VITA Administrative Associate (Tax Preparer) - Temporary

Job Summary

Under immediate supervision, is responsible for completing the intake, preparing, and filing of tax returns. Working conditions are primarily inside an office environment. Exercises no supervision.

This position is a "temporary" position, therefore unclassified and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location

Various location across San Antonio.

Work Hours

Schedules vary based on location; weekend and evening availability is required. Applicants can expect to work between 28-33 hours per week.

Essential Job Functions

• Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages.
• Types and proofreads reports, letters, memos, flyers, and statistical charts.
• Responds to inquiries about department services and activities; assists visitors as necessary.
• May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions).
• Verifies and reviews correspondence for conformance with established policies and procedures.
• Orders and maintains inventory of office supplies.
• Coordinates, organizes, and maintains general office records.
• Prepares routine reports and correspondence.
• May research and compile data for special projects and reports.
• Orders supplies and equipment; maintains petty cash fund.
• Issues permits and collects associated fees.
• Performs related duties and fulfills responsibilities as required.
  
  

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
• One (1) year experience in general clerical work; or completion of the following SA Ready to Work training programs: Finance/Insurance or Healthcare or Professional Services/Other.
  
  

Preferred Qualifications.

• Ability to complete and pass 40 hours of tax law instruction provided by the IRS in a classroom setting.
• Experience preparing and electronically filing income tax returns.
  
  

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
  
  

Knowledge, Skills, And Abilities

• Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.
• Knowledge of basic mathematical principles and methods.
• Knowledge of principles and procedures of record keeping and filing.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to communicate clearly and effective.
• Ability to perform routine clerical work.
• Ability to establish and maintain effective working relationships with the general public and City staff.
• Ability to interpret and apply city and assigned department policies, procedures, and guidelines.
• Ability to compile, organize, maintain accurate and complete records, and files.
• Ability to learn data retrieval and input methods.
  
  

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.
  
  

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.
  
  

02

Are you a veteran or active member of the armed forces?

• Yes
• No
  
  

03

Are you a San Antonio Ready to Work Program (SAR2W) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No
  
  

04

Have you successfully completed one of the following San Antonio Ready to Work training programs? Finance/Insurance, Healthcare, or Professional Services/Other (Please be sure to include participation under certifications for verification)

• Yes, I have successfully completed one of these programs.
• No, I have not completed the training program.
  
  

05

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30 completed semester hours (credits) from an accredited college or university
• 60 completed semester hours (credits) from an accredited college or university
• Associate's Degree from an accredited college or university
• 90 completed semester hours (credits) from an accredited college or university
• 120 completed semester hours (credits) from an accredited college or university
• Bachelor's Degree from an accredited college or university
• Master's Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above
  
  

06

How many years of general clerical work do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
  
  

07

Do you have a valid Driver's License?

• Yes
• No
  
  

08

How would you rate your ability to speak English?

• Beginner
• Intermediate
• Advanced
• Fluent
• None of the above
  
  

09

How would you rate your ability to speak Spanish?

• Beginner
• Intermediate
• Advanced
• Fluent
• None of the above
  
  

10

How would you best describe your proficiency in writing Spanish?

• Beginner
• Intermediate
• Advanced
• Fluent
• None of the above
  
  

11

How would you best describe your proficiency in writing English?

• Beginner
• Intermediate
• Advanced
• Fluent
• None of the above
  
  

12

Select any of the following items you have experience with:

• Adjustments to Income
• Auditing
• Basic Tax Laws
• Client Consultation/Interviews
• Earned Income Credit
• Itemized Deductions
• Maintaining Tax Return Records
• Personal Computer
• Researching Tax Related Issues
• Resolving Tax Related Issues/Complaints
• Reviewing Financial Records
• Tax Filing Practices/Requirments
• Tax Slayer Software
• Verifying Computations
• None of the above
  
  

13

Please describe your previous tax experience. What was your role? If you do not have experience, answer N/A.

14

Have you been certified by the IRS/City of San Antonio as a VITA tax preparer in a previous year?

• Yes
• No
  
  

15

I understand I must complete and pass 40 hours of tax law instruction provided by the IRS in a classroom setting.

• Agree
• Disagree
  
  

16

I understand I may be required to work at more than one VITA location. I am willing to travel to multiple VITA sites to prepare taxes.

• Agree
• Disagree
  
  

17

I understand this position may require me to work evenings and weekends. I have the ability to fulfill the required work schedule.

• Agree
• Disagree
  
  

18

I acknowledge that this position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

• I acknowledge.
• Required Question