What are the responsibilities and job description for the Accounting Clerk position at City of Santa Fe Springs?
Purpose
Perform diverse accounting functions in support of the Accounting Department.
Major Responsibilities
Education/Experience:
The Airport recognizes 11 holidays. Vacation is earned at eight (8) hours a month for the first five (5) years and increases every five (5) years. Sick leave accrues at eight (8) hours a month. The Airport also provides military and jury leave.
01
Do you have any administrative or office experience?
If yes, please detail your office experience.
03
Describe your experience in preparing Accounts Payable transactions, reconciliation, and types of accounting software utilized.
04
Please indicate your proficiency with the following programs.
Perform diverse accounting functions in support of the Accounting Department.
Major Responsibilities
- Responsibilities may include:
- Record transactions related to Accounts Payable (AP), verifying the accuracy and completeness of vendor invoices and ensuring invoices have proper supporting documentation, signatures, authorization, and follow procurement procedures.
- Resolve AP discrepancies and/or disputes.
- Process corporate credit card statements for payment, including verification of proper documentation, signatures, authorization and account coding.
- Manage timely communications with organizational and external stakeholders.
- Prepare reconciliations of subsidiary ledgers to control accounts.
- Prepare correcting and recurring journal entries related to AP.
- Maintain physical and electronic filing systems.
- Assist with researching accounting transactions.
- Provide support for accounts payable initiatives and process improvements.
- Compile information for external auditors, which may include research, reconciliation, and audit work paper preparation.
- Assist with fixed asset tracking and inventory reconciliation.
- Prepare monthly reconciliations.
- Assist other Finance and Accounting staff members as directed by accounting manager.
- Perform other duties as assigned.
Education/Experience:
- Associates degree from an accredited college or university with a major in Accounting, Finance, or related field.
- Prefer a minimum of two (2) years of varying experience in AP, including reconciliation processes.
- A combination of education and experience will be considered in meeting the requirements for this position.
- General understanding of basic functions in AP and General Ledger (GL) and the interaction between these functions.
- Maintain confidentiality and handle sensitive information appropriately.
- Working knowledge of computerized accounting systems including functions necessary to properly record AP activity.
- Knowledge of Washington State Sales and Excise tax reporting as it applies in AP and account reconciliations.
- Ability to identify and correct errors in underlying transactions.
- Ability to reconcile subsidiary ledgers to control accounts.
- Ability to quickly learn and retain concepts that may be unfamiliar.
- Work as a contributing, collaborative member of a team.
- Work well under pressure, meet multiple and conflicting deadlines.
- Prioritize a variety of tasks under supervision and use good judgment.
- Read, write, speak and understand English.
- Communicate effectively both verbally and in writing.
- Use 10-key, spreadsheets, word processing, and database programs at intermediate levels.
- Proficiency in math and account analysis for debit/credit and correcting entries.
- Present information in a professional, logical manner with strong interpersonal skills.
- Establish effective working relationships with others.
- Requires the ability to lift, carry, push and pull objects up to 30 pounds.
- Job functions require sitting for extended periods; walking and standing intermittently; and stooping, kneeling, bending, lifting, carrying, and reaching occasionally.
- Extensive wrist and hand movements required for frequent keyboarding and use of office equipment.
- Ability to see objects at a close distance and extended computer use required.
- Ability to continuously exchange information through listening and talking with customers, coworkers, and other individuals required.
- The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to obtain and maintain an Airport security badge as a condition of employment.
The Airport recognizes 11 holidays. Vacation is earned at eight (8) hours a month for the first five (5) years and increases every five (5) years. Sick leave accrues at eight (8) hours a month. The Airport also provides military and jury leave.
01
Do you have any administrative or office experience?
- Yes
- No
If yes, please detail your office experience.
03
Describe your experience in preparing Accounts Payable transactions, reconciliation, and types of accounting software utilized.
04
Please indicate your proficiency with the following programs.
- Beginning Word
- Intermediate Word
- Advanced Word
- Beginning Excel
- Intermediate Excel
- Advanced Excel
- Beginning Outlook
- Intermediate Outlook
- Advanced Outlook
- Required Question