What are the responsibilities and job description for the Legal Process Assistant III position at City of Santa Fe Springs?
Description
Under the direction of the Court Administrator, incumbents in this job class perform a wide variety of technical record-keeping, clerical, and financial duties using automated systems in support of the Upper Kittitas County District Court. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.
Examples of Duties
Responsible For Performing Administrative Functions
Minimum Qualifications
Work is primarily performed in an office environment; regular interaction with employees and the public; periods of increased activity and exposure to angry or emotional customers. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools,
stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen, and have sufficient hearing and speech to communicate clearly via telephone and in person. Safety policies and procedures must be adhered to at all times. Must be able to safely operate a motor vehicle in varied weather conditions and all levels of light; periodic travel will be required for training opportunities and meeting attendance.
Work is typically scheduled within regular business hours, with some weekend and evening work as needed. Regular attendance and punctuality are required.
Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.
Kittitas County is an equal opportunity employer. This means that Kittitas County does not discriminate against any employee on the basis of protected class status. All employees will be recruited, selected, trained, promoted, compensated, and if appropriate, disciplined or terminated without regard to race, color, religion or creed, ethnicity, national origin, sex, age (over 40), marital status, pregnancy or maternity, sexual orientation or gender identity, veteran status, use of a guide or service animal, genetic information, or the presence of any sensory, mental, or physical disability (unless based on a bona fide occupational qualification).
Most permanent employees who at least 20 hours per week on a regular schedule are entitled to healthcare, retirement, and leave benefits, pro-rated to the scheduled hours of work.
Healthcare Benefits
Eligible employees and their family members have access to medical, dental, and vision benefits. The base plans for these benefits are paid 100% by the County regardless of the number of family members enrolled. Plan buy-up options are available for a small cost via payroll deduction.
LIFE INSURANCE AND SUPPLEMENTAL PRODUCTS
Kittitas County offers access to a $12,000 basic life/accidental death and dismemberment insurance plan as well as a base long term disability plan through Mutual of Omaha as part of the core benefits program.
Supplemental Products Are Available For Eligible Employees Who Choose To Purchase Them Through AFLAC, Allstate, Colonial, And Mutual Of Omaha. These Products Include
Eligible County employees have access to a variety of leave programs. The amount of paid leave an employee may accrue and bank will vary between employee groups and collective bargaining agreements. Types of leave available include, but are not limited to:
Most benefited employees are eligible to participate in the Public Employees' Retirement System (PERS) plan administered by the Department of Retirement Systems (DRS). Participation in the DRS retirement program is mandatory for all eligible employees. Both the employee and the County contribute to the plan at a rate set by the State legislature.
For more information regarding DRS you can visit their website at https://www.drs.wa.gov/.
Employees who want to save additional dollars for retirement may do so voluntarily by participating in a choice of 457 deferred compensation plans. A 457 plan allows employees to defer funds through payroll deduction, up to a maximum amount set each year by the IRS.
01
Describe two situations in which you were responsible for meeting deadlines or working under other kinds of pressure. Explain how you met this pressure without an undue amount of stress to yourself and others.
02
Describe your experience and training that uniquely qualifies you for the position of Legal Process Assistant III with the Upper Kittitas County District Court. Be sure to include any experience working within the court systems.
03
If you are bilingual/biliterate, please describe your ability to read, write and speak the Spanish language.
Under the direction of the Court Administrator, incumbents in this job class perform a wide variety of technical record-keeping, clerical, and financial duties using automated systems in support of the Upper Kittitas County District Court. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.
Examples of Duties
Responsible For Performing Administrative Functions
- Process forms, court orders, and documentation for court cases from origin to final disposition.
- Assist the public by explaining court procedures and the judicial system.
- Maintain court files and legal records.
- Monitor civil, criminal and traffic violations.
- Prepare routine legal documents such as subpoenas, summons, warrants, jail commitments, and motions.
- Staff courtroom during sessions, record proceedings, mark exhibits, and make required docket entries.
- Account reconciliation.
- Order cashier reports.
- Post journal entries.
