Analyst I/II (Grantmaking) - Parks, Recreation, and Neighborhood Services

Are you ready to join a team that is “Building Community Through Fun?” Are you ready to make a difference?

The City of San José’s Department of Parks, Recreation and Neighborhood Services (PRNS) is looking for people who want to make San José a better place to live and visit. Our mission is to connect people through parks, recreation and neighborhood services for an active San José. ActivateSJ, PRNS’ latest strategic work plan, is committed to establishing healthy communities that inspire belonging by following the guiding principles of stewardship, nature, equity & access, identity, and public life.

The Department creates and activates thriving public places, including over 40 community centers, 10 regional parks, over 200 neighborhood parks, Happy Hollow Park & Zoo, and over 65 miles of trail. We also offer diverse programming for all ages and abilities. We take a fun approach to public service, and value the public’s trust. Our team is collaborative, supportive, and innovative. We are a fast-paced organization that takes decisive action after thoughtful planning.

For more information, please visit activatesj.org.

The Community Services Division (CSD) empowers and supports residents, schools, and local organizations to make the city more livable, safe and clean. CSD is comprised of three core service program areas - BeautifySJ, Grantmaking for Community Impact, and Youth Intervention Services. Overseen by a Deputy Director and two Division Managers, there are 148full-time equivalent employees and an operating budget of approximately $49 million along with various sources including State, Federal and other special funds. Currently, the Department is recruiting for one Analyst for the Grantmaking for Community Impact Program. The Grantmaking for Community Impact (GCI) Team within the City of San José's Parks, Recreation and Neighborhood Services Department (PRNS) strategically invests public resources to improve the health, safety, and well-being of San José residents. The team manages the full lifecycle of competitive grant programs—from program design and funding strategy to procurement, contract management, performance monitoring, evaluation, and continuous improvement.

The GCI Team oversees millions of dollars in annual grant funding that supports nonprofit organizations, neighborhood groups, schools, and community partners delivering services in youth violence prevention and intervention, neighborhood revitalization, older adult wellness, and other community priorities. The team ensures that public investments are transparent, equitable, data-informed, and aligned with City Council priorities and community needs.

Salary ranges for the Analyst I/II classifications are:

• Analyst I: $92,994.72-$113,022.00
• Analyst II: $101,468.64 - $123,330.48

All salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

PRNS is currently seeking to fill one (1) full-time Analyst vacancy within the Community Services Division (CSD).

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment as an Analyst I/II, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Key responsibilities include, but are not limited to the following:

• Designing grant programs that align funding with community needs and policy priorities.
• Developing equitable funding methodologies, risk assessment tools, and funding allocation strategies.
• Leading competitive solicitations, proposal evaluation, funding recommendations, and contract negotiations.
• Managing grant agreements, compliance monitoring, fiscal oversight, and technical assistance to funded partners.
• Building and implementing performance measurement systems, databases, dashboards, and program evaluation frameworks.
• Collecting and analyzing program data to measure outcomes, improve services, and inform decision-making.
• Coordinating with City departments, school districts, county agencies, nonprofit organizations, and community stakeholders to maximize collective impact.
• Driving continuous improvement by refining grant processes, strengthening accountability, and modernizing grant management system.

Education and Experience

Analyst I 
A Bachelor's Degree from an accredited college or university.

Analyst II 
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution 
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

(Incumbents maybe required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.)

Basic Competencies
(Needed at entry into the job in order to perform the essential duties.)

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. 

• Job Expertise- demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Analytical Thinking- approaches a situation or problem by defining the problem or issue.
• Communication Skills- effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts.
• Computer Skills- experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Customer Service- demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.
• Multi-Tasking- can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
• Meeting Ethical Standards- When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values.
• Teamwork & Interpersonal Skills- demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process may consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Taylor Pawlik at taylor.pawlik@sanjoseca.gov.

Salary : $92,995 - $123,330