Course Materials Assistant/Floor Supervisor

Description

Merchandises course materials (textbooks, access codes, course packets) for distribution to enrolled students each semester to align with each semester's schedule of courses, including placement of shelf labels that contain information about each title and the courses associated with each book title. Using the in-store inventory management system, verifies that the correct title has been ordered, received and available for distribution each semester.

Transfers course materials to/from the MIC store for courses taught onsite in Lee's Summit and updates the in-store inventory management system.

Prepares textbook titles identified for circulation in the university's textbook rental program including assignment of serial numbers to individual copies of textbooks. Reconciles rental inventory against customer transaction records (rented and returned) ensuring the integrity of available inventory for customer distribution.

Collaborates with the Assistant Director, Course Materials & Store Operations to enter and update textbook adoptions each semester, taking note of those titles and inventory that will not be used the following semester. Assembles a list of titles removed from circulation for future semesters and prepares them for return to vendors and for advertising non-returnable inventory on the wholesale market.

Actively participates in the execution of textbook buyback/rental returns each semester and the daily reconciliation of purchases from customers.

Collaborates and supports other functional units of University Store to provide a positive customer experience; i.e. assisting cashiers, reconciling of accounts, etc.

Examples of Duties

Merchandises course materials (textbooks, access codes, course packets) for distribution to enrolled students each semester to align with the schedule of courses. - 35%

• Placement of shelf labels that contain information about each title and the courses associated with the title.
• Using the in-store inventory management system, verifies that the correct titles have been ordered, received and available for customer distribution.
  
  

Prepares textbook titles identified for circulation in the university’s textbook rental program. - 10%

• Assignment of serial numbers to individual copies of textbooks.
• Reconciles rental inventory against customer transaction records (rented/returned) ensuring the integrity of available inventory for customer distribution.
• Performs physical inventory of rental textbooks at the close of each semester and participates in the annual physical inventory of University Store.
  
  

Collaborates with the Assistant Director, Course Materials & Store Operations, to enter and update faculty textbook adoptions via the in-store inventory management system each semester, taking note of those titles and inventory that will not be used the following semester. - 15%

• Assembles a list of titles removed from circulation for future semesters and creates a chargeback via the inventory management system and prepares them for return to vendors.
• Advertises via competitive bid to wholesale textbook vendors inventory that cannot be returned for refund.
• Evaluates bids, prepares billing and books for shipment to successful bidders and maintains an activity record.
  
  

Actively participates in textbook buyback/rental returns each semester including daily reconciliation of purchases. - 10%

• Prepares buyback purchases for return to store inventory and segregates wholesale purchases for transport and billing.
  
  

Aid customers in the selection of course materials and supports staff involved in order fulfillment of online purchases. - 15%

• Fields customer inquires regarding print/digital and inclusive access titles, inventory availability.
  
  

Trains and supervises part-time floor supervisors and student employees assigned to the course materials department to develop proficiency in the use of the in-store inventory management system and our store website. Supports the overall operation of the UCM Store by performing store opening and closing duties - 15%

Education

Typical Qualifications

• Associate's Degree in Management, Accounting, Business, or related field required.
• Bachelor's Degree in Management, Accounting, Business, or related field preferred
  
  

Education may be substituted for experience or experience substituted for education based on the following equivalencies: AA = 2 years; BA/BS = 4 years; MA/MA = 6 years; PhD = 8 years.

Experience

• One (1) year retail or inventory management experience required.
• One (1) year supervisory experience preferred.
  
  

Supplemental Information

Environmental Factors

• Excessive standing and/or walking. Exposure to heights.
  
  

Physical Factors: Lift 40-60 lbs.

Special Instructions

Full-time staff & 12-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

9-month faculty benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer.

Our faculty and staff are the university’s most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
• Available Health and Dependent Flexible Spending Accounts;
• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
• UCM offers an Employee Discount Program through Working Advantage.
  
  

To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our benefits page!