- Make debit/credit adjustments.
- Initiate deposit preparation.
- Perform duties of other court staff in their absence.
- Backup support in situational assignments.
- File court documents such as court files, citations, record searches, and time payment agreements.
- Perform other duties as assigned by supervisor.
Minimum Qualifications
- High School Diploma or GED.
- Two (2) years of full-time experience providing clerical support to a court, legal office, or similar environment, which required the use of legal terminology and processing legal documents.
- Additional education and/or specialized training in legal secretarial practices may be considered in lieu of some experience.
- Valid Washington State Driver’s License.
- A criminal history and background check will be performed on qualified applicants. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.
Work is primarily performed in an office environment; regular interaction with employees and the public; periods of increased activity and exposure to angry or emotional customers. The position requires the ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools,
stoop, kneel, crouch, twist, grasp, and reach. Must have ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance. Must be able to read printed materials and a computer screen, and have sufficient hearing and speech to communicate clearly via telephone and in person. Safety policies and procedures must be adhered to at all times. Must be able to safely operate a motor vehicle in varied weather conditions and all levels of light; periodic travel will be required for training opportunities and meeting attendance.
Work is typically scheduled within regular business hours, with some weekend and evening work as needed. Regular attendance and punctuality are required.
Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions.
Kittitas County is an equal opportunity employer. This means that Kittitas County does not discriminate against any employee on the basis of protected class status. All employees will be recruited, selected, trained, promoted, compensated, and if appropriate, disciplined or terminated without regard to race, color, religion or creed, ethnicity, national origin, sex, age (over 40), marital status, pregnancy or maternity, sexual orientation or gender identity, veteran status, use of a guide or service animal, genetic information, or the presence of any sensory, mental, or physical disability (unless based on a bona fide occupational qualification).
Most permanent employees who at least 20 hours per week on a regular schedule are entitled to healthcare, retirement, and leave benefits, pro-rated to the scheduled hours of work.
Healthcare Benefits
Eligible employees and their family members have access to medical, dental, and vision benefits. The base plans for these benefits are paid 100% by the County regardless of the number of family members enrolled. Plan buy-up options are available for a small cost via payroll deduction.
LIFE INSURANCE AND SUPPLEMENTAL PRODUCTS
Kittitas County offers access to a $12,000 basic life/accidental death and dismemberment insurance plan as well as a base long term disability plan through Mutual of Omaha as part of the core benefits program.
Supplemental Products Are Available For Eligible Employees Who Choose To Purchase Them Through AFLAC, Allstate, Colonial, And Mutual Of Omaha. These Products Include
- Supplemental life insurance
- Accidental death and dismemberment
- Disabilty insurance
Eligible County employees have access to a variety of leave programs. The amount of paid leave an employee may accrue and bank will vary between employee groups and collective bargaining agreements. Types of leave available include, but are not limited to:
- Legal holidays
- Personal holiday
- Paid time off (PTO)
- Bereavement Leave
- Military Leave
- Family & Medical Leave Act (FMLA)
- Paid Family & Medical Leave (PFML)
Most benefited employees are eligible to participate in the Public Employees' Retirement System (PERS) plan administered by the Department of Retirement Systems (DRS). Participation in the DRS retirement program is mandatory for all eligible employees. Both the employee and the County contribute to the plan at a rate set by the State legislature.
For more information regarding DRS you can visit their website at https://www.drs.wa.gov/.
Employees who want to save additional dollars for retirement may do so voluntarily by participating in a choice of 457 deferred compensation plans. A 457 plan allows employees to defer funds through payroll deduction, up to a maximum amount set each year by the IRS.
01
Describe two situations in which you were responsible for meeting deadlines or working under other kinds of pressure. Explain how you met this pressure without an undue amount of stress to yourself and others.
02
Describe your experience and training that uniquely qualifies you for the position of Legal Process Assistant III with the Upper Kittitas County District Court. Be sure to include any experience working within the court systems.
03
If you are bilingual/biliterate, please describe your ability to read, write and speak the Spanish language.
- Required Question