What are the responsibilities and job description for the Maintenance & Utilities Superintendent position at City of Seaside?
RESUMES WILL NOT BE ACCEPTED IN LIEU OF AN APPLICATION
Must Apply Online At:
http://agency.governmentjobs.com/seaside/default.cfm?promotionaljobs=1
SPECIAL INFORMATION: Deadline may be extended at the discretion of the City.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director/City Engineer. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a management level classification in the Public Works Department. The incumbent oversees, directs, and participates in the activities of maintenance and repair for the City's public works, including short- and long-term capital improvement planning and development and the administration of funds for projects, expansions, and operations. This class provides assistance to the Public Works Director/City Engineer in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy, and maintenance and municipal functions and activities; skill in coordinating departmental work with that of other City departments and public agencies; and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing divisional planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines. This class is distinguished from the Public Works Director/City Engineer in that the latter has overall management responsibility for all City-wide public works and engineering programs, functions, and activities, and for developing, implementing, and interpreting public policy.
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assumes management responsibility for all public works maintenance, water, facility, and fleet functions and activities, including street, park, storm drain, tree, vehicle, and water distribution maintenance and repair.
- Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the assigned division; recommends, within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
- Manages the development and administration of the annual budget for the assigned division, including multiple parks maintenance funds, annual vehicle replacement budget, purchase of fuel; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; monitors revenue and expense budgets on an on-going basis; directs and implements adjustments as necessary.
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; responds to staff questions and concerns; makes discipline recommendations to the Public Works Director/City Engineer.
- Continuously monitors and evaluates the efficiency and effectiveness of processes and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations; directs the implementation of improvements.
- Oversees the development of consultant requests for proposal for professional and/or construction services; ensures public bidding procedures are followed; reviews estimates of labor and material costs for work to be performed.
- Serves as a liaison for the division to other City departments, divisions, the public, and outside agencies; attends meetings in various locations; provides staff support to commissions, committees, and task forces; may participate in community events and workshops that provide public information regarding division programs, projects, and services; explains and interprets division programs, policies, and activities.
- Conducts a variety of division organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
- Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects to the City Council, as well as various boards, commissions, and committees, as assigned by the Public Works Director/City Engineer.
- Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of maintenance operations and other types of public works services as they relate to the area of assignment.
- Directs the maintenance of working and official division files.
- Monitors changes in laws, regulations, and technology that may affect City or division operations; implements policy and procedural changes as required.
- Provides emergency response for the Maintenance and Utilities Division, including responding to emergency calls after hours as necessary and responding to emergency calls within one hour of initial call.
- Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
- Performs other duties as assigned.
Equivalent to an Associate's degree, with coursework in construction management, engineering, forestry, or a related Public Works field, and five (5) years of increasingly responsible experience in the construction, maintenance, and repair of municipal Public Works facilities or services, including two (2) years management and/or supervisory experience.
Knowledge of:
Ability to:
- Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff.
- Public agency budgetary, contract administration, and administrative practices; public funding grants and restrictions.
- Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
- Principles and practices of municipal government administration.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, acts, and procedures relevant to assigned area of responsibility.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Methods, materials, tools, and equipment used in the maintenance and repair of streets, parks, storm drains, vehicles, trees, water distributions systems, and related public works structures.
- Methods and techniques for the development of presentations, contract negotiations and management, and business correspondence.
- Research and reporting methods, techniques, and procedures.
- Modern office practices, methods, and computer equipment and specialized software programs relevant to the work performed.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
- Recommend and implement goals, objectives, and practices for providing effective and efficient maintenance services.
- Plan, organize, and direct effective services and programs in the maintenance divisions.
- Prepare and administer large and complex budgets, cost estimates, and allocate limited resources in a cost effective manner.
- Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, and public works maintenance and operations policies and procedures.
- Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel.
- Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of public works maintenance and operations programs and administrative activities.
- Conduct negotiations and effectively represent the City and the division in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
- Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software programs relevant to work performed.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, to work in and around City streets, storm drains, parks, playgrounds, ponds, and related facilities; to operate a motor vehicle and visit various City and meeting sites; vision to read printed materials and a computer screen and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, and climb to perform work in and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 30 pounds.
ENVIRONMENTAL ELEMENTS
Employees predominately work in an office environment and occasionally work in and around public works infrastructure, parks and landscaped areas, and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKERS:
All City of Seaside employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Salary : $132,224 - $157,751
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