Recreation Coordinator

Plans, develops, implements, and evaluates municipal recreation programs, community events, and related activities serving a variety of ages and interests. Independently coordinates with approval program and event operations, budgets, registration, facility rental administration, contracts, marketing, community partnerships, and volunteer participation. Provides direct program leadership and on-site coordination, including event setup and takedown, and supervises the assigned Parks Administrative Assistant.

2027 Wage Scale: Step 1: $37.13 - Step 2: $38.99 - Step 3: $40.85 - Step 4: $42.70 - Step 5: $44.56 - Step 6: $46.42

• Bachelor’s degree in parks and recreation administration, recreation management, public administration, business administration, marketing, hospitality, education, or a closely related field, and at least two (2) years of progressively responsible experience planning and delivering recreation programs, community events, or comparable educational or community programming; OR an associate’s degree in a related field and at least four (4) years of such experience. An equivalent combination of related education and experience may be considered.
• Experience independently leading programs or events, including planning, budgeting, coordinating providers or volunteers, and delivering activities.
• Valid driver’s license and a good driving record.
• Intermediate to advanced proficiency with Microsoft Office, including Excel, and the ability to learn recreation registration and related software.
• Effective written and verbal communication skills and demonstrated customer service skills.

Desired Qualifications:

• Experience planning and delivering recreation programs or community events for a municipality.
• At least one (1) year of direct employee supervisory experience.
• Experience designing and implementing recreation or educational curriculum.
• Experience using CivicRec or comparable recreation registration and facility reservation software.
• Experience using Adobe products or comparable tools to prepare promotional materials.

Recreation Programs and Community Events

• Plans, implements, leads, and evaluates recreation programs and activities; determines offerings, develops budgets and fees, recruits instructors and service providers, coordinates registration, and recommends program continuation, modification, or cancellation based on participation and results.
• Provides on-site leadership and coordination for recreation programs and events as a regular responsibility. For fully contracted programs where attendance is not required, remains available during program operations to address emergencies, cancellations, or other operational concerns under established City procedures.
• Plans, coordinates, and staffs each event in The Draw Summer Concert Series. Coordinates performers, contracts, schedules, site logistics, and event operations; arranges approved alternate coverage when necessary.
• Provides full planning and operational coordination of the Ramsey Farmers Market, including vendor recruitment, agreements, budgets, site logistics, volunteer coordination, customer and vendor relations, and evaluation. Ensures on-site coverage and personally provides coverage when assigned personnel are absent or an emergency requires it.
• Plans, coordinates, implements, and evaluates the annual Happy Days festival held on the Saturday after Labor Day weekend, including budgets, sponsorships, contracts, permits, promotion, vendors, volunteers, participants, interdepartmental coordination, event-day operations, and post-event evaluation.
• Plans, coordinates, and delivers other municipal community and special events as assigned, adjusting programming and schedules to community interests, participation, and available resources.
• Coordinates and performs event setup and takedown; purchases, organizes, transports, distributes, and stores supplies and equipment. Coordinates site needs and safety arrangements with appropriate City staff.

Administration and Financial Coordination

• Develops and monitors program and event budgets, fees, revenues, and expenditures; reviews and approves invoices within delegated authority and maintains accurate financial documentation.
• Develops, solicits, reviews, negotiates, and administers contracts, agreements, and memoranda of understanding or agreement for instructors, vendors, performers, and service providers in accordance with City procedures and delegated authority.
• Administers CivicRec or comparable recreation software, including program listings, registration, facility rental information and transactions, reports, user accounts, and authorized permissions; troubleshoots issues and coordinates technical support as needed.
• Coordinates facility rental administration, including reservations, customer inquiries, rental records, and communication of facility use requirements.
• Maintains program and event records, procedures, schedules, registrations, reports, and related materials; responds to inquiries and resolves participant, vendor, and rental concerns in a timely and professional manner.

Communications and Community Partnerships

• Coordinates marketing and promotion of recreation programs, events, and facility rentals with City Communications staff, including print materials, social media, website content, and local television; maintains accurate and current recreation information consistent with City standards.
• Develops and maintains relationships with community organizations, sponsors, instructors, vendors, and other partners to support recreation offerings and participation.
• Prepares reports and presentations and attends monthly Parks and Recreation Commission meetings on the second Thursday of each month as needed; attends City Council meetings on the second and fourth Tuesday as needed.

Supervision and Work Coordination

• Provides direct supervision, training, and work direction to the assigned Parks Administrative Assistant.
• Recruits, coordinates, trains, and directs volunteers and coordinates the work of personnel assigned to support programs and events. Communicates staffing and coverage needs to the appropriate supervisor.
• Performs other related duties as apparent or assigned by the Parks and Recreation Manager, or designee, consistent with the scope of the position and available resources.

• Knowledge of recreation programming, community event planning, participant engagement, and program evaluation.
• Knowledge of program budgeting, fee development, purchasing, contract administration, and financial recordkeeping.
• Skill in independently coordinating programs and events from planning through implementation and evaluation.
• Skill in using Microsoft Office, including Excel, recreation registration software such as CivicRec, and communication and design tools such as Adobe products.
• Ability to communicate clearly in writing and orally, prepare accurate materials, and deliver effective presentations at public meetings.
• Ability to provide courteous customer service and work effectively with participants, elected officials, City staff, vendors, volunteers, and community partners.
• Ability to supervise assigned employees, coordinate volunteers, and provide clear work direction.
• Ability to organize competing priorities, meet deadlines, anticipate needs, and exercise sound judgment during routine operations and time-sensitive events.
• Ability to maintain accurate records, solve operational problems, and perform duties with minimal supervision.
• Ability to perform program and event setup, takedown, and equipment handling under the working conditions described, with or without reasonable accommodation.
• Ability to work a flexible schedule that regularly includes evenings and weekends, particularly during the summer and other peak programming periods.

Salary : $37 - $46