Assistant City Clerk

Job Description

Are you an organized, detail-oriented professional with a passion for public service? The City of Raleigh is seeking an Assistant City Clerk to join the City Clerk’s Office.

The City Clerk – one of the three positions appointed by the City Council – supports the Council through administrative and technical functions. As a member of the team, the Assistant City Clerk assists with assignments such as Council agenda preparation, meeting coordination, public records management, and customer service to residents, staff, and elected officials. This position requires exceptional judgement, professionalism, and political tact, as it regularly interacts with Council Members, executive leadership, and the public. The ideal candidate will have a strong attention to detail, the ability to handle multiple deadlines, and strong written and verbal communication skills. Occasional evening work may be required to attend Council meetings.

Candidates invited to interview will be asked to provide a brief writing sample to demonstrate their ability to communicate clearly and professionally.

Duties and Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Adheres to Council directives and follows established processes and procedures in preparing ordinances, resolutions, public notices and related correspondence. Ensures statutory requirements are met
• Composes, prepares and publishes summary minutes and recommendations of meetings attended including City Council and its committees. Makes determinations related to adequate quorum, relevancy of information, and motion proceedings in accordance with procedure and law. Coordinates Council committee meetings and tracks referral items and notifications
• Processes City contracts, agreements and other legal documents. Receives, logs, scans, and facilitates the execution of legal documents
• Administers oaths of office; provides Notary Public service; and processes and issues cemetery deeds
• Responds to information requests and inquiries from citizens, City staff and outside agencies. Performs research and provides information and inquiry responses within area of responsibility; or refers requests to the authorized department of resource.
• Maintains official City documents and records according to state law. Prepares documents for archival storage and disposition, in accordance with established records retention and disposition policies and procedures
• Assists in supervising staff, conducting performance evaluations, and coordinating training
• Handles all financials and time approvals for the department

Typical Qualifications

Additional Information

Knowledge of:

• Local laws, and government regulations
• City systems and programming
• Modern office practices and procedures including the use of standard office equipment and computer applications such as word processing, database, and spreadsheet applications

Skill in:

• Customer service
• Critical thinking and analysis
• Exercising political acumen, tact and diplomacy

Ability to:

• Delegate work assignments to team members
• Make recommendations for process improvements
• Respond quickly and effectively to requests for information
• Track and organize data

ADA and Other Requirements:

Work Environment and Physical Effort:
Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body.

Work Environment:
Work is typically performed in an office or similar indoor environment.

Work Exposures:
This position will frequently be exposed to individuals who are hostile or irate and will occasionally interact with individuals with known violent backgrounds.

City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.