What are the responsibilities and job description for the ADMINISTRATIVE ANALYST position at City of San Marcos, California?
SUMMARY DESCRIPTION
Can local government really operate like an efficient business, providing outstanding customer service while getting maximum value from every dollar spent? Yep. We call it “The San Marcos Way.”
To fully deliver on this vision, we are looking for an experienced administrative professional to help drive efficiency and support data-driven decision-making throughout the organization.
About us
San Marcos is …
- One of the top 25 places to raise a family (Fortune Magazine)
- The health care hub of North County (Kaiser’s hospital opened last year and Scripps just announced its next hospital will be in San Marcos)
- An education leader, home to Cal State San Marcos and Palomar Community College
- Top 10 safest city in California
Core Values
At the City of San Marcos, four core values guide our work, culture and decision-making.
Be Problem Solvers (Customer Service)
Actively identify and resolve issues to exceed customer expectations. Anticipate and address problems quickly to provide effective solutions.
Be Good Partners (Teamwork)
Collaborate across departments and with external partners to create mutually beneficial solutions that meet the needs of all stakeholders.
Fiscal Responsibility (Operate like an Efficient Business)
Make informed decisions with an emphasis on efficiency, always considering the financial impact to ensure the city’s long-term fiscal health.
Build to Last (Professionalism)
Maintain a high standard of work, ensuring that decisions and actions are sustainable and beneficial for the city in the long run.
What we offer
- A competitive salary
- Our 9/80 work week means you'll have every other Friday off
- Generous health benefits (all medical premiums employer paid at 90%)
- Time off (14 paid holidays, and vacation)
- Participate in the CalPERS retirement system (Classic members 2% @ 55, PEPRA
members 2% @ 62) and Social Security
Recruitment Timeline
Deadline to apply: 5 p.m., Nov. 19, 2025
First interview: Nov. 25, 2025 (Virtual)
REPRESENTATIVE DUTIES
- Support effective city operations through data collection and basic analysis, contributing to the development of reports and recommendations
- Identify areas for increased administrative efficiency; present and execute solutions
- Support accountability by preparing meeting agendas, documenting decisions and actions, and following up with managers to ensure timely completion
- Cultivate strong relationships across departments, acting as a key resource for data-driven decision-making and administrative efficiency
- Provide strategic administrative support that helps maximize the contributions of city managers and subject matter experts
- Develop and track budgets, spending, financial projections and trends, identifying potential areas of savings
- Manage best value procurements and contracts
QUALIFICATIONS
- Project management principles and concepts
- Methods and techniques of data collection, research and report preparation
- Methods and techniques of financial analysis
- Principles and procedures of financial record keeping and reporting
- Principles and practices of budget preparation and administration
- Independent judgment and personal initiative
- Organize and prioritize workflow to meet deadlines
- Perform work in an efficient and timely manner without constant supervision
- Adapt to and embrace change and continuous learning as an opportunity for growth
EDUCATION AND EXPERIENCE
An associate's degree from an accredited college or university with major course work in business administration, public administration, economics or a related field is preferred. However, equivalent experience, certification, licensure and/or education will be considered in lieu of a degree.
Experience
Three years of increasingly responsible support role or administrative experience.