Utility Project Coordinator (Coordinator III)

The Position

Job Appointment: Full Time .

Work Schedule: Monday to Friday, 8 am to 5 pm.

Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204

Benefit: Please check our benefits tab for an overview of benefits for this position

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

This position will oversee (supervise) a small group of coordinators and technicians dedicated to coordinating the relocation of utility infrastructure. This position will build and maintain relationships with PBOT, Bureau of Environmental Services, and Portland Permitting & Development project managers, construction managers, engineers, inspectors, etc. They will host meetings with Franchised Utility, Public Utility, other governmental agencies, etc. with the goal of efficiently relocating conflicting utility infrastructure within the scope and schedule of public projects. This position will coordinate activities with the Utility Permitting program and Compliance Program and will be responsible for overseeing City Code and Administrative Rules to ensure they stay up to date with policy and procedures relevant to utility infrastructure relocations within the public right-of-way.

Additionally, with the recent passage of the Street Damage Restoration Fee (SDRF) by Portland City Council, this position will be responsible for the build out and oversight of a new program dedicated to coordinating street opening activities within the City of Portland public right of way.

About The Division/bureau

The Utility Management and Compliance Division ensures safe and efficient mobility for all users of the public right-of-way by overseeing the restoration of PBOT assets, managing utility infrastructure, and enforcing compliance with permit conditions, city codes, and administrative rules.

What You’ll Get To Do

• Host project coordination meetings with internal and partner bureau capital project managers, development review engineers, utility company and public utility representatives, utility/project inspector teams, etc. Determine and oversee the timeline of infrastructure relocations deemed to conflict with a public project. Develop project-specific timelines and disseminate information to all impacted parties.
• Coordinate with the PBOT Utility Permitting team to identify Street Openings that require further coordination prior to permit issuance.
• Distribute plans to franchise and public utilities to facilitate coordination amongst utilities on the deployment of utility infrastructure throughout the right of way.
• Meet with government agencies, city bureaus, developers, and utility company representatives to ensure uniformity of policy, efficiency of requirements, and to maintain/build relationships.
• Oversee Transportation staff coordinating the relocation of utility infrastructure in conflict with public projects. Ongoing personnel selection, performance evaluation, training, and corrective action as required.
• Analyze data collected and utilize collected information to inform policy changes and process updates. Visualize and report on project statuses.
  
  

An ideal candidate will have 4 years of progressively more complicated Project Management experience, preferably within the public sector or utility industry.

Who You Are

• Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing
• Innovative: You have an aptitude for continuous improvement and can excel in change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making
• Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication, and facilitation skills in working with others to find resolutions
• Project Manager: You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director’s and bureau initiatives. These projects may vary greatly in scope, but are centered on public improvements
• Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers, and employees with respect and are accountable
• Results Driven: This position is high-paced, dynamic, and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate, and professional manner
• Dedicated: Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed
• Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment
• Relationship Builder: An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively
• Leader: Effective in monitoring and providing professional development to a diverse staff that are tasked with a wide range of responsibilities.
  
  

Although Not Required, You May

• Be a certified Project Management Professional
  
  

The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. We keep Portland moving.

For more information about the Portland Bureau of Transportation, please visit www.portlandoregon.gov/pbot .

Questions?:

Terrol Johnson

Senior Recruiter

terrol.johnson@portlandoregon.gov

To Qualify

Qualifications

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:

• Knowledge of public works and right-of-way management; transportation development, design, and engineering.
• Knowledge of utility asset systems and permitting.
• Knowledge of principles and standards of employee supervision, including training and performance evaluation.
• Knowledge of relevant statutes, regulations, policies, and procedures.
• Experience coordinating design and construction activities to meet both project and industry timeline needs.
• Ability to facilitate design discussions within strict timelines
  
  

Applicant Must Also Possess

• A valid driver’s license and acceptable driving record
  
  

The Recruitment Process

STEP 1: Apply online between June 8 , 2026, and June 22, 2026

Required Application Materials

• Cover letter.
• Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.
• Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.
• To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.
  
  

Application Tips

• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
  
  

BOLI: Equal Pay for Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of June 22 , 2026

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.
  
  

Step 3: Establishment of Eligible List: Week of June 29 ,2026

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
  
  

Step 4: Selection (Interview): TBD

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.
  
  

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.
• Timeline is approximate and subject to change*
  
  

Additional Information

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
  
  

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity Employer