Manager of Fiscal Operations – Public Safety

Salary: $86,890-$111,931 |

The Manager of Fiscal Operations is responsible for planning, organizing, implementing, and managing all financial activities of the Commissioner’s Office, Police Department, Fire Department, Communications Department, and the Office of Emergency Management. He or she trains, directs, and managers the activities of professional support staff.  This position will be responsible for the financial reporting of grants.  The Manager of Fiscal Operations will be responsible for the preparation and oversight of all public safety general fund and side fund budgets.

Job Type: Non-Union

Job Posting: COP-00018-26

Salary: $86,890-$111,931

Job Grade Level: A19-A23

Department: Public Safety

The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Summary

The Manager of Fiscal Operations is responsible for planning, organizing, implementing, and managing all financial activities of the Commissioner’s Office, Police Department, Fire Department, Communications Department, and the Office of Emergency Management. He or she trains, directs, and managers the activities of professional support staff.  This position will be responsible for the financial reporting of grants.  The Manager of Fiscal Operations will be responsible for the preparation and oversight of all public safety general fund and side fund budgets.

Duties & Responsibilities

1. Prepares budgets for all Public Safety Departments which includes the Commissioner’s Office, Police Department, Fire Department, Communications Department, and the Office of Emergency Management & Homeland Security, as well as all auxiliary funds under public Safety’s oversight.
2. Monitors all Public Safety Department budgets and expenditures monthly and routinely meets with respective department directors to address issues or concerns and ensure fiscal fidelity.
3. Provides monthly budget to actual reports to the City’s Finance Office for all divisions of public safety and related auxiliary funds.
4. Plans, organizes, and directs the work of professional support staff responsible for processing and assuring conformity to city purchasing ordinances and policies concerning all purchasing requests submitted by the Public Safety Departments.
5. Approves in a timely manner all requisitions and payments required by all Public Safety Departments.
6. Oversee fiscal officers to ensure proper implementation of citywide payroll and human resource policies, and adherence to collective bargaining agreements with Laborers’ Local 1033, Firefighters Local 799, and FOP Lodge 3.
7. Maintains and periodically updates spreadsheets containing the employment status of all sworn and civilian public safety employees.
8. Prepare accurate and timely quarterly financial reports on all federal and state grants awarded to all Public Safety departments.
9. Assists with the preparation and proper distribution of grant funds for all departments.
10. Serves as the financial liaison between federal and state grant representatives concerning any issues with grant guidelines, budgets, or expenditures.
11. Responsible for reporting to the U.S. Department of the Treasury for the Federal Annual Certification Report.
12. Confirms all seized fund deposits from the State Attorney General to City funds.
13. Oversees the accounting for all special fund balances to include: the spray/neuter account, fire range account, fire inspection, federal seizure, state seizure, as well as all Public Safety grant fund balances.
14. Sorts and compiles data for the Annual Comprehensive Financial Report due to the Controller’s Office.
15. Reports to Deputy Commissioner any anomalies and perform analyses upon request.

Minimum Qualifications

1.  Bachelor’s degree from an accredited college or university with a major in business administration, accounting, finance or a closely related field of study and a minimum of five years of professional experience in the field of financial administration, budgeting or accounting with responsibility for financial accounts in excess of $20M; or any combination of related education, experience and training that clearly demonstrates the applicant’s ability to excel in the functions of this position.
2. Excellent writing, verbal, analytical, spreadsheet, and computer skills.
3. Excellent communication skills with the ability to work with department administrators, finance, and administration staff, and sworn and civilian employees.
4. Strong organizational and record-keeping skills with a high level of attention to detail.
5. Grant writing skills a plus.
6. Demonstrated experience coordinating fiscal grant management and a deep understanding of 2 CFR 200: Uniform guidance regulations.
7. Successful completion of “OJP Financial Management and Grant Administration Training” every three years.
8. Ability to lead, direct and supervise staff.
9. Ability to work independently while contributing to and valuing an overall team structure.
10. Ability to organize work assignments to meet deadlines.
11. Experience with municipal payroll and procurement practices.

Posting expires when position is filled.

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Salary : $86,890 - $111,931