanliness of program vehicles. E
- Prepare daily, weekly, and seasonal schedules of events and activities; develop and coordinate schedules with parks department and other City staff. Register patrons for recreation programs and classes. E
- Provide a variety of general information to the public regarding Parks and Recreation programs and activities; respond to questions and resolve complaints as needed; attend community meetings to notify public of daily operations and special projects; attend conferences and workshops as required. E
- Train, coordinate, and monitor the work of assigned volunteers and seasonal employees; make recommendations for personnel actions as appropriate, and assist in the recruitment, selection, and hiring process. E
- Implement YPQ (Youth Program Quality) and SEL (Social Emotional Training) into program delivery. E
- Conduct informational meetings with seasonal and temporary employees, and volunteers concerning policies, procedures, rules and regulations related to their specific activities; assist with planning and producing marketing tools such as brochures, fliers, press releases, news articles, and social media outlets such as Facebook. E
- Establish and maintain effective working relationships and communication with department and City staff, school district administration, county and other government agencies, community organizations and the general public. Attend meetings as assigned; encourage and gain public involvement in program planning; communicate with vendors, suppliers and contractors as needed. E
- Compile and maintain records and reports relating to Parks and Recreation programs; compile statistical data and prepare reports on Parks and Recreation program attendance, facility use, and budgeted expenditures. E
- Assist with monitoring expenses within assigned budget and revenue; purchase materials, supplies and equipment according to established policies and procedures; make recommendations for purchases; control and monitor daily program fees. E
- Assist with pursuing additional resources for programs through grant applications, solicitation of donations, and other fundraising activities.
- Operate a variety of office equipment including a personal computer and a variety of software such as word processing, spreadsheets, graphics, and database applications; operate a vehicle to perform assigned duties. E
- Render routine First Aid in case of minor injury and administer CPR as needed. E
E denotes an essential function of the job
KNOWLEDGE OF:
- Recreation philosophy, practices, and techniques related to assigned City Parks and Recreation programs.
- Administrative methods of building operations and maintenance activities.
- City organization, operations, policies, and objectives.
- Composition, needs, and concerns of community user groups and potential user groups.
- Principles and practices of supervision and training.
- Interpersonal skills using tact, patience, and courtesy.
- Oral and written communication skills.
- Basic financial and statistical record-keeping techniques.
- Health and safety regulations.
- Plan, coordinate, develop, and implement classes and activities for the participation of the City's populations and surrounding service area.
- Schedule facility use, rent facility space, and register patrons for programs and classes.
- Plan, prepare, implement, and coordinate in Parks and Recreation programs.
- Develop and build rapport with the public.
- Lead groups in various parks and recreation programs.
- Plan, schedule, and monitor programs effectively.
- Coordinate activities and cooperate with community organizations.
- Establish and maintain cooperative and effective working relationships with others.
- Assist with coordinating the building operations and maintenance activities.
- Assist with evaluating the effectiveness of the City's Parks and Recreation programs and modify as needed.
- Maintain current knowledge of program and Community Center rules, regulations, requirements and restrictions.
- Assist with monitoring and controlling budgets and revenues.
- Maintain records and generate reports.
- Communicate effectively both orally and in writing.
- Prioritize and schedule work.
- Schedule, train, and evaluate the performance of seasonal employees and volunteers.
- Work independently with minimal direction.
- Operate a computer terminal to enter data, maintain records, and generate reports.
- Observe legal and defensive driving practices.
- Administer first-aid as needed.
- Work variable hours including evening and weekends.
- Operate a fifteen (15) passenger van.
Required Education and Experience
- High School diploma or GED required.
- College-level coursework in recreation and leisure studies or related field is required. Degree in recreation and leisure studies or related field preferred.
- Two (2) years of recreation program experience required. Supervisory experience in a recreation program is preferred.
- CPRP (Certified Parks & Recreation Professional) is preferred.
OR
- A combination of education, training and experience that provides the candidate with the knowledge, skills and abilities to perform the job.
Licenses and Other Requirements
- Valid Washington State Driver’s License required by date of appointment.
- A satisfactory three-year driving abstract record, submitted prior to hire.
- Valid adult and child CPR and First Aid Certificates or ability to obtain within thirty (30) days of hire required.