Procurement/Contracts Specialist- Public Works

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7627769

Position Summary

Responsible for working with Public Works subject matter experts or

executive staff to help develop specifications to prepare, maintain, and

administer design and construction contract documents; the purchasing of

goods, services, and materials; and provides guidance and assistance to

department staff on (and ensures compliance with) all applicable

Federal, State, and City laws, rules and regulations related to

procurement.

Essential Duties

• Supports the preparation, maintenance, and administration of design
  
  

and construction contract documents and specifications.

• Integrate task orders for on-call contracts into OpenGov.
• Generates and coordinates contract amendments and change orders.
• Assist in the preparation of the public bid process; prepares
  
  

advertisements for solicitation of bids and proposals in compliance

with legal standards; and interacts with City attorney for legal

guidance.

• Assists in distribution of plans and specifications to bidders;
  
  

maintains appropriate documentation; prepares and distributes

addenda; tabulates bids; and attends bid openings as necessary.

• Coordinates the project close out phase of each contract in Public
  
  

Works.

• Responds to questions and inquiries about contract status, contract
  
  

terms, contractor compliance, solicitations, and bids within Public

Works.

• Attends pre-bid and pre-construction meetings as needed; records,
  
  

prepares, and distributes concise, accurate meeting minutes.

• Prepares requests for proposals and oversees the
  
  

purchasing/acquisition of goods and services.

• Provides contract and project-related assistance as needed.
• Research and interpret contract provisions including explaining
  
  

contract processes and compliance terms to users.

• Prepares and coordinates contract administration documents including
  
  

contract expiration or renewal notices, insurance, reviews vendor

deficiencies, hosts post award meetings, and conducts contract user

surveys as applicable.

• Maintains, organizes, and arranges for the retention of
  
  

contracts/solicitations files.

• Assists Manager with establishing, implementing, and updating
  
  

Department policies and procedures.

• Provides purchasing and payroll support.
• Performs other duties as assigned.