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Hiring Range: $22.07 to $27.59 per hour
Pay Grade: 106
Full Pay Range: $22.07 to $33.11 per hour
FLSA Status: Non-exempt
Deadline to Apply: 04/30/2026
Benefits Summary:
Major Benefits for Full-Time Regular Employees:
- A diverse range of complimentary mental health and wellness services is available, including an Employee Assistance Program, a free subscription to Calm, and health coaching
- Paid time off up to 20 days in first year of employment
- 10 paid holidays and 1 floating holiday per year
- Free employee only coverage for medical, dental, vision, short-term disability, and life insurance
- Free family coverage for select medical and dental plans
- Pension and long-term disability through Arizona State Retirement System, click here for more details
- Supplemental benefits such as deferred compensation plans and additional life insurance
Essential Duties:
- Provides clerical support to City Attorney, and Assistant City Attorneys
- Formats and proofs routine written materials such as correspondence, pleadings, motions, discovery documents, memoranda, and other documents as assigned
- performs routine clerical tasks such as making copies, answering and screening telephone calls and assisting walk-in customers
- establishes and maintains case files including, filing documents, organization of files and closing files
- files or e-files court documents as needed
- maintains case file log
- maintains calendars for legal deadlines
- picks up and delivers office mail and distributes same
- assists with public record production, video and document redaction
- performs daily court runs for court filings
- Picks up court documents for department
- Assists Criminal Division with misdemeanor prosecution cases
- Performs related general office tasks and duties as assigned
Qualifications:
Education and/or Experience:
High School diploma or equivalent required. Education, training and experience as a Legal Secretary or Legal Assistant equivalent to four (4) years; bachelor's or associate degree preferred but not required. Experience in Criminal cases preferred.
City Core Beliefs:
City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Acting with Integrity, Working as a Team, Being Accountable, Practicing Innovative Problem Solving, Take Pride in Excellent Results, Focusing on Our Community and Being Nice.
Knowledge, Skills, and Abilities:
- Knowledge of basic legal principles, practices, and techniques in both Criminal and Civil Law
- Knowledge of general judicial procedures
- General knowledge of Arizona criminal and civil procedures
- Basic knowledge of Arizona Statutes & Rules of Evidence
- Knowledge of basic legal office procedures, practices, grammar and legal formatting
- Ability to file court documents electronically
- Ability to operate software programs such as Microsoft Word, Excel, Outlook, PDF software, redaction software, etc.
- Knowledge of basic electronic case management system
- Skills in maintaining records, files, preparing legal documents, correspondence and other documents
- Ability to follow complex oral and written instructions
- Ability to operate office equipment, including desktop computers, multi-line telephones, electronic calendars, videoconferencing, calculators, copy machines, scanners and other general office equipment
- Ability to type proficiently and perform data entry
- Skills in planning, organizing, filing, monitoring calendars and deadlines
- Attention to details and ability to maintain confidentiality regarding cases and legal matters
- Dependability in meeting critical deadlines
- Ability to write and speak effectively
- Ability to use good judgment, tact and discretion
- Ability to work as a team player and work well within a small office setting
- Ability to establish and maintain effective working relationships with City employees in other departments
Physical Demands and Working Conditions:
- Sufficient to effectively and safely perform required duties listed above and to safely operate required equipment and city vehicle, as needed.
- Sufficient to clearly, concisely and effectively communicate in person and over the telephone.
Successful candidate will receive a post-offer, pre-employment background screening to include:
- Drug screening
- Motor vehicle records check
- Criminal background screening
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