Assistant City Clerk

Under the general direction of the City Clerk, the position is accountable as a team member for performing management level administrative work, planning, organization, and supervision of the City Clerk’s Office to achieve results in support of the City’s mission, goals, policies and objectives.

This is an in-person job opportunity, with great benefits and a 9/80 work schedule with an extended holiday closure between Christmas and New Year's Day.  If you are looking for a great opportunity to serve a diverse, exciting community, we invite you to apply now! This position is accountable as a manager and team member to perform support duties and services including but not limited to:

• Performs duties and responsibilities of the elected City Clerk in his or her absence
• Assists in the daily operations of the City Clerk’s Office
• Attends City Council meetings, and selected Commission meetings as requested
• Management duties including, but not limited to planning, organizing and overseeing all functions of the City Clerk’s Office, including the conduct of municipal stand-alone elections; City Council agendas, conformance of minutes, resolutions and ordinances and municipal code codification; manages the filing requirements of forms required by the Fair Political Practices Commission (FPPC); oversees the Records Management Division
• Acts as departmental liaison to vendors for the conduct of the City Clerk’s Office
• Conducts research and completes administrative reports
• Communicates effectively both orally and in writing
• Establishes and maintains effective working relationships and working cooperatively with co-workers, other members of the management team including the elected City Clerk, City staff and the community 
• Supervises staff under the direction of the elected City Clerk and conducts personnel performance evaluations 
• Exercises tact, self-restraint and good judgment; taking initiative to achieve positive, timely results for the organization with diplomatic skills and ethical conduct; acting with courtesy and independent judgment; providing sound decision-making skills and critical thinking to provide professional recommendations, decisions and completed staff work 
• Supports the City’s mission, goals, policies and objectives; delivering outstanding internal and external customer service; solving problems and communicating effectively with the public and fellow employees 
• Supports the City’s values of: Openness and honesty; integrity and ethics; accountability; responsive and effective customer service; teamwork; excellence; and fiscal responsibility 
• Performs other related duties as assigned

The position is exempt from coverage under the Fair Labor Standards Act and is a member of the Unclassified Service.Knowledge of: 
Leadership, management practices, techniques and methods to accomplish the goals and objectives of the City by directing the right combination of people, resources, processes and time to successfully achieve results.
 
The position requires computer literacy with knowledge in:

• The use of Microsoft Office
• The ability to communicate using email programs
• An understanding of and adherence to City policies for information technology. 

The position’s expected competencies are: 

• Sound decision-making skills
• Critical-thinking ability
• Problem solving and innovation skills
• Drive for results
• Analytic skills
• Interpersonal, customer service and diplomatic skills
• Ethical conduct
• Proven top performance

The position requires meeting the physical employment standards for the classification. 

Education and Experience: 

The position requires graduation from an accredited college or university with a bachelor’s degree in public administration, business administration or a related field. A master’s degree in a relevant field is highly desirable. Designation as a California Professional Municipal Clerk (CPMC), Certified Municipal Clerk (CMC) and/or a Master Municipal Clerk is highly desirable. Additional occupationally related work experience may be substituted for the required education on a year-for-year basis up to four (4) years. 

The position requires at least three years of increasingly responsible management experience in a city, county, or special district, or comparable business; preferably at a deputy or assistant level. 
Two years or more experience in a supervisory capacity is highly desirable. 
Relevant knowledge and experience in some or all of the following areas is preferred: federal, state, and local laws, codes, and regulations including the Brown Act, Political Reform Act, Government Code, Municipal Code and Public Records Act particularly those relevant to records management, and the general functions of municipal government; and records management, imaging and disaster recovery procedures. 

Job description statements describe the general nature and levels of work performed by employees and are not intended as an exhaustive list of all responsibilities, duties and skills required.


SELECTION PROCESS:

The selection process may include but is not limited to: Application review and evaluation, written examination, performance test and interview. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process. The pre-employment process may include but not be limited to: Reference checks, background investigation, fingerprint-based criminal history check, credit check, degree verification, and post-offer medical examination and drug test. For public safety positions, including positions based in the Police and/or Fire Department(s), the pre-employment process may also include but not be limited to a P.O.S.T. compliant background check, polygraph examination, post-offer medical examination and drug test, and post-offer psychological examination. 

Candidates must fill out the employment application and supplemental questions completely and accurately. Required fields and supplemental questions are noted with an asterisk (*). All other fields are optional. Applications including references to "see resume" are considered incomplete and will be disqualified.

The City of Redondo Beach is an Equal Opportunity Employer. The City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Human Resources Department at least five (5) business days in advance of the test date.

Qualified Military Veterans are given an additional five points to a passing score for both open-competitive and promotional recruitments. Documentation of such service, such as a veteran identification card or DD214, must be provided along with the application for employment or before the conclusion of the testing process.

Note: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Salary : $87,828 - $122,580