Senior Account Clerk - Citywide

The salary range for this classification is: $72,749.04 - $88,561.20.

This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates’ qualifications and experience.

This is a class-based recruitment. Candidates who meet the minimum qualifications for Senior Account Clerk will be added to the active Qualified Candidate Group and contacted when a department-specific vacancy becomes available. This candidate pool will supersede any active list. If you are in the current Qualified Candidate Group, you will need to reapply in order to be considered for future vacancies.

Typical duties may include the following:

• Compiles and processes payments and/or requisitions for various financial transactions; assigns payments to cost centers.
• Prepares worksheets, financial charges and invoices, issues and maintains records.
• Summarizes data and prepares reports; prepares routine correspondence.
• Prepares and inputs data into computer terminals or applicable database.
• Operates and utilizes a variety of standard office equipment, including but not limited to computers, printers, scanners, phones, calculators, fax, software programs, and accounting machines and equipment.
• Generates or receives phone calls to and from internal and external customers to explain bills, obtain correct information for credit card payments and other related payment matters, including processing bills.
• Reviews, posts, and balances ledgers and other documents; processes and reviews revenues; reviews and balances petty cash and/or change funds.
• Prepares payroll and serves as department timekeeper.
• Prepares special checks.
• Conducts and maintains inventories of stores, equipment and supplies.
• May serve as lead worker as assigned.
• Performs other related duties as required.

Education: Completion of high school or equivalent (General Education Development [GED] Test or California Proficiency Certificate).

Experience: Two (2) years of bookkeeping or accounting clerical work.

Acceptable Substitution: A bachelor’s degree from an accredited college or university may be substituted for the required experience.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, knowledge of FMS, advanced use of Microsoft Excel, Citywide and departmental procedures/policies and federal and state rules and regulations.
  
Computer Skills - Experienced with financial management system (FMS) or other accounting systems and common business computer applications including but not limited to: MS Outlook, MS Word, and MS Excel.
  
Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
  
Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
  
Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment.
  
Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
  
Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.

Selection Process: 

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov. 

Salary : $72,749 - $88,561