What are the responsibilities and job description for the Accounting Aide position at City of Santa Rosa, CA?
Part-Time position (24 hours per week)
The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.
The Benefits of City Employment
In addition to offering a rewarding work environment, opportunity for career growth, and an excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of three health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid vision and dental coverage.
This is an ongoing Part - Time position (not temporary.) Part time employees working more than 20 hours per week are eligible for benefits. Medical benefit costs and CalPERS retirement benefits are pro-rated. Information about available benefits can be found HERE.
What You'll Do
Accounting Aide is an entry level clerical classification with primary responsibility for the collection, input, verification and filing of accounting-related information. As an Accounting Aide, you'll handle information of a highly sensitive and confidential nature and after training and orientation, exercise some independent judgment when providing information to employees.
Examples include: preparing, editing for accuracy and completing vendor payments according to the General Accounting Standards Board (GASB); matching and coding of documents; computing sales tax on out-of-State vendors to be reported to the State Board of Equalization.
What You'll Bring
The ideal candidate is an organized, accurate, detail-oriented self-starter who works well with minimal supervision, and is experienced with the use of standard office automation, proficiently performing data entry, word processing, calendaring and messaging, Internet research, and developing spreadsheet reports. The ideal candidate will have demonstrated research skills in identifying and correcting billing errors, errors on 1099-B notices to the IRS, incomplete or missing paperwork, and other problems, and will be able to work closely with outside auditors.
- According to established procedures, enter appropriate codes and information from source documents into a computer terminal;
- check documents for missing or incomplete information and send back to appropriate departments for correction;
- track status of documents sent back for correction and update records accordingly;
- run reports from data entered from source documents and reconcile and correct any discrepancies;
- sort and file documents and records alphabetically, numerically, or according to other predetermined methods and classifications;
- prepare documents such as boot vouchers, denim vouchers, file labels, or other materials;
- proofread documents for accuracy
- provide routine information within specified policies and procedures in person or over the telephone;
- update manuals and other documents
Ability to: Perform routine and repetitive clerical duties; quickly learn the operating principles of data entry equipment and perform with speed and accuracy; understand and follow oral and written instructions; operate standard and modern office equipment; make simple arithmetical calculations; and establish and maintain cooperative relationships with others.
Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience - Sufficient clerical experience in an office setting which would demonstrate possession of the knowledge and abilities listed above. Education - Equivalent to completion of the twelfth grade. Completion of clerical or business coursework may be substituted for the required experience.
The Selection Process
The first step in the selection process will consist of a review of each applicant's employment application and supplemental questionnaire for minimum qualifications.
Depending on the number and breadth of experience of the of applicants, the next step may consist of an online skills examination and/or a thorough evaluation of training and experience as presented on the applications and responses to supplemental questions. Applicants scoring highest in this process will be invited to online interviews.
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Responses such as "See Resume" may be cause for disqualification from the process.
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
Additional Information:
Working conditions and physical job requirements are available on the online job description.
The City of Santa Rosa - A Wonderful Place to Call Home
A charter city incorporated in 1868, Santa Rosa is the county seat of Sonoma County, one of California's premier wine growing regions, and is the gateway to tourist destinations in the redwoods and on the coast. Santa Rosa is the 26th largest City in the state. It occupies 41 square miles and serves a population of 170,000. The City has a historic preservation program and has environmental diversity.
The City of Santa Rosa provides a full range of services including police and fire protection; construction and maintenance of streets and other infrastructure; water, storm water, and wastewater utilities; housing services through its Housing Authority; economic development; transit; parking; and recreation, parks, and cultural services, including a municipal golf course. The City of Santa Rosa's residents work in a well-balanced mix of management, professional, manufacturing, sales, tourism, transportation, construction, and service jobs. The City also plays an important role in supporting the agriculture and tourism industries of California's north coast.
The City of Santa Rosa is proud to be an equal opportunity workplace.
