Police Support Services Analyst (Facility Coordinator)

The City of San Mateo Police Department is looking for a

Police Support Services Analyst (Facility Coordinator)

Why Join Our Department?

The San Mateo Police Department is seeking a candidate to join our diverse and outstanding group of people dedicated to providing exceptional public service. The Police Department is committed to improving the quality of life and solving problems while protecting our community through professionalism, integrity, and excellence. We strive to be the model police agency that others will emulate and a leader in the county and in our profession, adopting creative and innovative strategies to prevent crime and support those most in need. We will continue to do this through using cutting-edge technology, finding creative solutions to problems, respecting individual rights, and conducting fair and non-biased policing.

The Position

This position serves as the Police Department’s key coordinator for facility and building support services. The Police Support Services Analyst plans, coordinates, and administers projects and operations related to facility maintenance and improvements, including building systems, parking, equipment, security access, surveillance, and related infrastructure.

The role is both operational and analytical. It includes monitoring day-to-day facility conditions, coordinating repairs and preventative maintenance, assessing needs, developing project scopes and schedules, preparing cost estimates, supporting procurement and contracts, and helping ensure work complies with applicable policies, permits, and regulatory requirements.

This position also works closely with City staff, consultants, contractors, and vendors. The Analyst serves as a key liaison on maintenance and improvement projects, facility moves, inspections, badging and access control, and environmental health and safety matters, while maintaining records, tracking expenditures, and supporting efficient, safe, and effective department operations.

Depending upon assignment, duties may include, but are not limited to, the following:

• Coordinating Police Department facility maintenance and improvement projects involving building, parking, equipment, and related systems.
• Monitoring the operational status of facility security, surveillance, electrical, mechanical, plumbing, and related systems, and coordinating responses to emergency and non-emergency maintenance issues.
• Planning and conducting surveys and assessments to identify maintenance and project needs, and helping ensure preventative maintenance is scheduled and completed in a timely manner.
• Researching and developing recommendations for facility repairs, remodeling, construction, or other improvements that enhance departmental operations and effectiveness.
• Preparing project-related materials such as scopes of work, budgets, procurement documents, schedules, drawings, diagrams, specifications, and cost estimates.
• Serving as the Department liaison with City project staff, consultants, contractors, and vendors, and coordinating professional services agreements, purchasing, payments, and inspections.
• Planning and coordinating facility moves within and between buildings, including temporary re-housing, final occupancy planning, and coordination of phone, computer, and other equipment moves with appropriate staff.
• Administering and auditing building maintenance systems, access control systems, employee badging, locks, access codes, and video surveillance-related systems and equipment.
• Developing and implementing environmental health and safety procedures related to applicable City, Department, and State requirements, including CalOSHA and hazardous materials storage requirements.
• Preparing narrative and statistical reports, maintaining accurate records, monitoring expenditures, and purchasing authorized supplies, materials, and equipment.
• May oversee and coordinate Department programs as assigned; may assign, monitor, train, and direct the work of lower-level part-time, temporary, intern, and/or student employees and volunteers performing routine administrative work; may coordinate or assist with assigned employee/volunteer recruitment, selection, onboarding, and backgrounding.
• May be required to respond to emergency situations after normal working hours and be available to serve on emergency call out status for building emergencies.

For a complete list of duties, reference our job specifications at https://www.cityofsanmateo.org/132/Human-Resources

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain knowledge and abilities would be:

Experience:

• Four years of progressively responsible experience related to the coordination and administration of facilities maintenance operations and projects, including the selection, coordination, and monitoring of contractors.

Education:

• Equivalent to a bachelor’s degree from an accredited college or university with major course work in public administration, business administration, construction management, project management, architecture, engineering, or a related field.

License or Certificate:

• Possession of a valid State of California driver’s license and appropriate license classification as required.
• Must be willing to submit to a personal background investigation.

Bonus Points (highly desirable):

• Experience coordinating building or facility maintenance operations, including planning and overseeing work performed by contractors and vendors in an active public safety or similar 24/7 environment.
• Hands-on experience with facility systems such as security access control, video surveillance, mechanical, electrical, plumbing, or life safety systems, including troubleshooting issues and supporting upgrades or improvements.
• Experience developing project scopes, schedules, and cost estimates for facility repair, remodel, or construction projects, and working with staff to keep projects on time and within budget.
• Familiarity with CalOSHA requirements, hazardous materials storage, and environmental health and safety programs, especially as they relate to building operations and maintenance activities.

What We Offer

• Comprehensive benefits package including generous paid leave and health benefits
• CalPERS retirement (2% @ 55 for classic members; 2% @ 62 for new members). Classic employees contribute 8.15% to CalPERS and New members contribute 7.5% to CalPERS, with participation in the Social Security Program
• Programs: Deferred Compensation plan with 1.5% City contribution of base salary. City will match up to 1% of an employee’s contribution
• The City contributes 0.25% of base salary to a Retiree Health Savings Account
• Free Fitness classes through City of San Mateo Parks and Recreation, Employee Assistance Program, and Credit Union Membership
• Bilingual Differential: $90 biweekly (if applicable)
• This classification is represented by the San Mateo Management Association

Are You Ready? Apply.

Submit an online application, résumé (required), and supplemental questionnaire at www.calopps.org/city-of-san-mateo or to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.

Application Deadline

Recruitment will close on Thursday, July 30, 2026, at 5 p.m. or upon receipt of the first 100 applications, résumés, and supplemental questionnaires, whichever occurs first.

Examination Process

All applications, résumés (required), and supplemental questionnaires received will be reviewed for minimum qualifications. Résumés are required, but do not take the place of a completed employment application. A fully completed application is required; a résumé does not replace the information required on the employment application, including work history. Applications with "see résumé" as a substitution for the work experience description, those with none or unclear current/past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, training and experience application review, or in the form of a practical demonstration of skill and ability, or any combination of these; an in-person oral board is tentatively scheduled for Thursday, August 13, 2026.

An eligible list will be established for those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for at least six months, with the possibility of an extension for an additional six months. Once placed on an eligible list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.

“Together, We Make Our Community Stronger.”