Engineering Project Coordinator

Under general supervision of the City Engineer, this position is responsible for coordinating the implementation of City infrastructure and building projects from scope development through construction.  The role also supports the coordination of larger capital improvement projects managed by Project Managers. This is accomplished by collaborating with City departments and contractors to ensure projects are completed on time, within budget, and in accordance with defined scopes of work.

As the Engineering Project Coordinator, you will:

• Coordinate project activities between City staff, contractors, and consultants for public works and improvement projects.
• Collaborate with project management staff to select, contract, and administer consultants and contractors.
• Prepare and process contract documents, including council agenda items for contract awards, extensions, and authorizations.
• Monitor construction projects to ensure compliance with contract terms, construction standards, building codes, and project schedules.
• Participate in cross-functional project teams, facilitating progress through various project phases and presenting status updates to the City Engineer.
• Plan, schedule, and write work requests and inspection notices to support timely job completion and infrastructure maintenance.
• Assist in developing bid documents including IFBs, RFQs, RFPs, and formal bid specifications for construction and operational contracts.
• Support procurement processes by obtaining estimates, initiating purchase orders, and ensuring compliance with the State Procurement Code.
• Coordinate in-house construction and vendor activities to ensure adherence to plans, timelines, and applicable codes and standards.
• Conduct site inspections of city infrastructure and facilities, generating work orders for repairs or improvements.
• Assist in feasibility studies, utilizing cost manuals, software, and other tools to evaluate project scope, cost, and impact.
• Maintain organized project files and documentation, ensuring records are accurate and readily accessible.
• Prepare weekly status reports, identifies project needs or issues, and communicates effectively with leadership for support and resolution.
• Provide high-level support for all phases of project delivery, from planning and design through construction and closeout.
• Perform other related duties as assigned.

Will possess knowledge of:

• Fundamental principles and practices of project management.
• City building and construction codes, permit requirements, and related documentation.
• Project management tools and Microsoft Office software (e.g. Word, Excel, Outlook, Project, Teams, etc.)
• Construction management practices, including knowledge of City of San Luis construction standards. 
• Procurement and contracting procedures and policies and best practices.

Will be skilled in:

• Effective time management and project scheduling to meet deadlines.
• Analytical thinking and problem-solving in project coordination.
• Strong organizational skills with the ability to multi-task.
• Clear and professional communication, both verbal and written.
• Building and maintaining strong interpersonal relationships.
• Attention to detail, even in high-pressure situations.

Will possess the ability to:

• Coordinate and facilitate collaboration between staff, contractors, and consultants.
• Organize and manage multiple tasks and projects efficiently.
• Communicate effectively across all levels of the organization
• Read, interpret and apply information from blueprints, sketches, and utility schematics.
• Maintain a professional public image and foster positive working relationships with colleagues, vendors, and the public.
• Work effectively under pressure and adapt to shifting priorities and deadlines.
• Follow and interpret both written and verbal instructions.
• Create and maintain accurate manual and digital records and files.

Education, Training and Experience:

• Associate’s Degree in a relevant field.
• A minimum of two (2) years of experience coordinating or managing public works projects.

Licenses and Certificates:

All Licenses and Certifications required must be maintained throughout employment.

Special Requirements:

Desired/Preferred:

• San Luis residency.
• Bilingual in Spanish.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 40 pounds unaided.  Employees must be physically capable of operating City vehicles, for job-related purposes, safelySpecific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public.

Work Environment: 

Work environment includes both: office setting for administrative tasks and communication; and construction sites, where the employee may be exposed to varying weather conditions and heavy construction equipment.

Salary : $22