Federal Programs Grants Manager

Make an impact:
The City of Salem is currently accepting applications for the position of Federal Programs Grants Manager. Help solve one of the City's most pressing issues, housing, by leading the team that manages federally funded grants. The City of Salem is the recipient of approximately $2 million annually in federal grants, and in this role, you will be supporting various community partners and non-profits with subgrants to help our most vulnerable residents. This is an opportunity to make a meaningful impact by ensuring vital resources are delivered where they're needed most. You'll see the results of your work through new housing developments, individuals served, and improved community well-being.

Learn and grow:
This position offers a valuable opportunity to learn and grow as you become a duty expert in U.S. Department of Housing and Urban Development (HUD) grant administration and compliance, a highly sought after skill set. You will learn highly specialized software employed nation-wide by HUD participating jurisdictions. You’ll also learn how to conduct federal environmental reviews applicable across multiple federal departments worldwide. Additionally, you’ll gain insight into City-wide business operations and best practices. Federal grant compliance is a challenge and those who master it gain skill sets transferable to many other professional areas.

What you will do:
In this role, you will collaborate daily with both City staff and community partners to ensure HUD grant funds are used effectively and in full compliance with federal regulations. You will keep an eye on the past by ensuring previous grantees maintain compliance. You will focus on the present by assisting current grantees as they complete projects and report their successes. You will look to the future by advising City leaders on how to maximize the impact of the City’s annual grant awards.

Additional job duties and responsibilities:

• Administer and evaluate programs and projects for effectiveness in meeting City goals.
• Create fair, equitable and inclusive methods of recommending City subgrant awards.
• Develop a network of knowledge and support for yourself and other grant administrators within the Mid Willamette Valley region.
• Organize information that allows the City to be responsive to HUD and resident requests.
• Manage budgets, consultants, schedules and compliance over multiple years for project support.
• Make presentations to the public about City funded HUD grants and the positive impact to the community as a whole.
• Ensure the City’s reporting to HUD is timely and accurate.

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday.
• Our team follows a hybrid schedule working in-office 350 Commercial St. NE 3 days a week and remotely for the rest with manager approval. This is subject to change based on business needs.

The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay.

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver license and have a driving record that meets the City of Salem's driving standards.
• Bachelor's degree from an accredited college or university in business or public administration, emergency management, engineering, human resources, finance or accounting, journalism or communications, urban and regional planning, or a related field, and five years of experience in a related field, including two years of progressive work experience in public sector or a related field preferred, or any combination of education, experience, and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

Preferred Qualifications (Not required to apply):

• Master's degree in a related field preferred and may substitute for two of the five years of work experience required.
• Strong knowledge of regulatory grant compliance, with a preference for experience in HUD grants preferred.
• Familiarity with HUD software systems such as IDIS, HEROS, and the eCon Planning Suite preferred.

What you will bring along:

• Experience coordinating projects or programs to achieve specific goals or outcomes;
• Experience conducting research and analysis to support and inform program development;
• Proficiency in Microsoft Office software tools including Word, Excel, and PowerPoint;
• Excellent communication skills with the public and external organizations.

About us:
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents. For a full community profile detailing demographics and housing statistics, visit the City of Salem website.

The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.

Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Program Manager III. 

How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
   
To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
   
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
 
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

This announcement is not an implied contract and may be modified or revoked without notice.

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